Secretary/Director

East Baton Rouge Parish School System; Baton Rouge (LA); On-site; USD 30,000 - 40,000; Full time

Job summary

The East Baton Rouge Parish School System is looking for a Secretary to manage office duties such as coordinating schedules, answering inquiries, and preparing correspondence. Candidates must have a high school diploma and three years of clerical experience. Proficiency in computer use and effective communication skills are essential for this role.

The work environment is accommodating to individuals with disabilities and emphasizes high standards of professional conduct. This is a vital position supporting the functioning of the division of Human Resources.

Qualifications

• Three years of clerical experience required.
• Ability to understand and interpret instructions.
• Capability to maintain accurate records.

Responsibilities

• Greet visitors and direct them appropriately.
• Answer telephones and respond to inquiries.
• Perform administrative tasks like filing and photocopying.
• Manage databases and maintain office procedures.

Skills

Office coordination

Scheduling meetings

Written communication

Record-keeping

Education

High school diploma or equivalency

Tools

Computer proficiency

Email

Job description

Job Title: Secretary

Reports To: Immediate Supervisor

Prepared By: The Division of Human Resources

Board Approved Date:

Pay Grade Range: SU107

Summary: Secretarial assignments include such duties as office coordination, scheduling meetings, preparing and maintaining office records, reports, and correspondence pertaining to the professional(s)'s and/or management staff's area of responsibility.

Essential Duties and Responsibilities

• Greet visitors and direct them to the appropriate departments or individuals
• Answer telephones and respond to inquiries via telephone or email
• Book meeting rooms, set up conference calls and take messages and minutes during meetings
• Perform administrative tasks, including filing and photocopying
• Write emails, memos and letters
• Implement and/or develop office procedures and record systems
• Manage databases and file systems
• Order and maintain supplies
• Document financial information
• Organize and distribute messages
• Make and confirm travel arrangements
• Prepare and mail outgoing correspondence
• Maintain confidential department files/records
• Perform routine bookkeeping tasks
• Assist with presentations and reports

Other Duties:

Other duties as assigned that are related to the functions of the position.

Essential Functions/Qualifications/Requirements

Education and Experience

Must have a high school diploma or high school equivalency plus three years of clerical experience. Must be able to understand and interpret written and verbal instructions. Must keep accurate, up-to-date written records.

Work Environment Conditions

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Professional Conduct

The Employees are required to maintain a high standard of professional conduct. Breach of said professional conduct includes, but is not limited to, neglect of duty, dishonesty, engagement in acts that are contrary to East Baton Rouge Parish School System policy, unlawful activities, or any other conduct which is seriously prejudicial to the school system.

Technological Abilities

To perform this job successfully, an individual must be proficient in general use of a computer, the use of Email as a form of communication, and other job-specific equipment, software, and/or applications.

Note

New employees coming to EBRPSS/current employees new to a position, must use the Verifent website to verify qualifying years of experience (outside of EBRPSS) aligned to the job description. All new employees to the district/current employees new to a position will receive 0 years of experience aligned to the job description until the verification of previous experience aligned to the job description is received.

Experience verifications must be received in the Office of Human Resources within the first 6 months of employment in order to be eligible for a retroactive payment.

The East Baton Rouge Parish School System and all of its entities (including Career and Technical Education Programs) do not discriminate on the basis of age, race, religion, national origin, disability, or gender in its educational programs and activities (including employment and application for employment), and it is prohibited from discriminating on the basis of gender by Title IX (20 USC 168) and on the basis of disability by Section 504 (42 USC 794). The Title IX Coordinator is Andrew Davis, Director of Risk Management – [e-mail], [phone]. The Section 504 Coordinator is Danielle Staten-Ojo – [e-mail], [phone].