SECRETARY (ACCOUNTS PAYABLE)

GEO Corrections & Detentions; Florence (AZ); On-site; USD 36,000 - 56,000; Full time

Benefits offered by this job

Paid Time Off

Paid Holidays

401(k) Matching

Health Insurance

Vision Insurance

Life Insurance

Health Savings Account

Tuition Reimbursement

Employee Discount

Reduced Tuition Rates

Disability Insurance

Employee Assistance Program

401(k)

Pet Insurance

Dental Insurance

Paid Training

Flexible Spending Account

Job summary

GEO Corrections & Detentions seeks an Administrative Assistant I to provide secretarial, administrative and clerical support to relieve line staff and the Facility Director. The role involves handling confidential information and understanding facility procedures.

The position includes monthly billing, timely submittals, and accurate financial recordkeeping in a corrections setting. Strong computer skills and discretion are essential for success.

Qualifications

• High School diploma or equivalent.
• Two years of secretarial experience.
• Certification from a business school or college could substitute for experience.
• Familiar with current office procedures.
• Able to communicate effectively in English, written and verbal.
• Proficient with computers and standard office software.

Responsibilities

• Performs secretarial, administrative and clerical duties to assist and relieve line staff and Facility Director.
• Updates and submits monthly billing and maintains billing files.
• Prepares financial transactions including receiving and disbursing funds and balancing ledgers.
• Maintains inmate/pay records and time cards in accordance with contract requirements.
• Ensures confidentiality of information and documents.
• Communicates with staff at all levels to promote teamwork and efficiency.
• Performs other duties as assigned to ensure smooth office operations.

Skills

Secretarial experience

Office procedures

English communication

Time management

Confidentiality handling

Education

High School diploma or equivalent

Business school/college certification

Tools

Computers

Office software

Job description

Benefits Information

Full-time employees will enjoy a competitive benefits package with options for you and your family including:

• * Paid Time Off
• * Paid Holidays
• * 401(k) Matching
• * Health Insurance
• * Vision Insurance
• * Life Insurance
• * Health Savings Account
• * Tuition Reimbursement
• * Employee Discount
• * Reduced Tuition Rates
• * Disability Insurance
• * Employee Assistance Program
• * 401(k)
• * Pet Insurance
• * Dental Insurance
• * Paid Training
• * Flexible Spending Account

The compensation and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, with or without notice, subject to applicable law.

Equal Opportunity Employer

Overview

Are you looking for a career you can feel good about? We hire only those that strive to do their best. By joining our family, you'll receive the honor and recognition that comes with working for the industry's global leader in evidenced based rehabilitation.

Who We Are:

GEO provides complementary, turnkey solutions for numerous government partners worldwide across a spectrum of diversified correctional and community reentry services. From the development of state-of-the-art facilities and the provision of management services and evidence-based rehabilitation to the post-release reintegration and supervision of individuals in the community, GEO offers fully diversified, cost-effective services that deliver enhanced quality and improved outcomes.

Why Work for GEO:

• We believe that work is more than a place you go to every day. It is about being inspired and motivated to achieve extraordinary things.
• Employee benefits play an important role in making The GEO Group a great place to work. At GEO, we believe in the three pillars of employee wellbeing: physical, emotional, and financial. With comprehensive benefits and competitive wages, we trust that you will find all the resources you need here to be successful.

Responsibilities

Job Summary:

This position performs secretarial, administrative and clerical duties to assist and relieve line staff and Facility Director of clerical details. Assignments generally involve work of a confidential nature and require a general knowledge of the practices and procedures of the function.

Primary Duties and Responsibilities

• May perform all duties of Administrative Assistant I (see associated job description).
• Updates and submits monthly billing ensuring accurate timely submittal in accordance with contractual requirements. Updates and maintains current billing files.
• Prepares financial transactions which include receiving and disbursing funds, posting ledgers and balancing system. Balances fund weekly to ensure that funds are being appropriately handled.
• Controls and distributes indigent stamps to those residents who qualify so that program is not abused.
• Posts in own handwriting and audit inmate time on time cards from weekly time sheets from supervisors. Completes time cards for all paroling inmates, transferring inmates to higher custody and transferring for medical purposes so that inmate pay is calculated in a timely manner.
• Posts in own handwriting inmate pay to inmate ledger cards. Manually writes all checks to close out trust fund for parolees and transferring inmates. Enters inmate pay in computer by typing on the keyboard, obtain approvals, and send to appropriate departments so that inmate records are accurate, current and in compliance with the contract.
• Updates inmate roster on computer, documenting all inmate movement, new arrivals placements, and departures so that an accurate accounting of inmates is maintained and contract requirements are met.
• Collects and mails all client signature sheets and probation reports verifying that each sheet and report is accurate and submitted in accordance with contractual requirements.
• Submits reports to the State for verification and send to the corporate office within time limits established so that reimbursement can be made in a timely manner.
• Complies with work rules and policies as explained in the company Employee Handbook, and the Facility Policies and Procedures Manual; and respond positively to directives from managers and supervisors in a cooperative spirit to ensure conformance to standards.
• Adheres to attendance policy; work overtime as required, to ensure adequate coverage of the program and to ensure the safety and security of the residents.
• Complies with safety rules; take appropriate corrective action to ensure work is performed in a safe manner and without injury to self or others.
• May prepare correspondence and perform other clerical duties as assigned to insure the office runs smoothly.
• Maintains confidentiality obtained through job duties regarding residents, employees, vendors, outside agencies, etc., so that sensitive information is only given on a "need to know" basis.
• Participates in staff meeting by sharing observations and recommendations regarding the facility, residents and staff relations to identify and solve problems and function as a unified team. Records the minutes, type them, and distribute to appropriate persons.
• Communicates effectively with all levels of staff in a manner that promotes a team spirit and a sense of cooperation.
• Performs other duties as assigned.

Qualifications

Minimum Requirements

• High School diploma (or equivalent).
• Two (2) years of secretarial experience, preferably where administrative support has been given.
• Certification from a business school or college education could be substituted for the experience.
• Familiar with current office procedures. Knowledge of the fundamentals of office organization.
• Able to handle a variety of simple to moderately complex tasks, while keeping work flowing in an orderly manner. Express thoughts logically, in English, in both written and verbal form, using correct grammar; work independently and write reports; converse with visitors and telephone callers in such a way as to portray the professional atmosphere of the company; effectively interact with residents and staff.
• Ability to use computers and the typical software used by the facility.

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