SECRETARY TO MEMBER (HA)

City of New York; New York (NY); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical coverage

Deferred compensation plans

Pension plan

Job summary

New York City Housing Authority (NYCHA) seeks a Board Meeting Coordinator to support the Board Resolution process and coordinate materials for meetings. The Senior Director of Corporate Governance oversees this fast-paced, deadline-driven area and the role liaises with the Executive Team and external stakeholders.

The position involves ensuring accuracy, completing documentation, and coordinating with multiple departments to meet governance timelines and requirements.

Qualifications

• High School diploma or equivalent with 3 years stenographic or word processing experience, including at least 1 year as a secretary.
• Ability to type a minimum of 60 words per minute.

Responsibilities

• Prepare, edit, and coordinate Board resolutions and supporting materials to ensure accuracy and compliance with governance procedures.
• Coordinate with NYCHA departments and OTCS staff for timely review and processing of Board items.
• Review Board submissions for completeness and ensure documentation is received prior to Board consideration.
• Track Board items through the review and approval process and communicate deadlines to stakeholders.
• Maintain records related to Board actions, resolutions, and governance activities.
• Provide administrative support to OTCS and assist with special projects and process improvements.
• Coordinate Board meeting materials and assist with meeting preparation, including agendas and documents.
• Assist with Committee meeting coordination, including notices, materials, minutes and follow-up.

Skills

Typing 60 wpm

Secretarial experience

Stenography

Strong communicator

Education

High School diploma or equivalent

Job description

The New York City Housing Authority (NYCHA) is the nation’s oldest and largest public housing authority with more than 177,000 apartments and over 500,000 residents. NYCHA’s mission is to provide quality housing for New Yorkers that is sustainable, inclusive and safe, while fostering opportunities for economic mobility. NYCHA also administers a citywide Section 8 leased housing program that serves over 220,000 residents. In addition, NYCHA also serves more than 46,000 residents across over 24,000 apartments within 92 developments through the Permanent Affordability Commitment Together (PACT)/Rental Assistance Demonstration (RAD) programs.

Position Summary

NYCHA is seeking a Board Meeting Coordinator to work in the Office of the Corporate Secretary (OTCS). NYCHA has a seven-member Board of Directors, which meets at least monthly to provide guidance and oversight, approve procurements, and discuss major policy changes. The Senior Director of Corporate Governance reports to the Special Advisor for Corporate Governance and Audit and is charged with the direct supervision of administrative staff in several fast-paced extremely deadline-driven departments, including the Calendar and Documents Unit and Board Logistics Unit. In coordination with the Special Advisor for Corporate Governance and Audit, the Senior Director of Corporate Governance serves as an advisor to the Board Members, as well as, a liaison to the Executive Team and external stakeholders. The Board Meeting Coordinator supports the Board Resolution process and assists with the coordination and preparation of materials for Board meetings. The Board Meeting Coordinator works with NYCHA departments and the OTCS to facilitate the timely review, processing, and coordination of Board items and ensure that Board materials are complete, accurate, and consistent with established governance procedures.

Primary Responsibilities of the Board Meeting Coordinator

• Assist in the preparation, review, editing, and coordination of Board resolutions and supporting materials to ensure accuracy, consistency, and compliance with established governance procedures.
• Coordinate with NYCHA departments and OTCS staff to facilitate the timely review and processing of Board items.
• Review Board submissions for completeness and ensure all required documentation is received prior to Board consideration.
• Track Board items throughout the review and approval process and communicate deadlines and outstanding items to stakeholders.
• Maintain records and files related to Board actions, resolutions, and governance activities.
• Provide administrative and operational support to the OTCS, including assisting with special projects, research, and process improvements.
• Coordinate Board meeting materials and assist with meeting preparation, including distribution of agendas and supporting documents.
• Assist with Committee meeting coordination, including preparation of notices, meeting materials, minutes, and follow-up activities as needed.
• Perform other related duties or assist in other areas within the OTCS, as required.

Key Competencies

• Exemplary Communicator: Ability to communicate clearly, both verbally and in writing, capable of converting complex and potentially confusing information for a variety of stakeholders.
• Exceptional organizational skills.
• Strong ability to multi-task and careful attention to detail.
• Ability to handle sensitive and/or confidential information appropriately.

Qualifications

1. High school graduation or evidence of having passed an examination for a high school equivalency diploma and three years of stenographic or word processing experience including at least one year as a secretary; or
2. Education and/or Experience equivalent to “1” above. However, all candidates must possess a High School diploma or its educational equivalent.

In addition, must have the ability to type a minimum of 60 words per minute.

Additional Information

1. NYCHA employees applying for promotional, title or level change opportunities must have served a period of one year at current location and in current title and level (if applicable).
2. NYCHA residents are encouraged to apply.
3. NYCHA provides benefits that include a choice of medical coverage plans, deferred compensation plans and a defined pension benefit plan as a member of the New York City Employees’ Retirement System (NYCERS).

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

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SECRETARY TO MEMBER (HA) - 12963