Administrative Services Specialist

US Attorney Reding Quiñones for the Southern District of Florida; Miami (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

The United States Attorney's Office for the Southern District of Florida seeks an Administrative Services Specialist to support facilities, purchasing, records management, and operational tasks in Miami. You will advise on policies, coordinate space and property, and assist management with administrative duties to keep the office running smoothly.

Responsibilities include onboarding, travel arrangements, timekeeping, and preparing reports while ensuring compliance with federal procedures and

Qualifications

• Specialized experience in administrative support such as purchasing, facilities, records management, personnel or travel using established procedures.
• GS-11 level requires three of four duties: planning/coordinating admin services, evaluating procedures, interpreting policies, budgeting/funding analysis.
• Education must be substantiated with transcripts and may include graduate degrees or professional degrees.
• Combination of education and experience acceptable to total 100% of qualifications with transcripts.

Responsibilities

• Coordinate office services: purchasing supplies/equipment, tracking property, maintenance, and office space planning.
• Track spending, reconcile financial records, and prepare reports for budgets and funding needs.
• Support recruitment, onboarding, training, travel arrangements, and timekeeping.
• Guide staff on records organization and retention per agency rules.
• Review procedures and coordinate administrative projects and events.

Skills

Administrative support

Purchasing

Facilities coordination

Records management

Travel coordination

Timekeeping

Onboarding

Budget reporting

Education

Master's degree

LL.B or J.D.

Graduate education (2 years)

Combination of education and experience

Job description

Summary The United States Attorney's Office for the Southern District of Florida's mission is to enforce and defend the laws of the United States of America through the prosecution of criminal cases brought by the Federal government; the prosecution and defense of civil cases in which the United States is a party; and the collection of debts owed to the Federal government that are administratively uncollectible.

Summary The United States Attorney's Office for the Southern District of Florida's mission is to enforce and defend the laws of the United States of America through the prosecution of criminal cases brought by the Federal government; the prosecution and defense of civil cases in which the United States is a party; and the collection of debts owed to the Federal government that are administratively uncollectible. Duties Help This Administrative Services Specialist provides administrative services that keep the office running efficiently, including coordinating facilities and office space, tracking property, purchasing supplies and services, and assessing telecommunications needs. Advises management and staff on administrative policies and procedures. If selected for this position, you will join a well-respected team that is responsible for providing Administrative Services Specialist support in the U.S. Attorney's Office, Southern District of Florida, located in Miami, Florida, focusing in the areas of facilities and space, purchasing and property, and operational support.

Typical Work Assignments Will Include

• Coordinating office services, including purchasing supplies and equipment, tracking property, arranging maintenance, and planning office space.
• Tracking spending, reconciling financial records, and preparing reports to help plan budgets and identifying funding needs.
• Supporting recruitment, new employee onboarding, training, travel arrangements, and timekeeping.
• Guiding staff on organizing, maintaining, and protecting records according to agency requirements.
• Reviewing office procedures, recommending improvements, and coordinating administrative projects, meetings, and special events.

Responsibilities will increase and assignments will become more complex as your training and experience progress.

Requirements Help Conditions of employment

• You must be a United States Citizen or National to apply for this position.
• Selective Service: Males born after 12/31/59 must be registered or exempt from Selective Service (see http://www.sss.gov/).
• All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing.
• Initial appointment is conditioned upon a satisfactory pre-employment adjudication. This includes fingerprint, credit and tax checks, and drug testing. Continued employment is subject to a favorable adjudication of a background investigation.
• A probationary period may be required.
• If you receive a conditional offer of employment for this position, you will be required to complete an Optional Form 306, Declaration for Federal Employment, and to sign and certify the accuracy of all information in your application.
• Must provide resume and supporting documents (See required documents).
• You must meet all qualifications requirements by the closing date of the announcement.
• As needed, additional selections may be made using this announcement.

