Secretary IV, Applied Learning & Design (487D)

TrulyHired; Smyrna (GA); On-site; USD 29,000 - 42,000; Full time

Job summary

TrulyHired in Smyrna, GA is seeking a Secretary IV to provide clerical support to assigned department supervisor(s) within the Academics - Teaching & Learning division. The role requires a High School Diploma or GED and 2 years of routine clerical experience, with strong written and oral communication skills and solid MS Office proficiency.

Responsibilities include handling departmental communications, mail routing, file maintenance, preparing purchase orders, and assisting in monitoring

Qualifications

• High School Diploma or GED required.
• 2 years of routine clerical experience.
• Excellent written and oral communication; strong organizational skills; proficient in MS Office.

Responsibilities

• Demonstrates prompt and regular attendance.
• Coordinates telephone communication between department, Central Office, schools, and community.
• Handles and routes all departmental mail.
• Maintains files of correspondence, data, reports and other documents as required.
• Provides support to other Teaching & Learning Departments.
• Prepares departmental purchase orders and assists in monitoring expenditures.
• Duplicates, collates, and disseminates written materials as requested.
• Exhibits comprehensive knowledge of program areas and remains up to date on the department served.
• Sets priorities and performs duties accordingly in order to work independently.
• Performs other duties as assigned by appropriate administrator.

Skills

Communication skills

Organizational skills

Flexibility

Education

High School Diploma or GED

Tools

MS Word

MS Excel

PowerPoint

Access

Office 365

Job description

Job Description

POSITION TITLE: Secretary IV

JOB CODE: 487D

DIVISION: Academics - Teaching & Learning

SALARY SCHEDULE: Office Clerical/Technician Annual

DEPARTMENT: Applied Learning & Design

WORKDAYS: 238

REPORTS TO: Department Supervisor(s)

PAY GRADE: Rank IV (NC04)

FLSA: Non-Exempt

PAY FREQUENCY: Monthly

PRIMARY FUNCTION: Provides clerical support and assistance for assigned supervisor(s).

REQUIREMENTS

• Educational Level: High School Diploma or GED required
• Certification/License Required: None
• Experience: 2 years of routine clerical experience
• Physical Activities: Routine physical activities that are required to fulfill job responsibilities
• Knowledge, Skills, & Abilities: Excellent written and oral communication skills; strong organizational skills, flexibility, proficient in MS Office (Word, Excel, Power Point, Access, Office 365)

The Board of Education and the Superintendent may accept alternatives to some of the above requirements.

ESSENTIAL DUTIES

• Demonstrates prompt and regular attendance.
• Coordinates telephone communication between department, Central Office, schools, and community.
• Handles and routes all departmental mail.
• Maintains files of correspondence, data, reports and other documents as required.
• Provides support to other Teaching & Learning Departments.
• Prepares departmental purchase orders and assists in the monitoring of expenditures.
• Duplicates, collates, and disseminates written materials as requested.
• Exhibits comprehensive knowledge of program areas and remains up to date on the department served.
• Sets priorities and performs duties accordingly in order to work independently.
• Performs other duties as assigned by appropriate administrator.