Secretary - Registrar

Gresham-Barlow School District 10J; Gresham (OR); Sur place; USD 35 000 - 47 000; Plein temps

Résumé du poste

Gresham-Barlow School District 10J in Gresham, OR is seeking a Registrar to manage enrollment, withdrawals, and official student records. The role oversees transcripts, enrollment processing, and liaison with colleges and counselors.

Responsibilities include maintaining accuracy of the transcript systems, coordinating with support services, and ensuring compliance with district policies. This is a full-time, on-site position with a fixed schedule and competitive hourly pay.

Qualifications

• Valid license and evidence of insurability.
• Current First Aid Card required or to be obtained within the district.
• Criminal Justice Fingerprint Clearance.
• Prior job related experience with increasing responsibility.

Responsabilités

• Maintains and issues official transcripts and enrollment records.
• Enters enrollment information and coordinates with counselors.
• Sends transcripts to colleges, NCAA, counselors, and other entities.
• Enrolls new students and handles enrollment inquiries.
• Organizes progress reports, report cards, and GPA records.
• Assists with guides for awards and recognitions.

Connaissances

Office equipment

English language

Independent work

Interpersonal with diverse groups

Budgeting

Records management

Detail oriented

Formation

First Aid Certificate

Criminal Justice Fingerprint Clearance

License and evidence of insurability

Description du poste

Application Deadline:

In-District Bargaining Unit Members November 6, 2026. If the position is not filled with a bargaining unit member, outside applicants will be considered thereafter until filled.

Projected Start Date:

Approximately November 20, 2026 . Exact date to be determined by the district.

8 hours/day, 260 days/year

Salary Range 13 $25.09 to $34.38/hour

POSITION SUMMARY:

The primary responsibility of the registrar is to facilitate enrollment and withdrawal of students and maintain all official records relevant to student academic performance.

Minimum Qualifications

Education, Training, Experience, Licensure and Certification

• License and evidence of insurability
• Current First Aid Card Required or to be obtained within the district.
• Criminal Justice Fingerprint Clearance.
• Prior job related experience with increasing responsibility

Special Knowledge/Skills

• Skills to operate standard office equipment including use of basic computer applications
• Use English in both written and verbal form
• Use correct spelling, grammar and punctuation
• Administer first aid
• Knowledge of rules and regulations related to assigned school
• Basic budgeting
• Financial and statistical record keeping
• Standard office equipment
• Work independently
• Interact with persons of different age groups and cultural backgrounds

Major Responsibilities And Duties

• Maintains and issues the Official Transcript: inputs history earned the school day/year. Includes MHCC night/summer programs, SBHS Summer School, Proficiency Based Studies credit, Independent Study program, etc.
• Stores/maintains the transcript books denoting graduation, exemptions, GED, withdraws, fees owed, records sent, records received
• Sends transcripts throughout the year to colleges, NCAA, counselors, student requests, Social Security, insurance companies, employment, military
• Enrollment of new students
• Answers enrollment inquiries
• Distributes enrollment packet
• Verification of address when appointment arrives
• Synergy entry of enrollment appointments for counselors
• Pass enrollment information as needed to Student Support Services, ELL Department, teachers, and administrators/counselors
• Withdraw students: prepare and submit withdrawal forms to all necessary departments. Keep log book of withdrawn students.
• Organize and facilitate progress reports & report cards
• Print and organize progress/report card mailings
• Organize and facilitate Pass/No Pass option with teachers and counselors. Maintain list by teacher and class and distribute to those who need it. Maintain log.
• Manage grade changes to transcripts throughout the year
• Maintain Rank and Honor Roll lists and send to departments, newspapers - The Gresham Outlook
• Manage GED/Adult Diploma enrollment in both the GBSD program and MHCC program
• Maintain Synergy data in relation to these programs for reporting purposes
• Early Leavers Report for State Department submission. Tracks drop out, including trying to find students by phone or mail.
• Assist Counseling Dept. Chair and counselors
• Assist in preparation of information for awards and recognitions to staff and students
• Shared duties in the include:
• Assist students, staff, and community
• Maintain files/filing
• Assist Administrators when necessary
• Participate in Synergy training opportunities as appropriate
• Assists with the transportation needs of students, including walking them to and from the bus, supervision of students on the way to and from the bus, supervision of loading and unloading of busses, arranging for the transportation needs of students
• Performs other duties and responsibilities as assigned by supervisor
• Assist other Classified staff with coverage during absences and breaks

Physical Requirements

• Sit, stand or walk for prolonged periods of time
• Talk and hear conversations
• Use precise control of fingers and hand movement, often in a repetitive movement such as keyboarding
• Reach for and handle objects
• Use close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus
• Regularly focus on a computer screen
• Bending, stooping, kneeling and lifting up to 15-45 pounds may also be required on occasion

Workplace Expectations

• Maintaining regular and punctual attendance. In case of an absence site and/or district protocol for reporting absences is followed
• Maintaining appropriate confidentiality regarding information relating to students, staff, and district operations
• Dress in a professional and appropriate manner for the assignment and the work setting
• Exercising prudent judgment
• Work independently in the performance of routine duties
• Prompt and regular attendance