Secretary II (Interim Secret or higher)

Military Friendly Company; Dahlgren (VA); On-site; USD 29,000 - 34,000; Full time

Benefits offered by this job

SCA Benefits

Job summary

AMO, an Akima company, seeks a detail-oriented Secretary II with an Interim Secret or higher to support NSWCDD operations in Dahlgren, VA. The role involves phone screening, visitor management, document processing, and extensive clerical duties in a government setting.

The successful candidate will maintain filing systems, coordinate with Public Affairs for VIP visits, process timecards, and use Navy ERP for records. Strong MS Office and typing skills required.

Qualifications

• US Citizen with an active Interim Secret or higher.
• Two years of work-related experience creating and maintaining documentation and data management systems.
• Experience providing general administrative support at the Branch level working with government leadership and military personnel.
• Proficiency in Microsoft Windows & Office (Word, Excel, PowerPoint, Outlook and Access) & Adobe.
• Able to type 40 words per minute.
• Demonstrated ability to work independently and communicate effectively both orally and in writing.
• Demonstrated ability to multi-task and maintain professional phone etiquette.
• Proficient in meetings support, maintaining formal filing systems, scanning, faxing, calendar management, and scheduling appointments.
• Experience with taking notes and converting into formal meeting minutes; editing formal documentation; greeting visitors; handling classified materials; maintaining inventory.

Responsibilities

• Perform general secretarial and clerical duties to support Government offices.
• Answer and screen incoming telephone calls.
• Receive, greet, and screen visitors.
• Maintain logs and listings; schedule appointments/meetings.
• Support meetings on/off NSWCDD location; process correspondence and documents.
• Receive, review, type, edit and process documents; prep drafts.
• Route, file, scan, copy, archive and dispose of documents.
• Process timecards, training requests and shipping documents using Navy ERP.
• Maintain office filing per NSWCDD Records Management policies and SOPs.
• Coordinate with Public Affairs for VIP visitors; reserve parking spaces.
• Travel on base for delivery and pick-up of information; use Government vehicle.
• Create spreadsheets and PowerPoint presentations; upload/search documents on SharePoint.
• Assist Government staff and review lower-level secretary work in absence.
• Provide clerical/secretarial support and maintain office equipment.
• Perform on-site tasks like onboarding new employees and data system usage.
• Establish SOPs for clerical tasks; demonstrate professional communication.
• Assist visually impaired staff with clerical tasks and document handling.
• Read and sign documents; complete electronic training; timekeeping entry.
• Enter data into automated business applications (CIPA, PA, NSWCDD trackers).
• Research innovative solutions to improve independence.

Skills

Typing 40 wpm

MS Office

Adobe

Communication

Multitasking

Independent work

Phone etiquette

Clerical skills

Tools

MS Office suite

Adobe

Job description

AMO, an Akima company, is looking to hire an additional Secretary II with an Interim Secret or higher to join the existing team at our Dahlgren, VA location. You will provide principal secretarial support in an office, usually to one individual, and, in some cases, to the subordinate staff of that individual. The Secretary II maintains a close and highly responsive relationship to the day-to-day activities of the supervisor and staff, works fairly independently receiving a minimum of detailed supervision and guidance, and performs various clerical and secretarial duties requiring knowledge of office routine and an understanding of the organization, programs, and procedures related to the work of the office. Computers may exist in the environment, requiring working knowledge of certain office software programs.

Responsibilities

• Performing general secretarial and clerical duties necessary to meet the needs of the Branch, Division, Department or Program Office in support of Government office procedures, including the following:

• Answer and screen incoming telephone calls.

• Receive, greet, and screen visitors.

• Maintain logs and listings.

• Schedule appointments/meetings.

• Support meetings on and off NSWCDD location Receive, review, type, edit and process correspondence and documents.

• Receptive to receiving correspondence and docs for preparation as rough draft, handwritten, verbal or via email.

• Handling and process documentation.

• Sorting, route, track, distribute, copy, scan, fax, file, download, archive, shred and dispose.

• Processing timecards, training requests and shipping documents using Navy ERP system.

• Establish, maintain and update office filing in accordance with NSWCDD Records Management policies.

• Receiving, coordinating and act on data calls.

• Maintaining and replacing inventory of office supplies.

• Coordinate with NSWCDD Public Affairs for all distinguished visitors.

• Designate and reserve parking spaces for VIP visitors.

• Travel on base for delivery and pick-up of official information (use Government vehicle).

• Create spreadsheets and power point presentations.