Qualifications MINIMUM QUALIFICATIONS: To be considered minimally qualified for this position, you must demonstrate that you have the required specialized experience and/or education for the respective grade level in which you are applying:

To Qualify At The GS-09 Level, You Must Possess

Specialized Experience: At least one (1) year of specialized experience equivalent to the GS-07 level in the Federal service (obtained in either the public or private sectors) performing two (2) of the three (3) duties listed below:

• Providing administrative support in areas such as purchasing, facilities, records management, personnel, or travel by applying established procedures.
• Reviewing administrative processes, identifying routine problems, and recommending changes to improve office operations.
• Monitoring spending, checking financial records for accuracy, and preparing reports to help management track available funds.

OR Education: A master's degree or equivalent graduate degree; OR 2 full years of progressively higher-level graduate education leading to such a degree; OR LL. B or J.D., in a related field (e.g., Business Administration, Public Administration, Management, and Acquisition). Education must be obtained in an accredited college or university and demonstrates the knowledge, skills, and abilities necessary to perform the duties of the position. (Note: You must attach a copy of your transcripts.)

OR

Combination of Education and Experience: Applicants must possess a combination of the above-described graduate education and specialized experience such that they total 100% of the stated minimum qualifications for the GS-09 level. Only graduate education beyond the first year (18 semester hours) may be used when combining education and experience for this option. (Note: You must attach a copy of your transcripts.)

To Qualify At The GS-11 Level, You Must Possess

Specialized Experience: At least one (1) year of specialized experience equivalent to the GS-09 level in the Federal service (obtained in either the public or private sectors) performing three (3) of the four (4) duties listed below:

• Planning and coordinating administrative services, such as purchasing, facilities, records management, or personnel support, to meet office needs.
• Evaluating administrative procedures, identifying problems, and recommending improvements to office operations.
• Interpreting administrative policies and advising staff and management on requirements and solutions to operational issues.
• Analyzing spending and resource needs, preparing budget estimates, and recommending actions to address funding shortages or changes in spending.

OR

Education: A Ph.D. or equivalent doctoral degree; OR 3 full years of progressively higher-level graduate education leading to such a degree.; OR a LL.M., in a related field (e.g., Business Administration, Public Administration, Management, and Acquisition). Education must be obtained in an accredited college or university and demonstrates the knowledge, skills, and abilities necessary to perform the duties of the position. (Note: You must attach a copy of your transcripts.)

OR

Combination of Education and Experience: Applicants must possess a combination of the above-described graduate education and specialized experience such that they total 100% of the stated minimum qualifications for the GS-09 level. Only graduate education beyond the 2 years (36 semester hours) may be used when combining education and experience for this option. (Note: You must attach a copy of your transcripts.)

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

If your resume does not support your questionnaire answers, we will not allow credit for your response(s).

Education

If you are claiming education as any part of your qualifications for this position, you must submit an official transcript, unofficial transcript, or a list including courses, grades earned, completion dates, and quarter and semester hours earned.

All academic degrees and coursework must be completed at a college or university that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education. For a list of schools that meet this criteria, see https://www.ed.gov/

Special Instructions for Foreign Education: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. Failure to provide such documentation with your application will result in lost consideration. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.In addition, when reviewing applicant's transcripts, assumptions will not be made. Applicants MUST state which coursework is relevant.

Additional information

Payment of relocation expenses will not be authorized.

Background Investigation: To ensure the accomplishment of its mission, the Department of Justice requires each and every employee to be reliable and trustworthy. To meet those standards, all selected applicants must undergo and successfully complete a background investigation for a clearance as a condition of placement in this Other/High-Risk position. This review includes financial issues such as delinquency in the payment of debts, child support and/or tax obligations, as well as certain criminal offenses and illegal use or possession of drugs.

Interagency Career Transition Assistance Plan (ICTAP) provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in this announcement; and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and rate equivalent to the Highly Qualified or better category using established category rating criteria. Additional information about ICTAP eligibility, click here.

Career Transition Assistance Plan (CTAP) provides eligible surplus and displaced competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and rate equivalent to the Highly Qualified or better category using established category rating criteria. Additional information about CTAP eligibility, click here.

Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments, if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments: Procedures for Requesting a Reasonable Accommodation for Online Assessments.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

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