Secretary 2

State of Connecticut - DOC Bridgeport Correctional Cntr; Bridgeport (CT); Sur place; USD 48 000 - 64 000; Plein temps

Résumé du poste

The State of Connecticut, Department of Correction seeks a detail-oriented Secretary 2 for the Bridgeport Correctional Center. You will provide advanced administrative and clerical support to facility leadership and units, manage confidential files, and coordinate communications with staff, external agencies, and the public.

Exceptional organizational skills, discretion, and proficiency with office software are essential to succeed in this role and maintain efficient operation of the center.

Qualifications

• Three (3) years of experience above the routine clerk level in office support or secretarial work.
• One (1) year of the General Experience must have been as a Secretary 1 or its equivalent.
• College training in secretarial sciences may substitute for experience (15 semester hours = 1/2 year) up to 2 years.

Responsabilités

• Provide advanced administrative and clerical support to facility leadership and operational units.
• Manage scheduling, correspondence, and confidential filing systems.
• Screen inquiries, coordinate communication between staff, external agencies, and the public.
• Arrange meetings and prepare minutes and briefing materials.

Connaissances

Office administration

Calendar management

Interpersonal skills

Communications

Discretion

Formation

Secretarial sciences college training

Outils

Microsoft Excel

Microsoft PowerPoint

Microsoft Word/Office Suite

Description du poste

Introduction

The State of Connecticut, Department of Correction (DOC),�is seeking an organized and proactive professional to join their administrative team as a�Secretary 2�at the Bridgeport Correctional Center.�This opportunity is available exclusively to current employees of the CT Department of Correction. If you are a current DOC employee ready for a promotional advancement, a strategic role change, or a facility transfer, we encourage you to apply.

Position Highlights

• Eligibility: Open ONLY to current State of CT, Department of Correction employees.
• Location: Bridgeport Correctional Center (Bridgeport, CT).
• The schedule for this position is first shift, 7:00 AM - 3:30 PM.
• Core Function: Providing advanced administrative, secretarial, and clerical support to facility leadership and operational units.

Position Overview

In this role, you will serve as a key administrative anchor for the facility. You will leverage your existing knowledge of DOC protocols to independently process complex clerical tasks, manage scheduling and correspondence, maintain highly confidential filing systems, and screen incoming inquiries. This position requires strong organizational skills, absolute discretion, and the ability to seamlessly coordinate communication between facility staff, external agencies, and the public.

Purpose of Job Class (Nature of Work)

In a state agency this class is accountable for independently performing a full range of secretarial support functions requiring an understanding of organizational policies and procedures.

Examples of Duties

• TYPING: Using computers, tablets, and other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.; Proofreads for content; Edits using knowledge of grammar, punctuation and spelling.
• FILING: Designs office filing systems; Organizes and maintains files (including confidential files); Maintains, updates and reviews reference materials and manuals.
• CORRESPONDENCE: Composes complex letters and/or memoranda, etc. (e.g., explaining department�practices/policies) for own or supervisor's signature.
• REPORT WRITING: Compiles information from a variety of sources and prepares narrative or statistical�reports, exercising judgment in the selection of items to be included.
• INTERPERSONAL: Greeters and directs visitors; Answers phones and screens incoming calls; Provides advice to callers regarding policy and procedures (e.g., citing a regulation to�solve a specific problem); Coordinates with others both within and outside of the organization on a variety of non-routine matters.
• PROCESSING: Screens letters, memos, reports and other materials to determine action required; May make recommendations to the supervisor.
• SECRETARY: Arranges and coordinates meetings (including space and equipment); Researches, assembles and coordinates meeting materials (e.g., charts, graphs,�reports); Writes minutes of meetings, lectures, conferences, etc. from rough draft; Takes notes and/or meeting�minutes; Prepares expense accounts; Makes travel arrangements.
• OFFICE MANAGEMENT: Maintains an inventory of supplies and equipment; Orders supplies when necessary; Completes, processes and maintains paperwork for purchasing (e.g., orders,�requisitions, invoices, etc.); Maintains time and attendance records; Assists in preparing and monitoring the office budget (e.g., compiles figures, reviews�statistical reports, verifies expense items); Designs and initiates new forms and procedures to facilitate workflow; Performs related duties as required.

Knowledge, Skill and Ability

Considerable knowledge of office systems and procedures; proper grammar, punctuation and spelling.

Knowledge of business communications; department's/unit's policies and procedures; business math.

Skills; interpersonal skills; oral and written communication skills.

Ability to schedule and prioritize office workflow; operate office equipment which includes computers, tablets, and other electronic equipment; operate office suite software; take notes (shorthand, speedwriting or other method acceptable to the supervisor).

Minimum Qualifications - General Experience

Three (3) years of experience above the routine clerk level in office support or secretarial work.

Minimum Qualifications - Special Experience

One (1) year of the General Experience must have been as a Secretary 1 or its equivalent.

Minimum Qualifications - Substitutions Allowed

College training in the secretarial sciences may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.

Preferred Qualifications

• Experience managing day-to-day administrative functions for a busy office or unit.
• Experience managing complex digital calendars, coordinating multi-party schedules, and compiling necessary briefing materials or documentation.
• Experience serving as a primary point of contact for senior leadership, drafting formal correspondence, and routing complex inquiries from external agencies or the public.
• Experience utilizing Microsoft Excel to build spreadsheets to compile and format operational data and maintain administrative logs.
• Experience utilizing Microsoft PowerPoint to translate data into visual reports, create meeting decks/briefings, and map out organizational charts.
• Experience handling sensitive personnel records, security data, or legally protected information with high discretion in a collaborative environment.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.