• Upload, maintain & search documents for retention purposes into folders on SharePoint or other identified repositories.

• Assisting Government Staff daily. Provide guidance and review work of lower-level secretary in absence.

• Government or Contractor senior level secretary.

• Providing clerical support in absence of Government clerical/secretarial/administrative personnelPerform maintenance on office equipment and call for services when needed. Replace printer and plotter supplies as needed.

• Copies, printers, fax machines, shredders.

• Aid in disposal of excess equipment.

• Maintain office calendars, key inventory, coordinate plant account inventories, perform muster procedures, execute new employee onboarding process Use Government systems, IBPES, DISS, Navy ERP, DTS and applications on NSWCDD Homepage.

• For processing of Telephone Work Request, IT MAC request, visitor clearances, visit request, overtime, compensatory time request, property passes, travel orders.

• Establish and maintain Standard Operating Procedures (SOP’s) for clerical/secretarial duties.

• Demonstrate a professional demeanor and the ability to communicate effectively both orally and in writing.

• Secretarial and Administrative Support will assist visually impaired, blind, and other disabled Government personnel with:

• Clerical, secretarial, and administrative tasking.

• Assistance in completing tasking when accessible software is not available or compatible to current office equipment.

• Reading aloud documents, reports, mail, and other work-related items including reading for recording on tape for use by impaired personnel.

• Describe various illustrative materials such as pictures, charts, drawings, and symbols.

• Reading and signing hard copy documents.

• Completing of electronic training.

• Timekeeping entry and approval.

• Data entry into automated business applications tools to include CIPA performance, Personnel Addendum (PA), Honorary Awards, NSWCDD trackers.

• Research of creative and innovative technological solutions that lead to greater independence.

• Guiding employees' hand to appropriate location on documents to sign/approve or within data systems to electronically sign/approve.

• Transport impaired employee to meetings and training events utilizing Government Vehicle.

Qualifications

• Must be a US Citizen with a minimum of an active Interim Secret, preferably a current Secret.

• Two (2) years of work-related experience creating and maintaining documentation and data management systems.

• Experience providing general administrative support in all facets of clerical administration at the Branch level working with government leadership and military personnel.

• Proficiency in Microsoft Windows & Office (Word, Excel, PowerPoint, Outlook and Access) & Adobe.

• Able to type 40 words per minute.

• Demonstrated ability (through experience) to work independently and communicate effectively both orally and through formal reports.

• Demonstrated ability (through experience) to multi-task, perform, and communicate professionally, including professional phone etiquette.

• Demonstrated proficiency with support functions for meetings, maintaining formal filing systems, scanning, faxing, answering phones and taking messages, managing a calendar, and scheduling appointments.

• Experience with:

• taking notes and converting into formal meeting minutes.

• editing formal documentation and reformatting written and electronic draft documents in accordance with specified Government or business formats.

• receiving and greeting visitors professionally.

• handling and storage of classified or sensitive (i.e., Personally Identifiable Information (PII)) materials.

• maintaining inventory of office supplies and ordering new supplies.

Job ID

2026-26107

Work Type

On‑Site

Pay Range

$22.27 per hour

Health & Welfare

$5.09 per hour

Benefits

SCA - The company offers a comprehensive benefits program, including medical, dental, vision, life insurance, 401(k) and a range of other voluntary benefits. Vacation, holiday and sick Leave offered will be as defined under the DOL's Wage Determination.

Company Description

Work Where it Matters

Akima Mission Optimization (AMO), an Akima company, is not just another federal logistics contractor. As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as we support our shareholder communities in Alaska.

At AMO, the work you do every day makes a difference in the lives of our 15,000 Iñupiat shareholders, a group of Alaska natives from one of the most remote and harshest environments in the United States.

For our shareholders , AMO provides support and employment opportunities and contributes to the survival of a culture that has thrived above the Arctic Circle for more than 10,000 years.

For our government customers , AMO delivers innovative administrative support services that streamline operations, and enhance productivity.

As an AMO employee , you will be surrounded by a challenging, yet supportive work environment that is committed to innovation and diversity, two of our most important values. You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options.

We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. All applicants will receive consideration for employment, without regard to race, color, religion, creed, national origin, gender or gender‑identity, age, marital status, sexual orientation, veteran status, disability, pregnancy or parental status, or any other basis prohibited by law. If you are an individual with a disability, or have known limitations related to pregnancy, childbirth, or related medical conditions, and would like to request a reasonable accommodation for any part of the employment process, please contact us at [e-mail] or 571-353-7053 (information about job applications status is not available at this contact information).