Secretary (OA)

U.S. Attorney's Office for the District of Massachusetts; Boston (MA); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Federal benefits package

Job summary

The U.S. Attorney's Office for the District of Massachusetts is seeking a Secretary (Office Automation) to provide technical and administrative support to the United States Attorney and the First Assistant United States Attorney in Boston, MA.

The role focuses on managing calendars, arranging conferences, screening calls, and preparing documents for signature. Responsibilities will expand with training and experience, and employment is announced for US Citizens/Nationals.

Qualifications

• Proven ability to manage the supervisor's calendar, travel, commitments and correspondence.
• Experience drafting written material for signature and coordinating meetings.
• Experience dealing with senior executives and arranging conferences for leadership.

Responsibilities

• Serve as the Executive Assistant to the USA and FAUSA with administrative support.
• Oversee day-to-day activities of the USA/FAUSA office.
• Screen telephone calls and visitors; arrange conferences and meetings.
• Review outgoing correspondence for signature; manage calendar and appointments.

Skills

Schedule management

Travel planning

Executive support

Screening calls

Job description

Summary

The U.S. Attorney for the District of Massachusetts represents the entire state and its 6.8 million residents. Of the 94 U.S. Attorneys' Offices throughout the United States and its territories, the District of Massachusetts is one of the busiest, prosecuting a broad range of cases including national security, white collar crime, public corruption, cybercrime, narcotics and money laundering, organized crime and gang violence, and civil rights violations.

Summary

The U.S. Attorney for the District of Massachusetts represents the entire state and its 6.8 million residents. Of the 94 U.S. Attorneys' Offices throughout the United States and its territories, the District of Massachusetts is one of the busiest, prosecuting a broad range of cases including national security, white collar crime, public corruption, cybercrime, narcotics and money laundering, organized crime and gang violence, and civil rights violations.

Duties

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If selected for this position, you will join a well-respected team that is responsible for providing Secretary (OA) support in the U.S. Attorney's Office, District of Massachusetts, located in Boston, Massachusetts, focusing in the areas of technical and administrative support services.

The duties and responsibilities for a Secretary (Office Automation), generally include, but are not limited to the following:

• Serving as the Executive Assistant to both the United States Attorney (USA) and the First Assistant United States Attorney (FAUSA) providing a wide variety of technical and administrative support services.
• Managing and overseeing the day‑to‑day activities of the immediate office of the USA and FAUSA;
• Screening telephone calls and visitors desiring to speak with the USA and FAUSA;
• Arranging conferences and meetings for the USA and FAUSA;
• Reviewing all outgoing correspondence prepared for the USA and FAUSA's signature, e.g., action documents, case files, legal documents, and reports;
• Exercising control over the USA and FAUSA's calendar for all appointments, meetings, engagements, and conferences.

Responsibilities will increase and assignments will become more complex as your training and experience progress.

This position is also being announced to all US Citizens and Nationals under 27-MA-13093264-DE.

Requirements

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Conditions of employment

• You must be a United States Citizen or National to apply for this position.
• Selective Service: Males born after 12/31/59 must be registered or exempt from Selective Service (see http://www.sss.gov/).
• All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing.
• Initial appointment is conditioned upon a satisfactory pre-employment adjudication. This includes fingerprint, credit and tax checks, and drug testing. Continued employment is subject to a favorable adjudication of a background investigation.
• A probationary period may be required.
• If you receive a conditional offer of employment for this position, you will be required to complete an Optional Form 306, Declaration for Federal Employment, and to sign and certify the accuracy of all information in your application.
• Must provide resume and supporting documents.
• Time-in-Grade: Current or former Federal employees applying under merit promotion considerations must meet applicable time-in-grade requirements for consideration within 30 days after the closing date of this announcement.
• You must meet all qualification requirements within 30 days after the closing date of this announcement and before placement in the position.
• As needed, additional selections may be made using this announcement.

Qualifications

MINIMUM QUALIFICATIONS:

To be considered minimally qualified for this position, you must demonstrate that you have the required specialized experience for the respective grade level in which you are applying:

Typing Proficiency

To be qualified, you must type at least 40 words per minute based on a 5 minute sample with three or fewer errors. (A typing test may later be required.)

To Qualify At The GS-09 Level, You Must Possess

Specialized Experience: At least one year of specialized experience equivalent to the GS-08 level in the Federal service performing (obtained in either the public or private sectors) (3) of the (4) duties listed below: Specialized experience is defined as experience performing a wide range of secretarial and administrative support functions. Examples of specialized experience include:

• Managing the schedule, travel, commitments and correspondence of the supervisor.
• Composing a variety of written material for the supervisor's signature.
• Arranging conference and meetings for the supervisor.
• Dealing with senior executives.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

If your resume does not support your questionnaire answers, we will not allow credit for your response(s).

TIME-IN-GRADE REQUIREMENTS:

Merit promotion applicants must meet applicable time-in-grade requirements to be considered eligible. One year at the GS-08is required to meet the time-in-grade requirements for the GS-09 level.

• You must submit your SF-50 that shows Time-in-Grade eligibility and reflects your title, series, and grade. No award SF-50 will be accepted; recommended SF-50s include promotions and step increases (within grade increases).

Additional information

Background Investigation: To ensure the accomplishment of its mission, the Department of Justice requires each and every employee to be reliable and trustworthy. To meet those standards, all selected applicants must undergo and successfully complete a background investigation for a clearance as a condition of placement in this Special Sensitive/High Risk position. This review includes financial issues such as delinquency in the payment of debts, child support and/or tax obligations, as well as certain criminal offenses and illegal use or possession of drugs.

The Interagency Career Transition Assistance Plan (ICTAP) provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in this announcement; and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and rate equivalent to the Highly Qualified or better category using established category rating criteria. Additional information about ICTAP eligibility.

The Career Transition Assistance Plan (CTAP) provides eligible surplus and displaced competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and rate equivalent to the Highly Qualified or better category using established category rating criteria. Additional information about CTAP eligibility.

Special Hiring Authorities for Military Spouse and Family Members:

FedsHireVets - OPM.gov

Reasonable Accommodation (RA) Requests

If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case‑by‑case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments, if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments: Procedures for Requesting a Reasonable Accommodation for Online Assessments.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

Help

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

Eligibility for benefits depends on the type of position you hold and whether your position is full‑time, part‑time or intermittent. Contact the hiring agency for more information on the specific benefits offered.