Secretary III- Teaching and Learning

Newport News City Public Schools; Newport News (VA); On-site; USD 32,000 - 42,000; Full time

Job summary

Newport News Public Schools is seeking a Secretary III for Teaching and Learning in Newport News, VA. This role provides clerical support to Curriculum and Instruction staff, handling dictation, document preparation, data entry, and budget monitoring.

Key duties include processing requisitions, purchasing orders, mail, and budget tracking, while maintaining accurate records and supporting a collaborative department team. Immediate start date with full-time hours.

Qualifications

• High school diploma or equivalent with business school or college desirable.
• Excellent computer skills with Word, Excel and managing purchasing/budget handling.
• Ability to edit memos and documents; follow oral and written instructions; work independently.

Responsibilities

• Transcribes dictation; types letters; proofreads and edits all documents.
• Answers telephones and prepares documents, memos and reports.
• Creates databases and performs data entry and records management; maintains files.
• Operates standard office machines such as faxes, telephones, copiers.
• Orders and checks in supplies; processes requisitions and purchase orders.
• Supports budgeting and purchasing processes for education programs.
• Maintains department activities and handles mail and correspondence.

Skills

Office administration

Word processing (Microsoft Word)

Excel

Budget management

Data entry

Communication skills

Education

High school diploma

Business school training / some college

Job description

Secretary III- Teaching and Learning

Newport News Public Schools TEACHING & LEARNING - Newport News, Virginia Open in Google Maps

This job is also posted in Newport News Public Schools

Job Details

Job ID: 5966744

Application Deadline: Oct 27, 2026 11:59 PM (Eastern Standard Time)

Posted: Oct 21, 2026 4:00 AM (UTC)

Starting Date: Immediately

Job Description

Job Summary

Position is responsible for providing clerical support to the staff of Curriculum and Instruction Department.

Essential Duties

1. Transcribes dictation; types letters; proofreads and edits all documents.
2. Answers telephones and prepares documents, memos and reports.
3. Creates databases and performs data entry and records management; maintains accurate files, records and documentation.
4. Operates and maintains all standard office machines such as faxes, telephones, copiers.
5. Orders and checks in supplies and materials.
6. Processes and prepares requisitions, small purchase orders, purchase orders, and check requests.
7. Works with school personnel in verifying distributions and completing payment process for materials ordered for schools.
8. Manages budget accounts for specific education programs.
9. Maintains and tracks a variety of departmental activities and functions.
10. Processes mail and other correspondence.
11. Models nondiscriminatory practices in all activities.
12. Performs other duties as assigned.

(These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.)

Minimum Qualifications (Knowledge, Skills, and/or Abilities Required)

Completion of standard high school diploma with completion of business school or some college courses desirable, or equivalent of experience and training that provides the required knowledge, skills and abilities. Thorough knowledge of standard office practices, procedures, equipment and clerical techniques. Knowledge of business English, spelling and math. Must possess excellent computer skills involving Microsoft Word, Excel, and managing the purchasing process and budget accounts. Must possess the ability to understand and follow oral and written instructions. Must possess the ability to edit memos, tests and other instructional documents. Ability to establish and maintain effective working relationships with others using good judgment, tact, and courtesy. Ability to follow complex oral and written instructions, and work independently. Ability to serve as a team member in a collaborative department suite.

To view the full job description, visit

https://sbo.nn.k12.va.us/hr/jobs/descriptions/Secretary_III_Curriculum_Instruction.pdf

Position Type: Full-Time

Job Categories:

• Support Staff > Clerical
• Support Staff > Secretary

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Human Resources
• 12507 Warwick Blvd
• Newport News, Virginia 23606
• Phone: [phone]
• Email: [e-mail]