Seasonal F&B Admin & Operations Specialist

Powdr-Copper Mountain, LLC; Colorado; On-site; USD 30,000 - 33,000; Full time

Benefits offered by this job

Seasonal position

Season pass for employees/dependents

Discount programs at resort services

Job summary

Powdr-Copper Mountain, LLC is seeking a detail-oriented Administrative Services professional to operate the Business Center in Copper Mountain, CO. You will oversee daily operations, coordinate printing, scanning, binding, and support print production for resort departments and events.

Responsibilities include vendor invoicing, invoice processing, inventory management in YellowDog, and maintaining organized records with Microsoft Office.

Qualifications

• Knowledge of computers and basic office software required.
• Proficiency with Microsoft Word, Excel, Publisher and PowerPoint.

Responsibilities

• Oversee the daily operations of the Business Center, ensuring it is organized, professional, and running efficiently.
• Coordinate printing, copying, scanning, binding, and other document production services.
• Coordinate and complete print production projects for resort departments, meetings, events, and operational needs.
• Maintain office equipment, technology, and supplies, including monitoring inventory and coordinating service, maintenance, and repair requests as needed.
• Assist customers and team members with business center requests and special projects.
• Support the maintenance and operation of Business Center equipment to ensure efficient service delivery.
• Assist with other business center functions as assigned.
• Perform a variety of general administrative duties to support daily business operations.
• Provide administrative support to the Food & Beverage department, management, and other departments as needed.
• Maintain organized electronic and physical files, records, and documentation, ensuring accurate record retention and organization.
• Assist with entering and maintaining accurate vendor billing and invoice information in the YellowDog inventory management system.
• Process vendor invoices and billing information accurately and in a timely manner.
• Assist with invoice processing, expense tracking, and account reconciliation, in a timely manner, and purchase order tracking.
• Communicate with vendors regarding invoices, billing questions, and payment status.
• Support the maintenance and updating of point-of-sale (POS) systems, including menu changes, pricing updates, item creation, and troubleshooting assistance.
• Assist with data entry, reporting, spreadsheet management, and maintaining organized business records utilizing Microsoft Office applications.
• Provide support for department communications, including email correspondence, document preparation, and distribution of materials.
• Assist managers with administrative projects and operational reporting.
• Maintain confidentiality of financial, employee, vendor, and business information.

Skills

Computer skills

MS Office

Tools

YellowDog inventory management system

POS system updates

Job description

Powdr-Copper Mountain, LLC is seeking a detail-oriented Administrative Services professional to operate the Business Center in Copper Mountain, CO. You will oversee daily operations, coordinate printing, scanning, binding, and support print production for resort departments and events.

Responsibilities include vendor invoicing, invoice processing, inventory management in YellowDog, and maintaining organized records with Microsoft Office.