Seasonal Feed Mill Administrative Assistant

Keystone Cooperative, Inc.; Michigan; On-site; USD 22,000 - 33,000; Part time

Job summary

Keystone Cooperative, Inc. in Hamilton, MI is seeking a part-time Seasonal Feed Mill Administrative Assistant to support daily operations and customer service across channels.

You will handle accounts receivable, invoice feed orders, process payments, and assist with inventory records while collaborating with site teams. This role requires strong communication, high attention to detail, and the ability to work independently as well as with a team.

Qualifications

• High School diploma or equivalent; 1–2 years related experience.
• Experience with accounts receivable and invoicing.
• Strong organizational and detail-oriented abilities.
• Ability to work independently and with a team.

Responsibilities

• Support daily operations and customer service across channels (phone, walk-ins, email).
• Oversee accounts receivable operations with accuracy.
• Invoice feed orders and process payments.
• Prepare pellet and monthly reports for customers.
• Maintain inventory records and assist with regulatory inspections.

Skills

Verbal communication

Written communication

Organizational skills

Attention to detail

Multitasking

Analytical skills

Customer service

Teamwork

Education

High School diploma and 1-2 years related experience

Tools

Microsoft Office Suite

Keystone software

Job description

## Seasonal Feed Mill Administrative AssistantApply: Hamilton, MI: Part time: Posted Today: JR103614**Job Description****Position Overview**: Support daily operations and customer service efforts, including accounts receivable, inventory management, and effective collaboration with internal teams and external customers.**Duties and Responsibilities**: Include but are not limited to* Deliver exceptional customer service across multiple channels, including telephone, walk-ins, email, scanning, and mailed correspondence* Communicate vital information professionally with managers, customers, and site supervisors* Oversee key accounts receivable operations. Demonstrate precision in accounting practices, detail oriented, well-organized, and consistently accurate. Proficient in calculating financial and mathematical figures with accuracy.* Invoice feed orders in Keystone Cooperative software, process payments to feed customers and freight haulers* Process pellet reports and monthly reports to feed customers* Foster a positive and professional work environment through reliable attendance, strong operations knowledge, and supportive teamwork* Provide full administrative support for facility operations, equipment, inventory records, and regulatory inspections* Execute duties independently and in full compliance with safety protocols and environmental stewardship regulations* Assist with other duties as required.**Skills and Qualifications**:* Strong verbal, and written, communication skills* Utilize Microsoft Office Suite daily, alongside Keystone Cooperative software and various feed mill specific systems.* Highly organized and detail-oriented, with a proven ability to deliver accurate, error-free work within strict deadlines* Ability to perform multiple tasks simultaneously* Strong analytical skills* Demonstrated ability to work independently and collaboratively, making sound decisions while contributing effectively to team goals**Education and Experience**:* High School diploma and one to two years related experience and/or training; or equivalent combination of education and experience.