Seasonal Warehouse Clerk

State of Indiana; Indianapolis (IN); On-site; USD 18,000 - 23,000; Part time

Job summary

State of Indiana's Adjutant General's Office is hiring for a Warehouse Specialist at Stout Field. The role covers identifying, receiving, issuing and accounting for supplies, materials, and tools used by the Facilities Maintenance Section.

The position is seasonal (180 days) with a competitive hourly wage. Ideal candidates have warehousing and administrative experience, with proficiency in PeopleSoft AM, Excel, Access, and QuickBooks, and a valid Indiana driver’s license.

Qualifications

• Five years of full-time warehousing experience plus two years in administrative, procurement, managerial, or supervisory roles.
• Experience inputting data into PeopleSoft AM module.
• Proficiency with Excel and Access programs.
• Experience with QuickBooks and familiarity with vendor catalogs and manuals.
• Knowledge of inventory accountability and requisition/purchasing processes.

Responsibilities

• Assist Warehouse Manager in preparing requisitions; order, deliver, unload, and issue materials and tools.
• Advise on pick-up, procurement actions, and account status of the Warehouse.
• Maintain vendor catalogs, repair manuals, and technical bulletins.
• Manage inventory of parts and equipment; suggest requisitions.
• Maintain tools/equipment, perform basic repairs, and report damaged items.
• Keep warehouse safe and clean; ensure SDS compliance.
• Investigate manuals for parts; repair or replace as needed.
• Supervise stock issue, service, and disposal; back-up for distribution.
• Perform daily invoicing for supply transactions using QuickBooks.
• Assist in building safety training for agency staff and equipment use.
• Support building and equipment maintenance; perform related duties.

Skills

Warehousing experience

Administrative/Procurement experience

Supervisory experience

Tools

PeopleSoft AM module

Excel

Access

QuickBooks

Job description

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Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About The Adjutant General's Office :

The Adjutant General’s Office (AGO) provides a dynamic workplace while serving the Indiana National Guard at its various facilities throughout the state. AGO’s programs and projects offer exciting opportunities for professionals in many fields - from maintenance repair to cadre to civil engineers - looking to begin or advance their careers. AGO offers a competitive compensation and benefits package, as well as an outstanding work/life balance. AGO offers agency specific benefits, such as an opportunity to work an alternative work schedule, a spot bonus program to reward hardworking employees, and a chance to work with military and federal partners.

Role Overview :

They will work in the Warehouse of the Facilities Maintenance Office at Stout Field and will be responsible for identifying, requesting, receiving, issuing, and accounting for all supplies, materials, tools, and equipment used by the Facilities Maintenance Section.

Salary Statement:

The salary for this position traditionally starts at $13 to $17 an hour but may be commensurate with education and work experience.

A Day in the Life:

The essential functions of this roles as follows:

• Assist Warehouse Manager in the preparation of all warehouse requisitions; Orders, picks-up and delivers, unloads shipments received, and issues material, parts, equipment, construction supplies, Freon, and tools needed for job orders ensuring accuracy of the order(s) received and issued
• Advises the Warehouse Manager of the of all pick-up/procurement actions the status of all accounts of the Warehouse
• Maintains library of Vendor Catalogs, Repair & Parts Manuals, and Technical Manuals and bulletins
• Responsible for maintenance of supply parts and material inventory; makes recommendations for requisitions for supplies, equipment, and tools
• Ensures that tools and equipment are maintained in good condition by performing visual and operating checks, taking measurements with such devices as calipers, and receiving reports from users on the nature and extent of damage to tools and equipment. May make minor repairs to tools and equipment, determine when damaged and inoperative items are too costly to repair, and report damaged or worn-out equipment to superiors. Maintains hand receipts and records of tools
• Maintains a safe and clean warehouse environment including utilizing materials and supplies in accordance with Material Safety Data Sheets
• Assess equipment that is in need of service and determines best course of action; Researches owner’s manuals, parts/repair manuals, technical manuals and vendor catalogs for specific parts as needed acquiring numbers and costs
• Inspects the state mowing equipment and makes repairs and adjustments; performs minor maintenance and repair of other equipment
• Manages the approved issue, service and disposal of warehouse stock and equipment
• Performs daily invoicing for all supply transactions using Quickbooks program
• Ensure safety data sheets (SDS) are maintained in accordance with OSHA regulations on all hazardous substances and chemicals
• Develop training programs for agency staff to improve operational efficiencies and effectiveness including safety procedures for proper use of equipment
• Serves as back-up for distribution of materials and supplies during influx of demand and in times of absence of the Warehouse Manager
• Assists in the maintenance of buildings and equipment
• Performs related duties as assigned

What You'll Need for Success:

• Five (5) years full time experience in a warehousing operation plus two (2) years full time administrative, procurement, managerial or supervisory experience
• Two (2) years experience inputting into PeopleSoft AM module
• Two (2) years experience with Excel and Access programs
• One (1) year experience with Quickbooks
• Experience as E-Pro Requestor or Receiver
• Working knowledge of Military Department of Indiana and of personnel policies; rules and procedures
• Ability to maintain records and prepare a variety of reports
• Knowledge of and ability to use personal computer for automated inventory control system, automated forms, completion of various reports, communication with vendors, etc.
• Knowledge of methods of requisition, purchasing, shipping, receiving, storing, distributing, preventative maintenance and issuing materials, supplies and equipment; accepted procedures of material inventory accountability
• Ability to research a variety of technical manuals to determine specific parts and materials required
• Ability to maintain and repair various mowing equipment
• Ability to use a variety of hand and power tool
• Ability to operate heavy equipment such as forklifts (4000 and 6000 pounds), wide variety of floor maintenance equipment, mowing equipment
• Ability to operate a pickup truck or van while towing a trailer to make deliveries of equipment to armories or vendors
• Must have and maintain a valid Indiana driver’s license
• Able to perform essential functions with or without reasonable accommodation.

Supervisory Responsibilities/Direct Reports:

This role may be utilized in a supervisory capacity based on agency needs.

Benefits of Employment with the State of Indiana:

This seasonal position does not offer benefits and is limited to 180 working days in an eleven (11) month continuous period.

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at [e-mail] .