Secretary, Guidance 10-month

Polk County Public Schools; Lakeland (FL); Sur place; USD 32 000 - 46 000; Plein temps

Résumé du poste

Polk County Public Schools in Lakeland, FL is seeking a Secretary, Guidance for Highland Middle School. This 10-month clerical position supports the guidance office with attendance, records, scheduling, and front-desk duties, handling sensitive information with discretion.

The ideal candidate will have a high school diploma or GED, strong typing and keyboard skills, proficiency with office software, and the ability to communicate effectively with students, families, and staff.

Qualifications

• High school diploma or GED required.
• Clerical and secretarial experience preferred.
• Equivalent training/experience considered.

Responsabilités

• Compile and type attendance and registration materials.
• Prepare letters, reports, and payroll records.
• Greet public, answer calls, and manage schedules.
• Maintain files, requisitions, and supplies.

Connaissances

Typing

Bilingual

Office procedures

Reception duties

Formation

High school diploma or GED

Outils

Email

Computers

Description du poste

Polk County Public Schools Lakeland Highland MS, Lakeland, FL, USA, 33813 - Lakeland, Florida Open in Google Maps

Secretary, Guidance 10-month

Polk County Public Schools Lakeland Highland MS, Lakeland, FL, USA, 33813 - Lakeland, Florida Open in Google Maps

This job is also posted in Florida Department of Education

Job Details

Job ID: 5966483
Application Deadline: Posted until filled
Posted: Oct 21, 2026 5:08 AM (UTC)

Starting Date: To Be Determined

Job Description

Position Title

Secretary, Guidance 10-month

Custom Job Purpose

This position exists to perform responsible clerical work which also involves a variety of secretarial duties in a school.

Essential Functions of this Job

Compiles and types school attendance reports or other material from copy, rough draft, or general instructions. Types and processes students' registration, absentee lists, tardy slips, etc. Types form letters and other routine correspondence based on information from records and files. Prepares reports, narratives, and statistical tabulations. Operates office copy machines. Processes purchase and work orders. Registers and withdraws students. Processes documents requiring various procedural knowledge. Maintains files. Reviews documents for sufficiency, obtains necessary signatures and routes appropriately, maintaining follow-up. Provides information and assistance to students and the general public, in person or by telephone, applying significant knowledge of school rules, regulations, and procedures to interpretations made. Performs receptionist duties. May serve as secretary to the principal or assistant principal, arranging appointments, taking calls, answering inquiries, and composing routine correspondence independently. Receives, deposits, and disburses monies. Maintains internal accounts and prepares financial reports. Maintains attendance records and prepared related reports. Keeps time records and prepares payrolls. Prepares requisitions for supplies and equipment. Types teaching materials, cuts stencils, and operates duplicating equipment. May maintain property records. May take dictation and transcribe in finished format.

Non-Essential Functions of this Job

Performs other duties as assigned.

Qualifications

Graduation from an accredited high school or completion of GED, clerical, and secretarial office experience, or an equivalent combination of training and experience.

Knowledge, Skills and Abilities

Knowledge of the operation and program of the school. Knowledge of office practices and procedures, grammar, spelling, and business correspondence. Knowledge of bookkeeping procedures. Ability to exercise independent judgment. Ability to deal effectively and courteously with students, school personnel, and the general public. Ability to type at a prescribed rate of speed. Bilingual/biliterate preferred.

Work Context

Requires sitting and some standing, walking and moving about to coordinate work. Requires face-to-face discussions and contact with individuals and/or teams. Requires the use of alternative communication systems, such as electronic mail, telephones and computers. Requires coordination of work tasks to establish priorities, set goals and meet deadlines. Requires work with both internal and external contacts, and with the public.

Physical Environment

Requires working indoors in environmentally controlled conditions. Requires sitting for the majority of the day, and the ability to lift, carry, move and/or position objects infrequently weighing up to 20 pounds.

Collective Bargaining Agreement

4 - ESP Union - F2 - OSP EQ

Salary Grade

N/A

Pay Grade

SB10

FLSA Status

Non-Exempt

Local Code

10084

EEO5

51

Approval Date

11/13/2012

Position Type

Full-time

Job Categories

Support Staff > Secretary

Contact Information

• Polk County Public Schools
• 1907 South Floral Ave.
• Bartow, Florida 33830
• Phone: [phone]
• Email: [e-mail]

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