Secretary I - Multiple Vacancies

Rutgers University; Newark (NJ); On-site; USD 31,000 - 32,000; Full time

Benefits offered by this job

Medical coverage

Vacation & leave

Retirement plan

Edu benefits

Life insurance

Employee discounts

Job summary

Rutgers University in Newark is seeking a Secretary I for the Crisis Receiving Stabilization Center (CRSC) within UBHC. The role provides high-level secretarial and administrative support, handles payroll timesheets biweekly, and maintains program records and filing systems.

The position requires a secretarial program graduation with multiple years of experience; familiarity with PeopleSoft and procurement policies is preferred. On-site, daytime hours with rotating shifts.

Qualifications

• Graduation from an accredited secretarial program with four years of full-time secretarial experience.
• An additional year of experience may substitute for the secretarial program.
• College credits may be substituted on a year-for-year basis for secretarial experience.
• Proficiency in typing and word processing; Microsoft Office experience.

Responsibilities

• Provide high level secretarial/administrative services for the Crisis Receiving Stabilization Center.
• Enter payroll timesheets biweekly and maintain program records.
• Maintain accurate filing systems and develop databases for program needs.
• Process registration paperwork for CRSC and support meetings.
• Maintain time-off records and ensure accurate census and logs.

Skills

Typing

Word processing

Microsoft Office

Customer service

Data entry

Education

Secretarial studies program

Alternative: 1 year substitution

Tools

PeopleSoft

Procurement policies

Job description

Position Details

Position Information

Recruitment/Posting Title Secretary I - Multiple Vacancies Job Category Staff & Executive - Administrative & Support Department UBHC - CRSC Newark Overview

Rutgers University Behavioral Health Care (UBHC), established in 1971, offers a full continuum of evidence based behavioral health and addiction services for children, adolescents, adults, and seniors throughout New Jersey. UBHC’s 1,060 experienced behavioral health professionals and support staff are dedicated to treatment, prevention, and education. UBHC, one of the largest providers of behavioral health care in the country, has a budget of $260 million and has 15 sites throughout New Jersey. Services are readily accessible and include inpatient, outpatient, partial hospitalization, screening, crisis stabilization, family/caregiver support, community outreach and case management, supportive housing, supported employment, prevention and consultation, employee assistance programs, and a licensed therapeutic school from preschool through high school. Specialty services include the New Jersey suicide prevention helpline and peer help lines for police, veterans, active military, teachers, mothers of special needs children and child protective service workers. In FY2016, UBHC treated 16,199 consumers, had 24,502 admissions, and touched the lives of 19,441 individual callers through peer support. In addition, UBHC is the primary mental health training resource for the New Jersey departments of Human Services, Children and Families, and Corrections, delivering 16,000 trainings each year.

Posting Summary

Rutgers, The State University of New Jersey is seeking a Secretary I for the Crisis Receiving Stabilization Center (CRSC) in Newark within Rutgers University Behavioral Health Care.

Key Duties

• As the senior level secretary, provides high level secretarial/administrative services and support for the Crisis Receiving Stabilization Center.
• Provides secretarial assistance in conjunction with relevant meetings.
• Responsible for accurate data entry and maintenance of all program records to include daily program census and group logs.
• Within established guidelines, completes payroll timesheets on a biweekly basis.
• Maintains time-off request forms and files them in one location so that requests can be checked as needed.
• Processes registration paperwork for CRSC.
• Maintains an accurate filing system to meet the needs of the Unit.
• Develops and maintains computerized databases related to program needs.

Salary

FLSA Nonexempt Grade 200 Salary Details 55,000 Minimum Salary 30.820 Mid Range Salary 31.320 Maximum Salary 32.260 Offer Information. The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status

Full Time. Working Hours Monday-Friday (7am-3pm); (3pm-11pm). Standard Hours 35.00. Daily Work Shift Rotating Work Arrangement. This position requires a fully on-site work arrangement.

Union Description

Teamsters 97. Payroll Designation PeopleSoft Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility PERS.

Minimum Education and Experience

• Graduation from an accredited program in secretarial studies, plus four (4) years of full-time secretarial experience required.
• An additional year of experience is required in lieu of the secretarial program.
• College credits may be substituted on a year-for-year basis for secretarial experience. Up to sixty (60) credits may be substituted for two (2) years of secretarial experience.

Certifications / Licenses Required Knowledge, Skills, and Abilities

• Proficiency in typing and word processing skills required. Microsoft Office experience.
• Good external and internal customer service skills.

Preferred Qualifications

• Knowledge of PeopleSoft and procurement policies and procedures.

PHYSICAL DEMANDS:

Moderate physical effort (lift/carry up to 50 pounds). Walking throughout the program space throughout the day. Frequently prolonged sitting and data entry. Frequently talks and listens to people on the telephone, and intermittently walks, bends, stretches, pushes and pulls.

WORK ENVIRONMENT:

Fast-paced work environment in a clean, well-lit, active setting. Client presence in the program throughout the workday with client crisis occurring frequently. Ongoing contact with patient population.

Posting Details

Posting Number 26ST1948. Posting Open Date. Special Instructions to Applicants. Regional Campus Rutgers Biomedical and Health Sciences (RBHS). Home Location Campus Newark (RBHS). City Newark State NJ. Location Details.

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement.