Secretary - Attendance - Long Term Assignment

Evansville Vanderburgh School Corporation; Evansville (IN); On-site; USD 21,000 - 31,000; Full time

Job summary

Evansville Vanderburgh School Corporation is seeking an Attendance Secretary to support daily school operations at Harrison High School. The role focuses on attendance tracking, front office support, and accurate documentation.

The position runs five days a week, eight hours per day, through May 28, 2027, with a pay rate of $18.91 per hour. Benefits include eligible insurance, sick days, and a personal day for the fall term.

Qualifications

• High school diploma or GED required; office experience preferred.
• Ability to operate personal computers and school software.
• Experience in attendance or front desk duties is a plus.

Responsibilities

• Welcome and assist students, parents, visitors, and staff in a courteous and professional manner.
• Record and update student attendance daily in the information system.
• Communicate attendance policies to families and staff; prepare and send notices.
• Monitor attendance reports, run daily/weekly/monthly summaries, and report discrepancies.
• Oversee check-in/out procedures and sign-in/sign-out processes for students.
• Provide backup clerical support and coordinate with school staff and IT as needed.

Skills

Customer service

Communication

Teamwork

Organization

Education

High school diploma or GED

Tools

AS400

Microsoft 365

Google Workspace

Job description

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Frontline Applicant Tracking - Evansville Vanderburgh School Corporation

Evansville Vanderburgh School Corporation

• Position Type: Secretary and Office Support/ Secretary
• Date Posted: 10/30/2026
• Location: Harrison High School
• Date Available: 11/18/2026

Are you passionate about making a real difference in the world? Do you believe in the power of education to transform lives? If so, we invite you to become part of our school corporation!

Why Choose EVSC?

• Impact Lives Daily: Every day, you'll have the opportunity to inspire, guide, and empower the next generation. Your work will ripple through time, shaping not just individual lives but entire communities.
• Innovate and Grow: We're not just teaching; we're reinventing education for the 21st century. Bring your fresh ideas and watch them come to life in our progressive learning environments.
• Stability Meets Flexibility: Enjoy the security of working in an essential field, coupled with a schedule that respects your work-life balance. Summers off, holidays, and predictable hours allow you to pursue your passions both in and out of the classroom.
• Comprehensive Benefits: Enjoy competitive salaries, excellent health coverage, robust retirement plans, and generous paid time off.
• Supportive Community: Join a team that feels like family. Our collaborative environment fosters lifelong friendships and professional networks.
• Cutting-Edge Resources: Work with state-of-the-art technology and innovative teaching tools that make learning exciting for both educators and students.

Join us in our mission to educate, inspire, and empower. Together, we can build a brighter future; one student at a time. We are Better Together!

Position Details: This position is a long-term assignment through May 28, 2027. It is scheduled 5 days per week at 8 hours per day.

Salary: $18.91/hr. The salary includes compensation for hours worked (holidays are not paid).

Benefits: Insurance: This position is eligible for employee-only medical insurance as well as two sick days and .5 personal day for the fall semester.

SUMMARY: The Attendance Secretary supports daily school operations by maintaining student attendance records, providing front office assistance, and ensuring accurate documentation. This role serves as a point of contact for students, families, staff, and external partners regarding attendance-related matters and provides clerical support to ensure smooth office operations.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Other duties may be assigned.

• Welcome and assist students, parents, visitors, and staff in a courteous and professional manner.
• Answer and direct phone calls; take and relay messages, including parent notifications of student absences and tardiness.
• Record and update student attendance in the student information system on a daily basis.
• Collaborate with teachers to ensure attendance is recorded accurately; Run daily Blank Attendance reports, send email reminders to staff as needed, and clear any unresolved entries weekly.
• Provide information to students, families, and staff regarding attendance policies and procedures.
• Monitor the Safe Arrival Report each day, reviewing uploaded parent documentation related to student absences.
• Compile, prepare, and submit daily, weekly, monthly, and annual attendance reports as required.
• Create attendance-related letters to parents/guardians as well as maintain tracking and date information regarding Precourt letters.
• Collaborate with probation officers and the school's police liaison officer as needed.
• Complete and submit requests to the central office for mass attendance updates prior to school field trips.
• Admit late students and maintain accurate records of tardiness.
• Oversee the Raptor system for visitor and student sign-in; monitor functionality and report technical issues to IT.
• Maintain medical notes submitted to the school nurse regarding student appointments.
• Oversee student check-out/sign-out procedures and document absences due to appointments.
• Prepare, distribute, and file attendance-related records, reports, and correspondence.
• Provide backup clerical support for other office staff as needed.

