ASSISTANT ADMINISTRATIVE ANALYST I-II

City of Long Beach; Long Beach (CA); On-site; USD 70,000 - 90,000; Full time

Job summary

City of Long Beach is seeking an Assistant Administrative Analyst in the Office of Equity to support the Long Beach Justice Fund. The role requires data analysis, budgeting, procurement, and strong reporting skills to advance program outcomes.

You will assist in data-driven assessments, prepare budgets, and collaborate with diverse stakeholders to improve service delivery and equity initiatives across the city.

Qualifications

• Bachelor's degree required or substituted with equivalent experience.
• Experience in data analysis, budgeting, procurement, and reporting is preferred.

Responsibilities

• Collects, organizes, and analyzes data to support fiscal and program assessments for the Justice Fund.
• Assists with budget preparation, tracking expenditures, forecasting needs, and preparing related reports.
• Conducts research and program evaluations to improve cost effectiveness and service delivery.
• Supports contract and grant administration, including procurement documents and compliance monitoring.
• Helps develop and implement administrative systems to enhance Justice Fund operations.
• Reviews forms and documents for accuracy and regulatory compliance.
• Collaborates with internal departments, community partners, and external organizations to advance program goals.
• Prepares charts, graphs, dashboards, and visual exhibits to convey data outcomes.
• Drafts clear written and oral reports for staff, leadership, and stakeholders.
• Leads outreach and communication to increase community awareness of the Justice Fund.

Skills

Data analysis

Budget tracking

Procurement knowledge

Report writing

Education

Bachelor’s degree

Tools

Excel

Job description

Notice of Extended Filing Period: The job bulletin has reopened and the application deadline has been extended. The new filing date is 11:59 PM PST on November 12, 2026.

THE DEPARTMENT

The Long Beach Office of Equity exists to purposefully disrupt systems of inequity and to build an accessible, inclusive, and just City. We achieve this by engaging community voices to inform the design of policy and system change, making inequities visible using data and storytelling, and building the City’s capacity to advance equity through training, tools, and technical assistance. The Office of Equity administers core policies, such as the Citywide Language Access Policy and the Americans with Disabilities Act, and coordinates Citywide Initiatives, including the Long Beach Justice Fund, the Long Beach College Promise, and the Racial Equity and Reconciliation Initiative.

The Long Beach Justice Fund helps ensure stability for the City’s immigrant community by providing free legal support to low‑income individuals residing or working in Long Beach who have valid legal claims to remain in the United States. The goals of the Long Beach Justice Fund are to:

• Increase legal representation of low‑income, immigrant Long Beach residents with a valid reason to stay in the United States.
• Improve connection to supportive services, programs, and resources for low‑income, immigrant Long Beach residents with a valid reason to stay in the United States.
• Strengthen the social service net of basic needs assistance resources and providers available to immigrants and refugees.
• Improve connection to other immigration legal services and programs.
• Increase legal literacy for Long Beach immigrant families and communities.

THE POSITION

The City of Long Beach is recruiting for a full‑time, unclassified Assistant Administrative Analyst in the City Manager’s Office of Equity. The Specialist will report to the Equity Officer and assist in the administration of the Long Beach Justice Fund, provide support to Commission liaisons, and support other Office of Equity administrative and programmatic duties as assigned.

In this role, the Assistant Administrative Analyst’s duties may include but are not limited to:

• Collects, organizes, and analyzes data to support administrative, fiscal, and procedural assessments of the Long Beach Justice Fund.
• Assists with budget preparation and monitoring, including tracking expenditures, forecasting needs, and preparing related reports.
• Conducts preliminary research, investigations, and program evaluations to improve cost effectiveness, efficiency, and service delivery.
• Supports contract and grant administration, including preparing documents, monitoring compliance, and assisting with procurement processes.
• Assists in developing, updating, and implementing administrative systems and procedures to enhance Justice Fund operations.
• Reviews forms, applications, and other documents for accuracy, completeness, and compliance with applicable rules, regulations, and procedures.
• Communicates and collaborates with internal departments, community partners, and external organizations to advance the goals of the Justice Fund.
• Prepares charts, graphs, dashboards, and visual exhibits to effectively communicate data and program outcomes.
• Prepares and presents clear written and oral reports, briefings, and presentations for City staff, leadership, and stakeholders.
• Leads outreach, engagement, and communication strategies to increase community awareness of the Justice Fund and its services.
• Performs related administrative and analytical duties as assigned to support the Office of Equity and the Justice Fund.

MINIMUM REQUIREMENTS

• Bachelor’s degree from an accredited college or university (proof required)*.
• Professional, technical and/or paraprofessional experience (equivalent to an Administrative Aide I-II with the City of Long Beach, or higher) that offers specific and substantial preparation for the duties of the position may be substituted for the required education on a year-for-year basis.

THE IDEAL CANDIDATE

• Deep understanding of racial equity principles, immigrant justice, and inclusive program design.
• Understanding of procurement processes, compliance monitoring, and vendor relations.
• Capacity to evaluate administrative systems, identify inefficiencies, and recommend enhancements.
• Ability to manage multiple tasks and deadlines in a fast‑paced environment.
• Cultural humility and experience working in multi‑cultural environments, including the ability to work and communicate with diverse staff and partners from community-based organizations, government staff, and elected officials.
• Strong ability to draft reports, memos, presentations, and other materials for various audiences.
• Ability to work independently and exercise strong judgment in carrying out responsibilities.
• Maintains professionalism and discretion when handling sensitive information.
• High level of accuracy in reviewing documents, budgets, and program data.
• Comfortable with evolving priorities and navigating complex systems.

DESIRABLE QUALIFCIATIONS

• Prior experience working at a state or local jurisdiction is preferred, but not required.
• Sincere and demonstrated commitment to advancing equity, immigrant rights, and community well‑being.

This recruitment will close at 11:59 PM Pacific Time on November 12th, 2026.

The most qualified candidates will be invited to participate in further selection procedures. The selected candidate may be required to go through a background check and a physical examination prior to appointment. For questions regarding this recruitment, please call [phone].

The City of Long Beach is an Equal Opportunity Employer. We do not discriminate based on race, religion, color, national origin, sexual orientation, gender, gender identity, gender expression, age, status as an individual with a disability, or other characteristics protected by applicable federal, state, or local law. We value diversity in our workforce and are committed to creating a workplace where every employee is respected and included. We strive to reflect the diversity of our community at all levels of the organization, promote fair and equitable employment practices, advance equity, and inclusion through our work with staff and community partners, and promote transparency by publishing workforce demographic information, including diversity and pay data by race and gender.

The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act

The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If a special accommodation is desired, or if you would like to request this information in an alternative format, please call [phone].

The City of Long Beach is committed to maintaining fairness and transparency in our hiring practices. We believe in providing equal opportunities to all applicants and ensuring that every applicant is evaluated based on their qualifications and merit. If you believe that you have been unjustly disqualified based on minimum qualifications for an unclassified job opportunity, you have the right to appeal the decision. Find out more about the Unclassified Applicant Appeal Process by visiting Applicant Appeal Process (longbeach.gov).