Secretary (35 hrs./wk., 200 days)

Washoe County School District; Reno (NV); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Health insurance

Sick leave

Holiday pay

Vacation pay

PERS retirement

Job summary

The Washoe County School District is seeking an experienced Secretary to support office operations at Herz Middle School. The role involves filing, scheduling, mail handling, and maintaining electronic records to ensure efficient daily functions.

Responsibilities include greeting visitors, coordinating appointments, preparing routine correspondence, and basic payroll and records tasks in a busy school setting. Strong communication and discretion are required.

Qualifications

• Equivalent to education and experience that could provide the required knowledge and skills.
• High school diploma and 3 years of records keeping/secretarial experience.
• Ability to interact with students, parents, employees and the public.

Responsibilities

• Assist in development of office policies and procedures.
• Greet visitors and screen callers.
• Maintain calendars and schedule appointments.
• Process mail and maintain electronic files.
• Prepare transcripts and payrolls.

Skills

Customer service

Attention to detail

Communication

Problem solving

Prioritization

Confidentiality

Education

High school diploma

Tools

Office software

Job description

Summary Description

Under general supervision, performs a wide variety of clerical work in maintaining the daily, periodic and recurrent functions of an office. A Secretary may prepare purchase orders and correspondence; maintain electronic files and reports; may process the mail; may serve as primary contact in working with students, teachers, the public, and District personnel; performs basic statistical tabulations; and may be responsible for assisting with bookkeeping, financial record keeping, student attendance accounting and registration. Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the office and/or department.

SECRETARY

Summary Description

Under general supervision, performs a wide variety of clerical work in maintaining the daily, periodic and recurrent functions of an office. A Secretary may prepare purchase orders and correspondence; maintain electronic files and reports; may process the mail; may serve as primary contact in working with students, teachers, the public, and District personnel; performs basic statistical tabulations; and may be responsible for assisting with bookkeeping, financial record keeping, student attendance accounting and registration. Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the office and/or department.

Exemplary Duties/Responsibilities

Assists in the development of office policies and procedures; interprets rules and regulations for students, parents, employees and the general public; trains personnel in the performance of office duties and procedures; may make recommendations to appropriate administrators concerning school or departmental procedures and clerical personnel matters; tabulates statistical data and verifies information; greets visitors; screens callers; answers questions concerning school or district procedures or directs the public to the appropriate individual; sorts and distributes mail; arranges appointments; prepares and distributes or maintains all related entry and exit forms; maintains records of department personnel, their locations and telephone numbers and records and relays messages; maintains calendars, schedules appointments, meetings, and conferences; may issue transcripts; prepares and maintains forms, reports, files, or other documents and examines them for accuracy and completeness and resolves errors and omissions; composes non-technical correspondence and prepares letters, forms and reports from plain or rough copy, or established format; and payrolls; maintains financial and statistical records; may engage in cash transactions in accordance with prescribed procedures; and receives requests for records, such as transcripts, and fulfills those requests in a timely manner.

Additionally, When Assigned To a School

May review all incoming variance information from inside and outside of the District, and verifies that information is accurate and complete; records variances; and prints reports; directs telephone calls regarding variance zones; maintains student variance information data base and prints reports of all variances; develops annual variance summary report. May respond to subpoenas authorizing release of student information; describes Privacy Act Law to individuals requesting information and verifies that records are being released to authorized individuals.

EMPLOYMENT STANDARDS

Education/Experience: Any combination equivalent to education and experience that could likely provide the required knowledge and skills is qualifying. A typical way to obtain the knowledge and experience would be:

• Equivalent to a high school diploma;
• Three (3) years of recent records keeping and responsible secretarial experience.

Knowledge of: Operating standard office equipment including pertinent software applications; preparing and maintaining accurate records; analyzing; and problem solving; good grammar, spelling and vocabulary; the ability to perform simple mathematical computations; basic bookkeeping and financial record keeping; understanding of District and school rules, regulations, policies and operating procedures.

Skill at: Working with a minimum of direction; providing good and responsive customer service; establishing and maintaining effective working relationships; communicating with diverse groups; displaying tact and courtesy; maintaining confidentiality; setting priorities; being attentive to detail; adapting to changing priorities; and working with frequent interruptions.

THIS JOB SPECIFICATION SHOULD NOT BE CONSTRUED TO IMPLY THAT THESE REQUIREMENTS ARE THE EXCLUSIVE STANDARDS OF THE POSITION. INCUMBENTS MAY BE REQUIRED TO FOLLOW ANY OTHER INSTRUCTIONS, AND TO PERFORM ANY OTHER RELATED DUTIES AS MAY BE REQUIRED BY THEIR SUPERVISOR.

The Washoe County School District is committed to providing a safe and respectful learning and working environment for all students, staff, and visitors. The District prohibits bullying, cyber-bullying, harassment, sexual harassment, and/or discrimination based on an individual's actual or perceived race, color, religion, sex (including pregnancy), national origin, age, sexual orientation, gender identity or expression, genetic information, veterans or military status, marital status, disability or the presence of any sensory, physical or mental handicap in any of its educational programs/activities and employment, or in any program or activity conducted or funded by the U.S. Department of Agriculture. The District prohibits discrimination against any youth group listed in Title 36, as a patriotic society, (i.e. Boy Scouts of America) from access to public school facilities use.

Site(s) Herz Middle School

Internal Job Number 2026-27-E265361

Salary

Grade 19

Sch A: $18.20 (entry step)

Sch B: $21.94 (entry step)

Salaries are subject to adjustment and may increase and decrease each fiscal year. New employees hired by Washoe County School District are normally placed on the entry step of the grade of the position. View the salary schedules here.

Range/Grade 19

Additional Job Information

• No waiting period on Medical, Dental, Vision and Life InsuranceEmployees may select an insurance plan wherein WCSD contributes 100% of insurance premiums.
• Sick Leave, Holiday Pay and Vacation Pay
• Public Employees Retirement System (PERS). Contribution options will be explained in detail during the New Employee Orientation.
• Salary Increases
• Longevity Bonuses
• Guidance Resources
• And More - Visit our Benefits page for more information.
• Please be advised health insurance premiums are paid by employees at a prorated percent for those working less than full time.

New employees will be fingerprinted upon hire and will have $58.50 deducted from their first paycheck to help defray the cost of fingerprinting. Fingerprint fees are subject to change. Your job offer is conditional until a report is returned from the FBI and Nevada Department of Public Safety that meets the standards of WCSD for employment purposes.

Any applicant who would like to request a reasonable accommodation in any step of the selection process should contact Human Resources at [phone].