JOB SPECIFIC SKILLS AND ABILITIES:

• Ability to operate personal computers and related software including AS400, Microsoft and Google systems.
• Ability to develop effective working relationships with students, staff, and the school community.
• Ability to communicate clearly and concisely, both orally and in writing.
• Ability to perform duties with awareness of all related corporation policies and state requirements.

ESSENTIAL SKILLS AND ABILITIES:

• Work collaboratively with EVSC employees, vendors and community partners in a teamwork-driven environment
• Strive to be innovative in continuously improving processes for district-wide success
• Provide excellent service in all forms of communication with a results-oriented customer-driven focus
• Successful in working effectively and efficiently in a high pressure, time-sensitive environment
• Ability to internally motivate, think critically, and initiate strategic improvement
• Exude a positive and dependable work ethic
• Highly organized with attention to detail

SUPERVISORY RESPONSIBILITIES: May occasionally supervise students.

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE: High school diploma or general education degree (GED). Previous office experience preferred.

LANGUAGE SKILLS:

• Ability to read, analyze, and interpret professional journals, technical procedures, textbooks, and government regulations.
• Ability to write reports and general correspondence.
• Ability, both orally and in writing, to present information effectively and respond appropriately to questions and concerns from individuals and groups of educators, administrators, parents, students, and the general public.
• Ability to always communicate using correct grammar.

MATHEMATICAL SKILLS:

• Ability to add and subtract two-digit numbers and to multiply and divide in all units of measure, using whole numbers and common fractions.

REASONING ABILITY:

• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to apply common sense understanding to carry out detailed written and/or oral instructions.

PHYSICAL DEMANDS: While performing the duties of this job, the employee is required to lift and pull or push articles up to 50 pounds. He/she sits most of the time but must walk frequently and, at times, stand. The employee is required to reach with his/her hands and continuously to repeat the same hand, arm, or finger motion many times as in typing. Manual and finger dexterity are essential to the job. He/she is constantly working to meet deadlines with severe time constraints. He/she must see and read fine print such as typed or handwritten materials and have good depth perception (fine muscle control). The employee must, also, be able to hear conversation in a noisy environment and to communicate clearly and concisely through speech.

WORK ENVIRONMENT: The noise level in the work environment is acceptable to this environment. The noise level can vary depending upon the daily activity but will still remain within the acceptable noise level range. He/she is frequently exposed to infection (germs, bacteria, viruses). The employee continuously interacts with the public, staff, and students. The employee must frequently meet multiple demands from several people. The work environment includes inside and outside areas.

QUESTIONS REGARDING THIS OPPORTUNITY? If you have any questions, please e‑mail Katie Johnson at [e-mail]. You will receive a response within 24-48 hours.

Americans with Disabilities Act (ADA)

The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA). The job description is not an exhaustive list of the duties performed for this position and it does not serve to proscribe or restrict the tasks that may be assigned or changed by management.

NONDISCRIMINATION AND EQUAL EMPLOYMENT OPPORTUNITY

It is the policy of the Evansville Vanderburgh School Corporation not to discriminate on the basis of race, color, religion, gender, sexual orientation, veteran status, genetic information, national origin, age, limited English proficiency, or disability in its programs or employment policies as required by the Indiana Civil Rights Law (I.C.22-9- 1), Title IV, and Title VII (Civil Rights Act of 1964), the Equal Pay Act of 1973, Title IX (Educational Amendments), the Genetic Information Non‑Discrimination Act and Section 504 (Rehabilitation Act of 1973).

Need Help?

We're here to help! For questions regarding position qualifications or application procedures, please contact Evansville Vanderburgh School Corporation directly. For technical questions regarding the Applicant Tracking system, please contact the Applicant Tracking help desk using the Request Technical Help link below.