Secretary III, Curriculum & Instruction Support

Newport News City Public Schools; Newport News (VA); On-site; USD 32,000 - 42,000; Full time

Job summary

Newport News Public Schools is seeking a Secretary III for Teaching and Learning in Newport News, VA. This role provides clerical support to Curriculum and Instruction staff, handling dictation, document preparation, data entry, and budget monitoring.

Key duties include processing requisitions, purchasing orders, mail, and budget tracking, while maintaining accurate records and supporting a collaborative department team. Immediate start date with full-time hours.

Qualifications

• High school diploma or equivalent with business school or college desirable.
• Excellent computer skills with Word, Excel and managing purchasing/budget handling.
• Ability to edit memos and documents; follow oral and written instructions; work independently.

Responsibilities

• Transcribes dictation; types letters; proofreads and edits all documents.
• Answers telephones and prepares documents, memos and reports.
• Creates databases and performs data entry and records management; maintains files.
• Operates standard office machines such as faxes, telephones, copiers.
• Orders and checks in supplies; processes requisitions and purchase orders.
• Supports budgeting and purchasing processes for education programs.
• Maintains department activities and handles mail and correspondence.

Skills

Office administration

Word processing (Microsoft Word)

Excel

Budget management

Data entry

Communication skills

Education

High school diploma

Business school training / some college

Job description

Newport News Public Schools is seeking a Secretary III for Teaching and Learning in Newport News, VA. This role provides clerical support to Curriculum and Instruction staff, handling dictation, document preparation, data entry, and budget monitoring.

Key duties include processing requisitions, purchasing orders, mail, and budget tracking, while maintaining accurate records and supporting a collaborative department team. Immediate start date with full-time hours.