Secretary to the Principal

Decatur Public Schools; Decatur (IL); Presencial; USD 38.000 - 52.000; Jornada completa

Descripción de la vacante

Decatur Public Schools, located in Decatur, IL, seeks a full-time receptionist/administrative support person to join the district office team. The role focuses on front-desk duties, handling correspondence, maintaining student and staff records, and supporting financial processes with accuracy and discretion.

The position requires excellent computer and organizational skills, strong communication, and the ability to manage multiple tasks efficiently while maintaining confidentiality.

Formación

• Excellent computer, record keeping, and organizational skills.
• Effective communication and interpersonal skills.
• Ability to work independently, recognize priorities in workload, and shift between tasks as needed.
• Ability to maintain confidentiality.

Responsabilidades

• Serves as receptionist in person and by telephone.
• Prepares, distributes, and files documents and records.
• Maintains student information, such as demographics, attendance, discipline, grades, and schedules.
• Maintains student records, such as registration, lunch forms, bussing, and cumulative folders.
• Processes bank deposits, petty cash, payroll, instructional material fees, and other financial records.
• Maintains documentation for building access, including keys and prox cards.
• Maintains staff records, such as substitutes and payroll.
• Receives and processes materials, purchases, and school mail.
• Maintains office equipment, building inventory, and storeroom.
• Assists with care of sick and injured children as appropriate for the position.
• Performs other job-related duties as directed.

Conocimientos

Excellent computer skills

Record keeping

Organizational skills

Effective communication

Interpersonal skills

Ability to work independently

Prioritization

Confidentiality

Herramientas

Payroll records system

Descripción del empleo

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Frontline Applicant Tracking - Decatur Public Schools District #61

• Excellent computer, record keeping, and organizational skills
• Effective communication and interpersonal skills
• Ability to work independently, recognize priorities in work load, and shift between tasks as needed
• Ability to maintain confidentiality

Reports to

Principal

Job Goal

To support the smooth and efficient operation of the school in order to maximize positive educational outcomes for stakeholders.

Essential Functions

The following are the essential functions, including but not limited to, the following job duties as assigned. (Primary Job Duties are Business/Financial/Staff-Secondary Job Duties are Student):

• Serves as receptionist in person and by telephone
• Maintains confidentiality in all situations
• Prepares, distributes, and files documents and records
• Maintains student information, such as demographics, attendance, discipline, grades, and schedules
• Maintains student records, such as registration, lunch forms, bussing, and cumulative folders
• Processes bank deposits, petty cash, payroll, instructional material fees, and otherfinancial records
• Maintains documentation for building access, including keys and prox cards
• Maintains staff records, such as substitutes and payroll
• Receives and processes materials, purchases, and school mail
• Maintains office equipment, building inventory, and storeroom
• Assists with care of sick and injured children as appropriate for the position
• Performs other job-related duties as directed

Terms of Employment

8 hours per day for 12 months in accordance with the collective bargaining agreement

Classification

B

Evaluation

Performance of this job will be evaluated in accordance with provisions of the Board's policy on Evaluation of Professional Personnel.

Physical Demands and Working Environment

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

The noise level in the work environment is usually moderate. The job is performed inside under minimal temperature variations and a generally hazard free environment. The noise level in the work environment is usually moderate.

Physical

While performing the duties of this job, the employee is regularly required to use motions with their wrists, hands, and/or fingers, including prolonged use of a computer terminal. The employee is frequently required to sit for prolonged periods, see, talk, and hear. The employee is occasionally required to stand and walk. The employee must frequently lift and/or move up to 20 pounds.

Vision

Specific vision abilities required by this job include close vision, depth perception, and ability to adjust focus with or without correction.

Hearing

The employee is required to hear in the normal audio range, with or without correction.

Mental Demands

While performing the duties of this job, the employee regularly is required to compare, analyze, communicate, coordinate, instruct, synthesize, evaluate, use interpersonal skills, compile, and negotiate. The employee frequently is required to compute. The employee occasionally is required to copy.

This position falls under the DECATUR EDUCATIONAL SUPPORT PERSONNEL ASSOCIATION Contract - JULY 1, 2021 » JUNE 30, 2025 .

The Salary Schedule is attached above. Benefit information can be found HERE.

Postings current as of 11/5/2026 6:58:07 AM CST.

Need Help?

We're here to help! For questions regarding position qualifications or application procedures, please contact Decatur Public Schools District #61 directly.

For technical questions regarding the Applicant Tracking system, please contact the Applicant Tracking help desk using the Request Technical Help link below.