Secretary III, Student Records & Compliance - SSS
Cheney Public Schools
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Benefits offered by this job
Job summary
Cheney Public Schools is seeking a Secretary III, Student Records & Compliance - SSS in Cheney, Washington to manage IEP and special education documents, maintain inactive and graduate records, and support enrollment and transfer records with accuracy and confidentiality.
The role requires strong typing, MS Office and Google Drive proficiency, and experience with student information systems; it includes clerical duties, reporting, and collaboration across departments.
Qualifications
- Must have a high school diploma or equivalent
- Secretarial experience preferred
- Knowledge of special education compliance preferred
- Experience working in IEP Online preferred
- Experience working in Point-of-Sale systems; student information systems experience preferred
- Inventory control work experience including use of inventory control software preferred
- Must be able to conduct accurate inventory of products and supplies
- Type and/or keyboard accurately at 50 adjusted wpm
- Basic computer knowledge and skills, including email, Google Drive, MS Windows, Excel, Word, and Outlook
- Ability to use proper grammar and English in both oral and written communication, as well as the usage of correct spelling and basic arithmetic functions
Responsibilities
- Be thoroughly familiar with the operation of the department
- Greet visitors, staff, and students both in person and via phone, in a friendly and professional manner
- Respond to questions and requests from staff, students, parents and supervisors in a positive and professional manner
- Perform duties related to special education compliance
- Monitor, track, and provide communication regarding special education compliance
- Monitor, track, and provide communication regarding homeschool enrollment records
- Monitor, track, and provide communication regarding inter-and-intra-district choice enrollment records
- Maintain student records for inactive students and graduates
- Complete requests for transfer of records for students from other school districts, including special education records
- Prepare student transcripts as requested
- Prepare student records for archive storage
- Prepare and document the destruction of records, as appropriate
- Assist department with processing of paperwork, including payroll, absence reports, and timesheets
- Familiar with programs such as Google Drive, Excel, student information systems, and online payment systems
- Perform all clerical work as assigned by the director(s)
- Enter, compile and generate data for required reports upon request
- Establish and maintain electronic and manual filing systems, following state records retention guidelines
- Arrange for distribution of incoming mail and community publicity items
- Operate and ensure maintenance of office equipment, including copy machines, computers and printers
- Update and maintain department website and calendars
- May provide support for after-hours events as needed
- Provide a high level of customer service
- Collaborate effectively within department and with other departments and school buildings
- Professionally handle confidential information with integrity and discretion
- Other duties as assigned
Skills
Education
Tools
Job description
Cheney Public School District 360 Student Support Services - Cheney, Washington Open in Google Maps
Job ID: 5942511
Application Deadline: Oct 02, 2026 11:59 PM (Pacific Standard Time)
Posted: Sep 28, 2026 7:00 AM (UTC)
Starting Date: Immediately
Location: Student Support Services
Supervisor: Department Director(s)
Position Type: Classified, Ongoing
Schedule: 8 hours per day; 7:30 a.m.-4:00 p.m. (start/end times may be adjusted based on department need); Monday-Friday; 260 days (year-round)
Compensation: $22.32-$27.24/hour depending on comparable experience; Pay is annualized over 12 months (if hired after start of school year, spread over remaining months of fiscal year (Sept-Aug))
Medical , dental , vision , and basic life and AD&D insurance ; retirement plan ; deferred compensation ( DRS and TSA ); paid holidays ; paid leave
Must have a high school diploma or equivalent; Secretarial experience preferred; Knowledge of special education compliance preferred; Experience working in IEP Online preferred; Experience working in Point-of-Sale systems; student information systems experience preferred; Inventory control work experience including use of inventory control software preferred; Must be able to conduct accurate inventory of products and supplies
Type and/or keyboard accurately at 50 adjusted wpm*; Basic computer knowledge and skills, including email, Google Drive, MS Windows, Excel, Word, and Outlook*; Ability to use proper grammar and English in both oral and written communication, as well as the usage of correct spelling and basic arithmetic functions*; Washington state driver’s license; WSP/FBI criminal history background clearance
*Testing to be used to determine knowledge of pertinent skills
Responsible for data regarding Individual Education Plans (IEP), evaluation and special education documents; working with special education staff around compliance. Responsible for maintenance of student records for inactive students and graduates, including cumulative files, special education files, and transfer of records. Responsible for choice enrollment records and homeschool records.
