Seasonal Office Support Specialist I

Commonwealth of Massachusetts; Worcester (MA); Hybrid; USD 57,000 - 80,000; Full time

Job summary

The Commonwealth of Massachusetts seeks a Seasonal Office Support Specialist I to provide front-line reception and administrative support at the Worcester regional office, handling inquiries, greeting visitors, and assisting with document preparation and communications to keep operations running smoothly.

You will support PIU and ASU units, manage phone calls, enter data for reports, and draft memoranda while assisting with mail, supplies and equipment.

Qualifications

• Two years of full-time or equivalent part-time administrative experience or substitutions as described in the job posting.
• Educational substitutions allowed for a maximum of two years of experience.

Responsibilities

• Answer and route phone inquiries; greet visitors including claimants, employers, insurers, vendors, IT professionals, attorneys.
• Manage daily metrics for in-office proceedings and data entry.
• Coordinate office resources and materials for hearings, conferences and rehabilitation sessions.
• Draft correspondence, memoranda, and reports as directed.
• Perform general administrative duties as required.

Skills

Administrative experience

Customer service

Communication skills

Reception duties

Education

Associate degree in business administration or public administration

Associate degree in other major

Job description

An Official website of the Commonwealth of Massachusetts

Job Description

Seasonal Office Support Specialist I (260004F7)

Seasonal Office Support Specialist I - ( 260004F7 )

Description

The Seasonal Office Support Specialist I provides front-line support for the Department of Industrial Accidents (DIA) by managing public inquiries, assisting visitors, and performing a wide range of administrative tasks at the main reception desk. The position serves as one of the primary points of contact for the Public Information Unit (PIU) ensuring that constituents receive accurate information regarding the Workers’ Compensation processes, dispute resolution procedures, and agency operations. This role also supports the Administrative Services Unit (ASU) by coordinating document preparation, mail and supply management, and the distribution of official communications.

Duties include but are not limited to:

Promptly answer phone calls; greet and assist claimants, employers, insurance, vendors, IT professionals, attorneys, and other visitors by answering general questions, providing requests for assistance, making referrals to vocational rehabilitation, conciliation, etc.

Manage daily/monthly metrics including phone calls and visitors entering for in-office proceedings. Enter data to maintain accurate reports for administration.

Work under the direction of the manager to ensure all office and virtual proceedings operate efficiently. Confirm office and virtual resources such as electronic equipment, multi-function machines, mailing machines, office supplies, virtual proceeding equipment and resources, and network equipment are readily available for judges’ hearings and conferences, conciliations, and rehabilitation counseling sessions.

Provide technical assistance as needed to resolve problems with office equipment that is available for public use.

Assist internal and external users of DMS system, including the use of the office kiosk.

Compose and draft correspondence, memoranda, and reports as directed.

Perform other administrative duties as required.

*This is a Seasonal position with an expected duration of five months from date of hire. The duration of employment is based on available funding and/or DIA workload.

The incumbent will be assigned to the Worcester Regional Office. This is an in-office position with hybrid opportunity.

Qualifications

First consideration will be given to those applicants that apply within the first 14 days.

Office Support Specialist I:

• Applicants must have at least (A) two years of full-time, or equivalent part-time, experience in administrative work experience or (B) any equivalent combination of the required experience and the substitutions below:
• I. An Associate's or higher degree with a major in business administration, business management or public administration may be substituted for the required experience.
• II. An Associate's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.
• Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.
• Educational substitutions will only be permitted for a maximum of two years of the required experience.

Comprehensive Benefits

When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.

Want the specifics? Explore our Employee Benefits and Rewards!

An Equal Opportunity / Affine…

The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC)may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.

Primary Location

United States-Massachusetts-100 Front Street - Worcester

Job

Administrative Services

Agency

Department of Workforce Development

Schedule

Full-time

Shift

Day

Job Posting

Jul 8, 2026, 5:21:53 PM

Number of Openings

1

Salary

56,730.70 - 79,982.50 Yearly

If you have Diversity, Affinite… Contact: Diversity Officer / ADA Coordinator : Karen Haynes-Clifton - 6176265138

Confidential : No

Potentially Eligible for a Hybrid Work Schedule : Yes