Secretary - Registrar

Gresham Barlow School District; Gresham (OR); Sur place; USD 35 000 - 47 000; Plein temps

Résumé du poste

Gresham Barlow School District is seeking a Registrar to manage enrollment, withdrawals, and official student records. The role oversees transcripts, grade changes, and data entry in Synergy and related systems.

The position emphasizes accuracy in academic records, coordination with counselors and administrators, and adherence to district policies. Work is performed on-site with standard school hours.

Qualifications

• Education, Training, Experience, Licensure and Certification as listed in the posting.
• Current First Aid Card Required or to be obtained within the district.
• Prior job related experience with increasing responsibility.

Responsabilités

• Maintains and issues the Official Transcript and related records.
• Enrollment of new students; verify address; enter data.
• Send transcripts to colleges, NCAA, counselors, etc.
• Organize progress reports and report cards.
• Maintain transcript logs and certifications.
• Assist in enrollment and withdrawal processes.
• Coordinate GED/Adult Diploma enrollment and reporting.
• Support counseling staff and coordinators as needed.

Connaissances

Office equipment

Basic computer skills

English proficiency

Spelling grammar

First aid

Regulatory knowledge

Budgeting

Record keeping

Independent work

Diversity experience

Formation

First Aid Certification

License and insurability

Experience with increasing responsibility

Outils

Synergy SIS

MS Office

Description du poste

Application Deadline:In-District Bargaining Unit Members November 6, 2026. If the position is not filled with a bargaining unit member, outside applicants will be considered thereafter until filled.

Projected Start Date:Approximately November 20 , 2026 .Exact date to be determined by the district.

8 hours/day, 260 days/year

Salary Range 13 $25.09 to $34.38/hour

Studies have shown that women and people of color are less likely to apply for jobs unless they believe they meet every one of the desired qualifications as described in a job description. We are most interested in finding the best candidate for the job. We would encourage you to apply, even if you don't believe you meet every one of our desired qualifications described. If you are unsure whether you meet the desired qualifications of thisposition, or how this would be determined, please feel free to contact Human Resources to discuss your application. Preference will be given to those applicants with work or lived experience with culturally, linguistically and racially diverse communities.

POSITION SUMMARY

The primary responsibility of the registrar is to facilitate enrollment and withdrawal of students and maintain all official records relevant to student academic performance.

MINIMUM QUALIFICATIONS

Education, Training, Experience, Licensure and Certification

• License and evidence of insurability
• Current First Aid Card Required or to be obtained within the district.
• Prior job related experience with increasing responsibility

SPECIAL KNOWLEDGE/SKILLS:

• Skills to operate standard office equipment including use of basic computer applications
• Use English in both written and verbal form
• Use correct spelling, grammar and punctuation
• Administer first aid
• Knowledge of rules and regulations related to assigned school
• Basic budgeting
• Financial and statistical record keeping
• Standard office equipment
• Work independently
• Interact with persons of different age groups and cultural backgrounds

MAJOR RESPONSIBILITIES AND DUTIES

• Maintains and issues the Official Transcript: inputs history earned the school day/year. Includes MHCC night/summer programs, SBHS Summer School, Proficiency Based Studies credit, Independent Study program, etc.
• Stores/maintains the transcript books denoting graduation, exemptions, GED, withdraws, fees owed, records sent, records received
• Sends transcripts throughout the year to colleges, NCAA, counselors, student requests, Social Security, insurance companies, employment, military
• Enrollment of new students
• Verification of address when appointment arrives
• Synergy entry of enrollment appointments for counselors
• Pass enrollment information as needed to Student Support Services, ELL Department, teachers, and administrators/counselors
• Withdraw students: prepare and submit withdrawal forms to all necessary departments. Keep log book of withdrawn students.
• Organize and facilitate progress reports & report cards
• Print and organize progress/report card mailings
• Organize and facilitate Pass/No Pass option with teachers and counselors. Maintain list by teacher and class and distribute to those who need it. Maintain log.
• Manage grade changes to transcripts throughout the year
• Maintain Rank and Honor Roll lists and send to departments, newspapers - The Gresham Outlook
• Manage GED/Adult Diploma enrollment in both the GBSD program and MHCC program
• Maintain Synergy data in relation to these programs for reporting purposes
• Early Leavers Report for State Department submission. Tracks drop out, including trying to find students by phone or mail.
• Assist Counseling Dept. Chair and counselors
• Assist in preparation of information for awards and recognitions to staff and students
• Shared duties in the include:
  • Assist students, staff, and community
  • Maintain files/filing
  • Assist Administrators when necessary
  • Participate in Synergy training opportunities as appropriate
  • Assists with the transportation needs of students, including walking them to and from the bus, supervision of students on the way to and from the bus, supervision of loading and unloading of busses, arranging for the transportation needs of students
• Performs other duties and responsibilities as assigned by supervisor
• Assist other Classified staff with coverage during absences and breaks

PHYSICAL REQUIREMENTS:

• Sit, stand or walk for prolonged periods of time
• Talk and hear conversations
• Use precise control of fingers and hand movement, often in a repetitive movement such as keyboarding
• Reach for and handle objects
• Use close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus
• Regularly focus on a computer screen
• Bending, stooping, kneeling and lifting up to 15-45 pounds may also be required on occasion

WORKPLACE EXPECTATIONS:

• Maintaining regular and punctual attendance. In case of an absence site and/or district protocol for reporting absences is followed
• Maintaining appropriate confidentiality regarding information relating to students, staff, and district operations
• Dress in a professional and appropriate manner for the assignment and the work setting
• Exercising prudent judgment
• Work independently in the performance of routine duties