- Be thoroughly familiar with the operation of the department
- Greet visitors, staff, and students both in person and via phone, in a friendly and professional manner
- Respond to questions and requests from staff, students, parents and supervisors in a positive and professional manner both in person and via phone providing a high level of customer service
- Perform duties related to special education compliance
- Monitor, track, and provide communication regarding special education compliance
- Monitor, track, and provide communication regarding homeschool enrollment records
- Monitor, track, and provide communication regarding inter-and-intra-district choice enrollment records
- Maintain student records for inactive students and graduates
- Complete requests for transfer of records for students from other school districts, including special education records
- Prepare student transcripts as requested
- Prepare student records for archive storage
- Prepare and document the destruction of records, as appropriate
- Assist department with processing of paperwork, including but not limited to payroll, absence reports, and timesheets and provide ongoing assistance as needed
- Familiar with programs such as Google Drive, Excel, student information systems, and online payment systems
- Perform all clerical work as assigned by the director(s)
- Enter, compile and generate data for required reports upon requestEstablish and maintain electronic and manual filing systems, following state records retention guidelines
- Arrange for distribution of incoming mail and community publicity items
- Operate and ensure maintenance of office equipment, including copy machines, computers and printers
- Update and maintain department website and calendars
- May provide support for after-hours events as needed
- Provide a high level of customer service
- Collaborate effectively within department and with other departments and school buildings
- Professionally handle confidential information with integrity and discretion
- Other duties as assigned
- Ability to independently make decisions that align with district policy and administrator expectations
- Ability to organize and accomplish a variety of responsibilities independently with limited direction, often under stressful conditions and with regular interruptions
- Maintain an attitude of helpfulness, flexibility, and professionalism, and provide excellent customer service to students, staff and public in a confidential and ethical manner
- Ability to work collaboratively as part of the team and maintain positive relationships with students, parents, co-workers, and patrons
- Ability to maintain confidentiality
- Ability to supervise and interact with students in a positive and professional manner
- Ability to remain calm in times of high stress
- Possess clerical skills with solid technology background, including Google Drive, database management, and Microsoft Office proficiency (Word, Excel, Outlook, and Publisher); proficiency with student information systems preferred, including the ability to create and modify documents and to adapt to new technologies
- Ability to operate standard office equipment
- Respect confidential nature of student information and avoid sharing of information regarding students
- Must have knowledge of, or demonstrated ability to learn, district-approved record keeping and reporting systems
- Must have knowledge of, or demonstrated ability to learn and apply, the Public-School Records Retention Schedule
- Demonstrated ability to work with people in a positive manner
- Must demonstrate effective organizational skills and the ability to effectively meet timelines
- Required to work independently, potentially under stressful conditions with frequent interruptions
- Required to work with a wide range of vendor, staff, student, and public behaviors and needs in a positive and service-oriented manner
- May experience shifts in work schedule according to district needs
- May occasionally deal with distraught or difficult students, staff and/or members of the public
- Ability to lift up to 45 pounds
- Amount of sitting, standing and walking may vary depending on assignments. Generally, the job requires 60% sitting, 20% walking, and 20% standing.
- The usual and customary methods of performing the job's functions require the following physical demands: the employee frequently will stand and walk and use hands for repetitive grasping and significant fine finger dexterity. The employee is frequently required to sit, bend at neck and back, use hands to push/pull and lift/carry; squat, kneel, climb stairs or ladders, reach overhead, lift overhead, and knee stand.
- Must have a high school diploma or equivalent
- Secretarial experience preferred
- Knowledge of special education compliance preferred
- Experience working in IEP Online preferred
- Experience working in Point-of-Sale systems; student information systems experience preferred
- Inventory control work experience including use of inventory control software preferred
- Must be able to conduct accurate inventory of products and supplies
- Must hold valid Washington state driver’s license
- Type and/or keyboard accurately at 50 adjusted wpm*
- Basic computer knowledge and skills, including email, Google Drive, MS Windows, Excel, Word, and Outlook*
- Ability to use proper grammar and English in both oral and written communication, as well as the usage of correct spelling and basic arithmetic functions*
*Testing to be used to determine knowledge of pertinent skills
- Secretarial Classification on Public School Employees of Cheney Salary Schedule
- Year-round position: 260 days, 8 hours per day
WSP/FBI criminal history background clearance
The employee shall be evaluated per the terms of the Public School Employees (PSE) Collective Bargaining Agreement by the building principal, department director, or designee. The process shall include an evaluation of the employee’s performance of the above Duties and Responsibilities and Knowledge, Skills and Abilities.
- Must complete school safety training within thirty (30) calendar days from hire date and annually thereafter
- Must acquire and maintain CPR/First Aid card within sixty (60) calendar days from hire date and as scheduled thereafter
- Attend designated trainings as specified by supervisor and/or department director in order to maintain knowledge/skills
Job description and format updated: September 2026
Secretarial/Clerical
Position is supervised and evaluated by the department director(s)
Placement on the PSEC Salary Schedule
Public School Employees of Cheney (PSEC) a local chapter of Public School Employees Union (PSE) SEIU Local 1948
Cheney Public Schools does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, economic status, pregnancy, familial status, marital status, disability, or the use of a trained guide dog or service animal, and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions: Title IX/Chapter 28A.640 Officer/Civil Rights Compliance Coordinator/ADA Coordinator – Brett Hale, Assistant Superintendent, Cheney School District, 12414 S. Andrus Rd. Cheney, WA 99004 Phone: (509) 559-4550; Section 504 Coordinator - Franklin Day, Director of Student Support Services, Cheney School District, 12414 S. Andrus Rd., Cheney, WA 99004 Phone: (509) 559-4507.
Full-Time
$22.32 to $27.24 Please see Salary Schedule (enter website here)
Support Staff > Secretary
- Citizenship, residency or work visa required
- Franklin Day , Director
- Student Support Services
- Email: fday@cheneysd.org
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