SECRETARY - UNCLASSIFIED

City of Long Beach; Long Beach (CA); Hybrid; USD 55,000 - 75,000; Full time

Job summary

The City of Long Beach, Housing Authority Bureau is seeking a full-time at-will Secretary to provide administrative support to the Bureau Manager and other leadership roles. This role requires five years of administrative experience, strong document management, and proficiency with Microsoft Word, Excel, Teams, and SharePoint. A bachelor’s degree is desirable.

Hybrid work is available after probation. Duties include scheduling, correspondence, meeting minutes, and processing contracts and grants

Qualifications

• Five (5) years of full-time, progressively responsible experience in secretarial, administrative, and/or clerical work in an office setting.
• Bachelor’s degree in Public Administration, Business, Public Health, or closely related field is desirable.

Responsibilities

• Screen and prioritize requests of the Bureau Manager and other management staff.
• Receive and screen office mail, email, and phone calls.
• Take minutes during a variety of on and off-site meetings.
• Arrange appointments, travel and managing the Bureau Manager's calendar.
• Type a variety of letters, memoranda, reports, and records.
• Coordinate and track the workflow of several Bureau processes, including contracts, grants, payments, Public Record Act requests, invoicing, and City Council procedures.
• Interpret policies, procedures, and operations for City personnel and the public.
• Independently compose routine correspondence, reports, and notices.
• Compile information and data for use in preparing records and reports.
• Create purchase orders.
• Purchase items for the bureau using a p-card.
• Collect and review timecards.
• Support administration of special programs and initiatives.
• Coordinate bureau wide events and managing bureau facilities.

Skills

Administrative support

Microsoft Word

Microsoft Excel

Email management

Communication skills

Time management

Education

High School Diploma, GED, or equivalent

Bachelor’s degree in Public Administration, Business, Public Health, or related field

Tools

Microsoft Word

Microsoft Excel

Microsoft Teams

SharePoint

Job description

This recruitment is anticipated to close on Wednesday, November 11, 2026, at 11:59 PM OR when 100 applications are received, whichever occurs first.

The City of Long Beach, Department of Health and Human Services is recruiting for one (1) unclassified, at-will, full-time Secretary in the Housing Authority Bureau. Reporting to the Housing Authority Bureau Manager, this position will be responsible for providing administrative support to the Bureau Manager, Administrative and Finance Officer, and Housing Programs Officer.

This position is located at the Housing Authority, 1500 Hughes Way, Suite C-300, Long Beach, CA 90810. Please note, this position is eligible for a hybrid schedule upon successful completion of the probationary period per the City of Long Beach Hybrid Work policy.

• Screen and prioritize requests of the Bureau Manager and other management staff;
• Receive and screen office mail, email, and phone calls;
• Take minutes during a variety of on and off-site meetings;
• Arrange appointments, travel and managing the Bureau Manager's calendar;
• Type a variety of letters, memoranda, reports, and records;
• Coordinate and tracking the workflow of several Bureau processes, including but not limited to contracts, grants, payments, Public Record Act requests, invoicing, and City Council procedures;
• Interpret policies, procedures, and operations for City personnel and the public;
• Independently compose routine correspondence, reports, and notices;
• Compile information and data for use in preparing records and reports;
• Create purchase orders;
• Purchase items for the bureau using a p-card;
• Collect and review timecards;
• Support administration of special programs and initiatives;
• Coordinate bureau wide events and managing bureau facilities; and
• Performs other duties as assigned.

Education

• High School Diploma, GED, or equivalent certification.

Experience

• Five (5) years of full-time, progressively responsible experience in secretarial, administrative, and/or clerical work in an office setting.

Desirable Qualifications

• Bachelor’s degree in Public Administration, Business, Public Health, or a closely related field.

Ability to:

• Work occasional evenings and weekends as needed.
• Work independently and as part of a team, be flexible, and manage multiple assignments in a dynamic and fast-paced environment.
• Implement equity principles in planning and implementation and exercise a strong foundation of their use.
• Excellent organizational skills and the ability to be detail oriented and forward thinking.
• Work effectively with a wide variety of people and populations by consistently exercising tact, good judgment, and a proactive, problem-solving focused style.
• Deescalate and resolve conflict effectively.
• Effective interpersonal, written, and verbal communication skills.
• Proficiency in the use of computers, including email, internet, and office productivity software (e.g., Microsoft Word, Excel, Teams, Sharepoint, etc.).

This recruitment will close at 11:59 p.m. on Wednesday, November 11, 2026, or when 100 applications have been received, whichever occurs first. Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures. The selected candidate may be required to go through a background check and a physical examination before appointment. Applicants who do not meet the minimum requirements, including submission of all required attachments, will not be considered.

The City of Long Beach is an Equal Opportunity Employer. We do not discriminate based on race, religion, color, national origin, sexual orientation, gender, gender identity, gender expression, age, status as an individual with a disability, or other characteristics protected by applicable federal, state, or local law. We value diversity in our workforce and are committed to creating a workplace where every employee is respected and included. We strive to reflect the diversity of our community at all levels of the organization, promote fair and equitable employment practices, advance equity, and inclusion through our work with staff and community partners, and promote transparency by publishing workforce demographic information, including diversity and pay data by race and gender.

The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act.

The City of Long Beach is committed to maintaining fairness and transparency in our hiring practices. We believe in providing equal opportunities to all applicants and ensuring that every applicant is evaluated based on their qualifications and merit. If you believe that you have been unjustly disqualified based on minimum qualifications for an unclassified job opportunity, you have the right to appeal the decision. Find out more about the Unclassified Applicant Appeal Process by visiting Applicant Appeal Process (longbeach.gov).

The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If special accommodation is desired, or if you would like to request this information in an alternative format.

In support of the City's Language Access Policy, bilingual skills (Spanish, Khmer, and/or Tagalog) are desirable for positions interacting with the public.

An Equal Opportunity Employer.