Secretary to Health Services Coordinator, Speech Language Coordinator and OT/PT Manager

Waukegan Community Unit District 60; Lincoln Center (KS); Sur place; USD 40 000 - 50 000; Plein temps

Résumé du poste

Waukegan Community Unit School District No. 60 seeks a detailed Secretary to Health Services Coordinator, Speech Language Coordinator and OT/PT Manager. The role supports three coordinators, handles communications, scheduling, records, and grant-related duties in a busy school district office.

The successful candidate will manage phones, emails, requisitions, and confidential records with accuracy, contributing to efficient school operations and positive community relations.

Qualifications

• Good communication, organizational, computer, and interpersonal skills required.
• Preferred ability to work with data from multiple computer environments.
• Effective and efficient word processing using Microsoft Office suite.

Responsabilités

• Communicate service information changes and transportation needs to the Data Enrollment Secretary.
• Answer phones and emails; route messages promptly.
• Prepare requisitions for instructional materials and disseminate to staff.
• Maintain and organize files and records; attend meetings and record minutes.
• Assist with scheduling, mileage requisitions, and grant-related duties.

Connaissances

Communication skills

Organizational skills

Computer proficiency

Interpersonal skills

Multitasking

Description du poste

Secretary to Health Services Coordinator, Speech Language Coordinator and OT/PT Manager JobID: 5134

• Position Type:
  Secretarial/Clerical/ Secretary Administrative
• Date Posted:
  10/30/2026
• Location:
  Lincoln Center
• Closing Date:
  11/13/2026

Who We Are:

Waukegan Community Unit School District No. 60 serves nearly 13,000 students in preschool through grade 12 and is located halftvay between Chicago, Illinois and Milwaukee, Wisconsin on the shores of Lake Michigan. The District has 1 early learning center, 15 elementary schools, five middle schools and a high school program divided between two 9th - 12 grade campuses. The District encompasses portions of Waukegan, Beach Park and Park City.

Why We Do This Work:

The Waukegan Community Unit School District No. 60 has set an ambitious agenda for change, guided by the belief that all children, regardless of circumstances, can achieve at high levels and academic gaps can and will be eliminated with the support of teachers who deliver engaging, relevant, and academically rigorous instruction that excites students and instills a love of learning in them.

Organizational Relationship:

Under the primary direction of the Health Services Coordinator, Speech Language Coordinator and OT/PT Manager, and secondary direction of the Director of Diverse Learners and Assistant Director of Diverse Learners.

Essential Duties and Responsibilities:

• Communicate service information changes and transportation needs divisional to the Data Enrollment Secretary utilizing Program Change forms and/or other software applications.
• Report all staff absences to directors secretary.
• Faxing and/or typing of staff rosters, memos, schedules, contracts, reports, and general copying tasks including IEP's and the aforementioned activities; distributing as necessary or directed.
• Check and distribute mail twice daily.
• Answer phones and emails and communicate/route messages in a timely manner.
• Prepare, track and enter approved requisitions for instructional materials/supplies and disseminate to staff;
• Maintain all files and records in legible, accurate, organized manner.
• Attend meetings as requested and record minutes.
• Maintain and record materials or equipment checked out to staff members.
• Assist in scheduling appointments as necessary.
• Complete mileage requisitions for the staff members in the related departments.
• Act as a liaison between the public and the office in such a manner as to present a positive image of the total school district.
• Provide quality service to parents, students, teachers and administrators.
• Support the Speech Language Coordinator and OT/PT Manager and their department with all secretarial duties.
• Copy and turn in sign in sheets from trainings to appropriate person to validate in the districts Staff Development System.
• Maintain records for agency invoices.
• Assist with other activities in the division such as: division mailings, material ordering; tasks related to grant requirements.
• Submit mileage requisitions for staff members in the related department.
• Keep in confidence all records and information.
• Provide secretarial support for grant requirements.
• Perform other job related duties as assigned.

Qualifications:

• Commitment to the belief that all children, regardless of circumstances, can achieve at high levels.
• Good communication, organizational, computer, and interpersonal skills required.
• Preferred ability to work with data from multiple computer environments, including but not limited to: Windows based PC's, district-wide networked systems including the Student

Preferred ability to work with data from multiple computer environments, including but not limited to: Windows based PC's, district-wide networked systems including the Student Information System (SIS) and Financial Management System (FMS), email and calendar systems, and web-based applications.

• Effective and efficient word processing skills with knowledge of Microsoft Office suite of programs.
• Demonstrated ability to multitask effectively and prioritize strategically.
• Ability to care for minute details and editing skills to ensure reliable and accurate results; verifying information for accuracy.
• Ability to do record-keeping, prioritize and work independently with minimal supervision and follow oral and written instructions.
• Be able to successfully work in a collaborative environment.
• Ability to interact with teachers, parents, outside agencies, and central services staff.

Ability to plan, organize, schedule, and manage documents in a timely and effective manner.

Note

The above statements are intended to describe the essential functions and related requirements of persons assigned to this job. They are not intended as an exhaustive list of job duties, responsibilities, and requirements.

Work Environment

Busy office environment with multiple priorities and frequent interruptions.

Terms of Employment

Twelve months.

Compensation

Specialist

Waukegan Community Unit School District 60 offers employment opportunities
without regard to age, gender, race, color, national origin, religion, marital or military/veteran status, sexual
orientation, pregnancy, parental status, genetics or disability.