SECRETARY - SPECIAL EDUCATION - Colonial Early Learning Center

Linq; Bethlehem (Northampton County); On-site; USD 19,000 - 28,000; Part time

Job summary

Colonial Intermediate Unit 20 seeks a long-term substitute Secretary for the Special Education team at Colonial Early Learning Center in Bethlehem. The role involves typing, filing, word processing, and managing communications, with strong confidentiality and the ability to follow policies.

Ideal candidates have proficiency in Google Suite, excellent organization, and the capacity to work closely with Supervisors of Special Education, maintaining schedules and handling reports and correspondence

Qualifications

• Typing, filing, and word processing experience required.
• Proficient with Google Suite (Docs, Sheets, Gmail).
• Strong oral and written communication; ability to maintain confidentiality.

Responsibilities

• Support Supervisor of Special Education with administrative tasks.
• Manage schedules, mail, and filing; handle calls.
• Assist in program support for Early Intervention and related duties.

Skills

Typing

Filing

Google Suite

Confidentiality

Communication

Office equipment

Tools

Google Docs/Sheets

Job description

SECRETARY - SPECIAL EDUCATION: Colonial Early Learning Center

Typing, filing, word processing, calculator skills and telephone courtesy; Experience and proficiency in Google Suite - Docs, Sheets, Gmail; High level of confidentiality; Effective oral and written expression; Proficient use of contemporary office equipment; Excellent organizational skills and abilities; Ability to understand and follow written instructions; Ability to sit and stand for long periods of time.

Must have the ability to take suggestions, directions, and coaching relative to procedures and policies as outlined by Supervisors of Special Education.

Description

ANTICIPATED OPENING - Long Term Substitute Secretary to perform all functions necessary to assist the Supervisor of Special Education - Early Intervention in the management support of programs; ensure effective and efficient office operations; be an integral part of the IU vision and mission. Position beginning approximately December 2026 and continuing for 12 weeks.

ESSENTIAL DUTIES AND RESPONSIBILITIES :

1. Office Duties and Responsibilities

Ensure effective and efficient office operations by maintaining confidentiality; providing quality work; improve process efficiency; manage phone calls; maintain staff schedules; manage appointments; handle mail and correspondence; maintain file systems; complete and monitor duplication and lamination requests; maintain work area; participate in the work sharing process; assume additional responsibilities; attend office trainings, workshops, and conferences; extend courtesies to staff and visitors; follow IU policies and procedures; be an integral part of the Intermediate Unit's vision and mission by working as a team member, contributing to and achieving department goals, updating supervisors and team members on potential opportunities.

2, Special Education Duties and Responsibilities

Perform all secretarial duties necessary, as well as complete any requests to the satisfaction of the Special Education Supervisors enabling them to maintain manageable and effective programs within the Intermediate Unit 20; be responsible for the completion, distribution and mailing of reports, accurately maintain and update all pertinent files, schedules for Supervisors, and psychologists. Maintain class lists and student files for Early Intervention classes in Northampton and Monroe Counties.

3. OTHER MAJOR DUTIES AND RESPONSIBILITIES :

Perform other job functions as directed by the Supervisor of Special Education.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job related instructions and to perform any other job related duties requested by their supervisor. See link for job description.

If you are recommended as a finalist for a position, you will need to have all credentials (3 Clearances, School Personnel Health Record) submitted in order to be recommended to the Colonial Intermediate Unit 20 Board of Directors for hire. This will include completing an Employment Eligibility Verification Form I-9 and showing originals of documents you wish to submit to establish employment identity and work authorization. This will be handled through the Recruitment Office.

If you are recommended as a finalist for a position, you will be required to have a pre-employment medical examination – physical and tuberculosis (TB) test. All results (physical and TB) must be recorded on the School Personnel Health Record. No other forms are acceptable. The physical and TB are at your own expense. If the physical is performed by a Physician’s Assistant or Nurse Practitioner, the Physician must also sign; the TB test may be done by a physician or licensed health care provider. All areas of the physical and TB test must be completed, signed, and properly dated.

Physical and TB results within the last three months of receipt will be accepted if they are recorded on the School Personnel Health Record. Dates of results longer than three months of our receipt will not be accepted. Selected candidates for IU20 positions will be required to produce state mandated background clearances and fraud checks as part of the employment onboarding process. All recommendations for hire shall be contingent upon receipt of acceptable clearances and fraud checks. The clearances and checks will be treated confidentially.