Secretary / Administrative Assistant (4948)

Three Saints Bay; Worcester (MA); On-site; USD 45,000 - 50,000; Full time

Job summary

A leading company in the Federal Government Contractor industry is seeking an Administrative Assistant to support the Tactical Diversion Squad and Diversion Group Supervisors in Worcester, MA. The role encompasses various administrative tasks, from scheduling meetings to managing correspondence and evidence documentation, all while maintaining efficient office operations.

Qualifications

• Minimum of three years of relevant experience.
• Able to obtain a Public Trust clearance.
• Proficiency in Microsoft Office Suite and research tools.

Responsibilities

• Schedule meetings and make travel arrangements.
• Receive and direct visitors and clients.
• Prepare and modify documents including reports and correspondence.

Skills

Communication

Organizational

Interpersonal

Problem Solving

Detail-oriented

Education

Bachelor's degree or equivalent work experience

Tools

Microsoft Office Suite

Research tools

Job description

Ocean Bay, LLC, a subsidiary of Three Saints Bay, LLC and a Federal Government Contractor industry leader, is seeking an Administrative Assistant to join our team in Worcester, MA!

Overview

The Administrative Assistant will perform a wide range of administrative and office support activities for managers of the Tactical Diversion Squad and Diversion Group Supervisors to facilitate the efficient operation of the organization. Responsibilities include scheduling meetings, travel arrangements, correspondence, managing visitors, routing calls, record keeping, and responding to inquiries.

Responsibilities

• Receive and direct visitors and clients.
• Answer and transfer inbound calls.
• Handle requests for information, resolve administrative problems, and inquiries.
• Prepare and modify documents, including correspondence, reports, and emails.
• Manage incoming and outgoing correspondence and packages.
• Maintain office supplies and filing systems.
• Maintain and update databases and physical files.
• Conduct research, develop spreadsheets, reports, and presentations.
• Support investigations and projects with data research and analysis.
• Assist with evidence management and legal document preparation as needed.
• Perform general administrative duties and support facilities and human resources activities.
• Utilize government database systems and Microsoft Office software.
• Provide technical guidance to staff and perform other related duties.

Requirements

• US Citizen and able to obtain a Public Trust clearance.
• Bachelor's degree or equivalent work experience.
• Minimum of three years of relevant experience.
• Strong communication, organizational, and interpersonal skills.
• Proficiency in Microsoft Office Suite and research tools.
• Ability to work independently and as part of a team.
• Detail-oriented with problem-solving skills.

Position located in Worcester, MA. Salary range: $45,000 - $50,000.

Apply online at: https://phg.tbe.taleo.net/phg01/ats/careers/v2/viewRequisition?org=GATEWAYVENT&cws=46&rid=4948

We are an EEO/AA employer and VEVRAA Federal Contractor, committed to diversity and equal opportunity in employment.