Secretary for Guidance Department

Upper Freehold Regional School District; Allentown (NJ); Vor Ort; USD 38.000 - 52.000; Vollzeit

Zusammenfassung

Upper Freehold Regional School District is seeking a 10-month Secretary in the Guidance Department at Allentown High School in Allentown, NJ. The role involves greeting students, scheduling counselor appointments, and maintaining post-graduation planning records.

The Secretary will manage Working Papers, transcripts, and student data in Naviance and Realtime systems. Primary duties include coordinating counselings, assisting with freshman transitions, and supporting senior scholarship

Aufgaben

• Greet students and answer form requests for appointments
• Schedule appointments with counselors
• Maintain spreadsheets for post-graduation plans
• Process Working Papers and mail them monthly
• Support Naviance and real-time grade updates
• Assist with transcripts and student records
• Coordinate with families for freshmen groups and college planning
• Lead annual senior events preparation and scholarship processes
• Order and replenish office supplies
• Prepare and mail mid-year grades to colleges on request

Jobbeschreibung

LOCATION: Allentown High School

27 High StreetStart Date: Anticipated Start Date: November 2, 2026

Allentown, NJ

TITLE:10-MONTH SECRETARY - GUIDANCE DEPARTMENT

REPORTS TO: HS PRINCIPAL AND VICE PRINCIPALS

JOB RESPONSIBILITIES

DAILY

• Greet Students
  • Answer form requests for appointments
  • Schedule appointments with counselors
• Spreadsheet with Post Graduation plans for all seniors
• Complete Working Papers
• Mail Working papers to state at end of each month
• Work with students and parents to provide Realtime access
• Work with students and parents to provide support for Naviance
• Complete student verifications and look-ups - put in file
• Send transcripts for past students - put in file
• Mailing student records of withdrawn students
• Filing and inputting SAT/ACT/PSAT/NJSLA in Realtime & Naviance
• Update and edit grades as needed (Each marking period)
• Schedule meetings with parents/students for Freshmen Groups, Jr College Planning, Senior Transition, Incoming Freshmen Scheduling
• Call students out of class for meetings (Guidance and CST students)
• Compile and print Failure list - each marking period
• Edit grades for teachers when necessary (mainly end of each marking period)
• Coordinating schedule for all counselors
• Linking siblings in Naviance, updating information in Naviance as needed
• Get files to Accuscan for yearly update
• Coordinate/Schedule Conference room meetings/Appointments
• Assist with Bulletin Boards in hallway and in office

FALL

• Request student record of new student
• Enter new data to Realtime
• Contact transportation
• Tour student and family after enrollment
• Help students with schedules (print out if needed)
• Create mandatory list for communication with Military
• Organization/filing of student folders in guidance
• Make copies of college forms to students as needed
  • Transcript Release Forms, Counselor Packet, Letters of Rec Forms, Mid Year forms
• Compile/print letters of recommendations and send any information to colleges
• Assist in organization of virtual college admission visits with Justin
• Help to prepare and execute PSATs with Lauren

WINTER

• Order supplies
• Prepare & mail mid-year grades to colleges based on request
• Enroll Choice students (Feb/Mar)

SPRING

• Senior Events Preparation (each Spring)
  • Organizing and corresponding with scholarship donors
  • Deposit any scholarship contributions
  • Contact all donors
  • Prepare Gold and Silver certificates
  • Prepare vouchers for Scholarships
  • Creating application packages for each student and each scholarship
  • Create digital invitation and form for Senior Award Night
  • Create cards for Senior Decision Day with each student's name and college logo
  • Create and print senior scholarship awards
  • Help to organize and set up Senior Awards Night
• Help with AP Test coordination
• Keep account of AP Payments
• Update Post Graduation in Realtime
• Update Graduation Outcomes list of all seniors
• Mail Final Transcripts before June 30 (ensure graduation date is on transcript)

SUMMER

• Schedule Educere testing dates as needed with counselors
• Working papers
• Coordinate appointments for schedule changes

Note: Must participate in NJ required Criminal History Clearance before beginning employment.