Secretary, Guidance 10-month

Polkschoolsfl; Lakeland (FL); On-site; USD 28,000 - 36,000; Full time

Benefits offered by this job

Full benefits package

No-cost employee health clinics

Paid holidays and leave time

Flexible work options

Professional growth and development

Mentoring and support networks

Job summary

Polk County Schools in Lakeland, FL is seeking a Secretary, Guidance for a 10-month term to support daily operations of the school guidance office. This role involves routine clerical work, data entry, attendance processing, and coordinating with students, families, and staff to keep operations running smoothly.

The ideal candidate has a high school diploma or GED, clerical experience, and the ability to handle confidential information with discretion.

Qualifications

• High school diploma or GED or clerical/secretarial experience.
• Equivalent combination of training and experience acceptable.

Responsibilities

• Compile and type attendance reports and student registrations.
• Process purchase/work orders and maintain financial records.
• Maintain files, prepare payrolls, and handle receptionist duties.
• Assist principal or assistant principal with routine correspondence and scheduling.

Skills

Office administration

Typing speed

Customer service

Bilingual/biliterate preferred

Education

High school diploma or GED

Tools

Copy machines

Duplicating equipment

Payroll systems basic use

Job description

Job Location (Short): Lakeland, FL, USA, 33813

Status: Open

Posting End Date:

Salary Grade: Education Support Personnel Secretaries

Position Title

Secretary, Guidance 10-month

Custom Job Purpose

This position exists to perform responsible clerical work which also involves a variety of secretarial duties in a school.

Essential Functions of this Job

Compiles and types school attendance reports or other material from copy, rough draft, or general instructions. Types and processes students' registration, absentee lists, tardy slips, etc. Types form letters and other routine correspondence based on information from records and files. Prepares reports, narratives, and statistical tabulations. Operates office copy machines. Processes purchase and work orders. Registers and withdraws students. Processes documents requiring various procedural knowledge. Maintains files. Reviews documents for sufficiency, obtains necessary signatures and routes appropriately, maintaining follow-up. Provides information and assistance to students and the general public, in person or by telephone, applying significant knowledge of school rules, regulations, and procedures to interpretations made. Performs receptionist duties. May serve as secretary to the principal or assistant principal, arranging appointments, taking calls, answering inquiries, and composing routine correspondence independently. Receives, deposits, and disburses monies. Maintains internal accounts and prepares financial reports. Maintains attendance records and prepared related reports. Keeps time records and prepares payrolls. Prepares requisitions for supplies and equipment. Types teaching materials, cuts stencils, and operates duplicating equipment. May maintain property records. May take dictation and transcribe in finished format.

Non-Essential Functions of this Job

Performs other duties as assigned.

Qualifications

Graduation from an accredited high school or completion of GED, clerical, and secretarial office experience, or an equivalent combination of training and experience.

Knowledge, Skills and Abilities

Knowledge of the operation and program of the school. Knowledge of office practices and procedures, grammar, spelling, and business correspondence. Knowledge of bookkeeping procedures. Ability to exercise independent judgment. Ability to deal effectively and courteously with students, school personnel, and the general public. Ability to type at a prescribed rate of speed. Bilingual/biliterate preferred.

Work Context

Requires sitting and some standing, walking and moving about to coordinate work. Requires face-to-face discussions and contact with individuals and/or teams. Requires the use of alternative communication systems, such as electronic mail, telephones and computers. Requires coordination of work tasks to establish priorities, set goals and meet deadlines. Requires work with both internal and external contacts, and with the public.

Physical Environment

Requires working indoors in environmentally controlled conditions. Requires sitting for the majority of the day, and the ability to lift, carry, move and/or position objects infrequently weighing up to 20 pounds.

No matter your role, you’ll be part of a supportive team dedicated to student success and employee well-being.

Looking for perks? We've got you covered.

• Full benefits package: medical, dental, vision, and life insurance
• No-cost employee health clinics
• Paid holidays and leave time
• Flexible work options for some roles
• Professional growth and development
• Access to mentoring and support networks

Why work with Polk County Schools?

From IT to operations, everyone plays a role in student success.

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