Secretary

City of Pharr; Pharr (TX); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical, Dental, and Vision coverage

Paid Time Off

Job summary

The City of Pharr is seeking a dedicated Secretary to support its public-sector operations and keep the department running smoothly for residents.

You’ll handle clerical tasks, draft and proof correspondence, organize agendas and records, and coordinate office workflows with discretion.

Ideal candidates bring knowledge of municipal procedures, strong communication, and a commitment to confidentiality and accuracy in a busy office.

Qualifications

• Understanding of basic public agency functions, including boards and commissioners.
• Knowledge of office procedures, equipment, and computer applications.
• Familiarity with basic budget preparation/ administration principles; maintain confidentiality.

Responsibilities

• Provide advanced clerical and secretarial support for assigned programs and department operations
• Prepare, format, edit, and process documents such as correspondence, agenda items, reports, agreements, ordinances, and resolutions
• Maintain organized records and filing systems; manage office workflows with accuracy and discretion
• Use office technology (word processing, spreadsheets, databases) to support reporting and administrative needs

Skills

Public agency basics

Office procedures & devices

Budget basics

Phone etiquette & confidentiality

Tools

MS Office Suite

Job description

Your Next Step

As a Secretary for the City of Pharr, you’ll build a strong foundation in public-sector administration while helping a department run smoothly and serve residents with professionalism.

Key responsibilities include:

• Provide advanced clerical and secretarial support for assigned programs and department operations
• Prepare, format, edit, and process documents such as correspondence, agenda items, reports, agreements, ordinances, and resolutions
• Maintain organized records and filing systems; manage office workflows with accuracy and discretion
• Use office technology (word processing, spreadsheets, databases) to support reporting and administrative needs

Required knowledge and skills:

• Understanding of basic public agency functions, including boards and commissioners
• Knowledge of office procedures, equipment, and computer applications
• Familiarity with basic budget preparation/administration principles
• Strong phone etiquette, sound judgment, and ability to handle sensitive, confidential matters with minimal supervision

A Day in Motion

You start by prioritizing requests and organizing the day’s workload, shifting smoothly as new needs come in. You’ll respond to calls and inquiries with polished etiquette, track details, and follow up to keep issues moving toward resolution. Throughout the day, you’ll refine drafts, proofread updates, and ensure materials are accurate and presentation-ready. You’ll keep records current, maintain orderly files, and protect confidential information. When operational or administrative problems surface, you’ll help investigate the facts, coordinate next steps, and keep communication clear—so the office stays steady, responsive, and organized.

Support That Matters

• Medical, Dental, and Vision coverage to help you take care of yourself and your family.
• Paid Time Off so you can recharge and return with focus.