Administrative Specialist

INDUS Technology, Inc.; San Diego (CA); On-site; USD 70,000 - 82,000; Full time

Benefits offered by this job

401(k)

Employee Stock Ownership Plan (ESOP)

Performance bonuses

Health benefits

Job summary

INDUS Technology, Inc. seeks an Administrative Manager in San Diego, CA to deliver office-wide and executive-level support for a NAVWAR client. You will manage calendars, prepare briefs, and support meetings and proposals in a fast-paced DoD environment.

Requirements include an active secret clearance, a Bachelor's degree, 3 years of NAVWAR/DoD admin experience, and strong MS Office skills. Eligible for ESOP and 401(k) with potential bonuses and comprehensive benefits.

Qualifications

• Active secret clearance is required to be considered.
• Bachelor's degree from an accredited university is required.
• Three years of admin and executive support experience in a NAVWAR/DoD environment.
• Strong computer literacy and data entry skills are expected.
• Proficiency in MS Word, Excel, PowerPoint, and other Office apps.

Responsibilities

• Provide office-wide and executive-level support to leadership.
• Perform reception duties and coordinate meetings and calendars.
• Assist with data calls, meeting minutes, and slide transitions.
• Support process improvements and documentation development.
• Assist with slating forDeputy Program Managers and Program Managers in NAVWAR.

Skills

Active secret clearance

MS Office proficiency

Executive support experience

Communication skills

Time management

Education

Bachelor's degree

Tools

Microsoft Office

Job description

The Team and the Role

INDUS is a 100% employee-owned, customer-focused government services provider with expertise in Engineering, Information Technology, Cybersecurity, Program/Financial Management, Logistics, and Data Analytics. At INDUS, we believe in the value of the INDUS team. Together we deliver exceptional customer service, foster a growth and support-centered work environment, and focus on how we can give back to the communities that we serve. Empowering our employees starts on day one and creates an environment full of innovation and promise. By offering mentorship and robust Training and Development opportunities, INDUS continues its pursuit to be the Employer of Choice.

Reporting to the Program Manager, the Administrative Manager provides office-wide support along with executive-level support to the leadership team to a NAVWAR client. This position is located in San Diego, CA.

What You'll Do

• Perform reception duties
• Coordinate meeting/conference room events
• Manage office-wide calendars and calendars for the leadership team
• Coordinate inputs to address data calls
• Provide meeting support (e.g., taking meeting minutes and transitioning slides)
• Participate in process improvement initiatives
• Support the development of documentation (e.g., briefs and Standard Operating Procedures) tailored to various audiences
• Assist with the planning and execution of the slating process to select future Deputy Program Managers and Program Managers across NAVWAR
• Serve as a liaison between stakeholders
• Bid and proposal support if requested.
• Other duties as assigned.

What We're Looking For

Required Qualifications:

• An active secret clearance is required to be considered for this position.
• Bachelor's degree from an accredited university required.
• Three (3) years of experience providing administrative and executive-level support in a NAVWAR, US Navy, or similar DoD environment.
• Must possess basic computer literacy and data entry skills.
• Demonstrated proficiency in Microsoft Office applications (to include MS Word, Excel, PowerPoint, etc.).
• Strong attention to detail and organizational skills.
• Excellent verbal and written communication skills.
• Demonstrated problem-solving skills.
• Must possess strong time management skills.
• Must be able to work in a fast-paced, changing, and challenging environment.
• Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.

Physical Requirements:

• Must be able to remain seated in a stationary position 50% of the time. Must also be able to alternate between sitting, standing, and walking.

INDUS aims to provide a competitive compensation package, including a strong pay for performance rewards approach. The expected base pay range for this position is $70,304 - $82,000. This position is eligible to participate in our corporate 401(k) and Employee Stock Ownership Plan (ESOP) programs, and may be eligible for performance bonuses, and other rewards and benefits (see more about our compensation package and benefits offered at Culture @ INDUS | INDUS Technology). The pay range for this role considers job-related knowledge, skills, work location, education and training, and certifications. To drive fair pay practices for employees, INDUS conducts regular comparisons across our employee groups and the industry.

INDUS is proud to be an equal opportunity employer, seeking to create a welcoming and diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, ancestry, physical or mental disability, medical condition, marital status, genetics, age, or veteran status or any other applicable legally protected status or characteristic.

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