Secretary Confidential

State of Wisconsin; Waupun (WI); On-site; USD 42,000 - 59,000; Full time

Job summary

The State of Wisconsin, Department of Corrections, based at Waupun Correctional Institution in Waupun, WI, seeks a Secretary Confidential to support the Warden and ensure smooth operation of the Warden’s office. The role includes handling public relations, media, and community relations programs, and performing special assignments for the Warden.

This confidential position involves handling sensitive materials, accurate recordkeeping, and coordination with staff, outside agencies, and the

Qualifications

• Performing secretarial duties (screen incoming mail and calls; sort, prioritize, and refer materials to staff; scheduling meetings and travel for executive, etc.)
• Reviewing and preparing responses to inquiries from internal and external stakeholders
• Managing and maintaining daily office communications and administrative tasks
• Dealing with sensitive and/or confidential materials (investigations, employee grievances, performance reviews, etc.)

Responsibilities

• Provide confidential secretarial and administrative support to the Warden.
• Maintain the institution’s public relations, media, and community relation programs.
• Review and prepare correspondence and other materials which have impact on the employer/employee relationship.
• Perform special assignments to and for the Warden.
• Maintain files, records, plans, and procedures.

Skills

Secretarial duties

Confidentiality

Administrative support

Communication

Job description

Introduction

The Department of Corrections (DOC) is focused on public safety through the custody and supervision of those in our care. Corrections employees have the opportunity to positively impact the lives of others through careers in a variety of fields. Using evidence-based approaches, employees implement lasting change with a positive impact for the people of Wisconsin.

The Division of Adult Institutions is recruiting to fill a Secretary Confidential position. This position is based out of Waupun Correctional Institution in Waupun, WI.

Position Summary

This position provides confidential secretarial and administrative support to the Warden and ensures the smooth and efficient operation of the Warden’s office. Responsibilities include maintaining the institution’s public relations, media, and community relation programs; performs special assignments to and for the Warden; and maintains files, records, plans, and procedures. This position reviews and prepares correspondence and other materials which have impact on the employer/employee relationship and is an extremely sensitive position, involving extensive contact with those who live here and their families, staff, outside agencies and the public.

Salary Information

This position is in pay schedule and range 81-05 with a starting pay of $41600 - $59092 per year, plus excellent benefits. Pay will be set in accordance with the Compensation Plan and Wisconsin Administrative Code in effect at the time of hire. A 12-month probationary period is required.

Benefits

In addition to meaningful and rewarding work, we offer a competitive benefits package featuring:

• Substantial leave time including at least 3.5 weeks of vacation/personal time, nine paid holidays, and ample accrued sick time that rolls over each year.
• Insurance: Excellent and affordable health, dental, vision, and life insurance.
• An exceptional pension plan with employer match and lifetime retirement payment
• An optional tax advantaged 457 retirement savings plan
• DOC is a qualifying employer for the Public Service Loan Forgiveness program.
• The Well Wisconsin Program helps participants set health and well-being goals, track progress, stay motivated, and earn incentives.
• Our Employee Assistance Program offers employees and their immediate family a variety of tools, resources, and professional consultation services to support their health, goals, and overall well-being.
• More information about State of Wisconsin benefits.

To help you understand what your benefit package would be worth, please see the Total Rewards Calculator here.

Job Details

Applicants must be legally authorized to work in the United States (i.e. a citizen or national of the U.S., a lawful permanent resident, or an alien authorized to work in the U.S. without DOC sponsorship) at the time of application.

The Department of Corrections will conduct criminal background checks on applicants prior to selection. Upon hire, all new DOC employees are subject to fingerprinting. Any applicant who is offered employment in a position which requires a pre-employment drug screen must pass the screen as a contingency of employment.

NOTE: This position may be eligible to work remotely occasionally, based upon workload and approval from supervisor.

Qualifications

The qualifications listed below will be evaluated in the first step of the selection process and must be clearly described in the letter of qualifications and resume:

Minimally Qualified Applicants Will Have Experience

• Performing secretarial duties (screen incoming mail and calls; sort, prioritize, and refer materials to staff; scheduling meetings and travel for executive, etc.)
• Reviewing and preparing responses to inquiries from internal and external stakeholders
• Managing and maintaining daily office communications and administrative tasks
• Dealing with sensitive and/or confidential materials (investigations, employee grievances, performance reviews, etc.)

Questions can be directed to Phia Vang, Human Resources Specialist at [e-mail].

The State of Wisconsin is an Equal Opportunity and Affir... action employer seeking a diverse and talented workforce. We provide reasonable accommodations to applicants and employees with disabilities.

The State of Wisconsin offers a special program for qualified veterans with a 30% or greater service-connected disability. If you are a qualified veteran, please visit the Veterans Employment page for application instructions to be considered for the Veterans Non-Competitive Appointment program.

Deadline to Apply

Online applications and materials must be submitted by 11:59pm on November 19th, 2026.

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