Winter 26/27: F&B Administrative Services

Powdr-Copper Mountain, LLC; Colorado; On-site; USD 30,000 - 33,000; Full time

Benefits offered by this job

Seasonal position

Season pass for employees/dependents

Discount programs at resort services

Job summary

Powdr-Copper Mountain, LLC is seeking a detail-oriented Administrative Services professional to operate the Business Center in Copper Mountain, CO. You will oversee daily operations, coordinate printing, scanning, binding, and support print production for resort departments and events.

Responsibilities include vendor invoicing, invoice processing, inventory management in YellowDog, and maintaining organized records with Microsoft Office.

Qualifications

• Knowledge of computers and basic office software required.
• Proficiency with Microsoft Word, Excel, Publisher and PowerPoint.

Responsibilities

• Oversee the daily operations of the Business Center, ensuring it is organized, professional, and running efficiently.
• Coordinate printing, copying, scanning, binding, and other document production services.
• Coordinate and complete print production projects for resort departments, meetings, events, and operational needs.
• Maintain office equipment, technology, and supplies, including monitoring inventory and coordinating service, maintenance, and repair requests as needed.
• Assist customers and team members with business center requests and special projects.
• Support the maintenance and operation of Business Center equipment to ensure efficient service delivery.
• Assist with other business center functions as assigned.
• Perform a variety of general administrative duties to support daily business operations.
• Provide administrative support to the Food & Beverage department, management, and other departments as needed.
• Maintain organized electronic and physical files, records, and documentation, ensuring accurate record retention and organization.
• Assist with entering and maintaining accurate vendor billing and invoice information in the YellowDog inventory management system.
• Process vendor invoices and billing information accurately and in a timely manner.
• Assist with invoice processing, expense tracking, and account reconciliation, in a timely manner, and purchase order tracking.
• Communicate with vendors regarding invoices, billing questions, and payment status.
• Support the maintenance and updating of point-of-sale (POS) systems, including menu changes, pricing updates, item creation, and troubleshooting assistance.
• Assist with data entry, reporting, spreadsheet management, and maintaining organized business records utilizing Microsoft Office applications.
• Provide support for department communications, including email correspondence, document preparation, and distribution of materials.
• Assist managers with administrative projects and operational reporting.
• Maintain confidentiality of financial, employee, vendor, and business information.

Skills

Computer skills

MS Office

Tools

YellowDog inventory management system

POS system updates

Job description

Copper Mountain Resort is a vacation destination located 75 miles west of Denver, Colorado in the heart of the Rocky Mountains. Three vibrant, pedestrian-friendly village areas host lodging, retail outlets, restaurants, bars, and family activities. During the winter months, Copper's world-class terrain offers skiing and riding for all ages and abilities. Each summer, the mountain transforms into a playground for hikers, mountain bikers, and anyone seeking a genuine Colorado experience. Copper Mountain Resort is also home to Woodward Copper action-sports camps, programs, and training facility.

Job Summary

F&B Administrative Services

Compensation and Benefits

• Compensation: Proposed hiring rate of $22.00 to $24.40+ actual pay will be adjusted based on experience.
• Benefits: This is a seasonal position eligible for season pass for employees/dependents and privileges at several other resorts.
• Several discount programs (i.e. food & beverage, retail/rental, tickets, etc.) also available.

Business Center

The Business Center serves as Copper Mountain's internal print shop and administrative support hub for the Food & Beverage department. This position assists guests and interdepartmental teams with printing, document production, and a variety of administrative services. The Business Center is responsible for maintaining efficient business center operations, supporting departmental administrative needs, assisting with vendor invoice processing and point-of-sale system updates, and providing outstanding customer service to both internal and external guests. The role requires communication with various teams, open flexibility of tasks, strong organizational skills, attention to detail, and the ability to manage multiple projects and requests in a fast-paced environment.

