Seasonal Events Coordinator: Weddings & Club Functions

ADP, Inc.; Vero Beach (FL); In loco; USD 32.000 - 40.000; Tempo pieno

Descrizione del lavoro

Windsor Club in Vero Beach, FL is seeking a Full-Time Seasonal Event Coordinator to support the Catering Director in planning and executing weddings, private events, member functions, and special events throughout the Club season. The role requires organization, attention to detail, and a professional communication style.

You will work with multiple Club departments, vendors, and staff to ensure events are prepared and executed to Windsor's high standards.

Competenze

• Previous experience in event planning, catering, hospitality, weddings, hotels, or private clubs preferred.
• Strong organizational and administrative skills.
• Excellent attention to detail.
• Professional and friendly communication style.
• Ability to manage multiple tasks and meet deadlines.
• Comfortable working in a fast-paced, team-oriented environment.
• Event management or hospitality software experience is a plus.
• A positive attitude and willingness to learn.
• Must be comfortable working evenings, weekends, and holidays as required by the event schedule.

Mansioni

• Provide day-to-day administrative and organizational support to the Catering Director.
• Assist with the planning and coordination of weddings, private events, member functions, and Club events.
• Maintain event files, calendars, timelines, function sheets, guest counts, menus, and other event information.
• Assist with preparing proposals, event details, correspondence, and other planning materials.
• Communicate event details to appropriate Club departments as directed by the Catering Director.
• Assist with vendor communication, confirmations, deliveries, and setup.
• Assist with rental orders, linen selections, décor details, entertainment, transportation, and other event logistics.
• Help coordinate event setup and ensure details are in place prior to guest arrival.
• Assist the Catering Director with event walkthroughs and final preparations.
• Provide on-site support during events, helping with guest needs, vendor coordination, timing, and event details as directed.
• Assist with weddings and ceremonies, including rehearsal and ceremony setup.
• Help maintain accurate guest counts, seating arrangements, floor plans, and other event information.
• Follow up with vendors and internal departments on outstanding details and deadlines.
• Assist with post-event responsibilities, including breakdown coordination and updating event files.
• Provide excellent service and professional communication to members, guests, vendors, and Club staff.
• Perform other duties and special projects as assigned by the Catering Director.

Conoscenze

Event planning

Hospitality

Catering coordination

Communication

Organizational skills

Descrizione del lavoro

Windsor Club in Vero Beach, FL is seeking a Full-Time Seasonal Event Coordinator to support the Catering Director in planning and executing weddings, private events, member functions, and special events throughout the Club season. The role requires organization, attention to detail, and a professional communication style.

You will work with multiple Club departments, vendors, and staff to ensure events are prepared and executed to Windsor's high standards.