Essential Duties and Responsibilities

• Oversee the daily operations of the Business Center, ensuring it is organized, professional, and running efficiently.
• Coordinate printing, copying, scanning, binding, and other document production services.
• Coordinate and complete print production projects for resort departments, meetings, events, and operational needs.
• Maintain office equipment, technology, and supplies, including monitoring inventory and coordinating service, maintenance, and repair requests as needed.
• Assist customers and team members with business center requests and special projects.
• Support the maintenance and operation of Business Center equipment to ensure efficient service delivery.
• Assist with other business center functions as assigned.
• Perform a variety of general administrative duties to support daily business operations.
• Provide administrative support to the Food & Beverage department, management, and other departments as needed.
• Maintain organized electronic and physical files, records, and documentation, ensuring accurate record retention and organization.
• Assist with entering and maintaining accurate vendor billing and invoice information in the YellowDog inventory management system.
• Process vendor invoices and billing information accurately and in a timely manner.
• Assist with invoice processing, expense tracking, and account reconciliation, in a timely manner, and purchase order tracking.
• Communicate with vendors regarding invoices, billing questions, and payment status.
• Support the maintenance and updating of point-of-sale (POS) systems, including menu changes, pricing updates, item creation, and troubleshooting assistance.
• Assist with data entry, reporting, spreadsheet management, and maintaining organized business records utilizing Microsoft Office applications.
• Provide support for department communications, including email correspondence, document preparation, and distribution of materials.
• Assist managers with administrative projects and operational reporting.
• Maintain confidentiality of financial, employee, vendor, and business information.

Other Duties as Assigned

This job description is an overview of the scope of responsibilities for this job and is not intended to be an inclusive list of job tasks and expectations. With the evolution of POWDR-Copper, the responsibilities of this position may change. The job must be prepared to accept new responsibilities and transfer others. Functions as an ambassador of Copper Mountain, modeling and sharing the Copper "culture" with our guests and employees. Upholds the most professional image. Continually strives to exceed our guest’s expectations and create memories for our guests and staff.

This position is a seasonal position and may have fluctuations in hours worked based upon overall business volumes.

Personal Attributes

• Is honest and has the highest integrity
• Is able to handle and manage confidential information
• Portrays a professional appearance, adhering to all grooming guidelines
• Follows established policies and procedures
• Is supportive of Core Values
• Sets the example for others and is above reproach
• Is comfortable to challenge established policies and procedures, but once established, is supportive of those rules.
• Is organized in tasks.
• Sees projects through to the finish.
• Has good follow-through and makes it a habit of getting back to people on issues.
• Can handle fast paced, potentially high-pressure environment
• Is flexible with hours and days of work
• Is able to work any hours of the day, any days of the week
• Prioritizes and re-prioritizes personal time and work, to have good balance in life

Basic Requirements

• Must be able to lift and carry items up to 50 lbs.
• Able to work long hours standing as warranted by guest volume
• Flexibility to work long hours standing as warranted by guest volume
• Must be at least 18 years old

Preferred Experience and Special Skills

• Previous experience with computerized sales, technical aspects of a business center preferred but not required.
• Previous guest service related experience preferred but not required.
• Previous experience with F&B inventory management and point of sale computer systems preferred, but not required.
• Knowledge of computers is required.
• Professional adherence to all aspects of the job.
• Knowledge / Experience with Microsoft Word, Excel, Publisher, and PowerPoint are required.
• Previous experience with computerized sales, technical aspects of a business center preferred but not required.

POWDR-Copper Mountain, LLC is an equal opportunity employer and that race/color/religion/sex/sexual orientation/gender identity/national origin/disability/protected veterans or any other applicable status protected by state or local law, are not taken into account in any employment decision.

All of our job opportunities are located at Copper Mountain Resort in Summit County, Colorado. 90 miles west of Denver, we are situated in the heart of Colorado's playground.

Position was originally posted on Wednesday, September 23rd. This position will be posted and accepting applications until Wednesday, September 30th.