Seasonal Event & Office Coordinator

Live Nation International; Mountain View (CA); On-site; USD 26,174 - 30,307; Part time

Job summary

Live Nation Entertainment at Shoreline Amphitheatre in Mountain View, CA is seeking an Office Administrator for seasonal work. You will handle basic secretarial tasks, guest inquiries, and mail/logistics while supporting payroll and scheduling.

This role requires strong communication and precise record-keeping to ensure smooth show operations. Responsibilities include invoice processing with Accounts Payable, visitor logs, and coordinating with venue staff and vendors.

Qualifications

• High school diploma or equivalent required.
• Proficient in Microsoft Office; strong organization and attention to detail.
• Ability to work independently with clear verbal and written communication.

Responsibilities

• Answer/return phone calls, voicemails and emails with professional handling.
• Address guest inquiries, complaints, and comments about events.
• Manage lost and found items and mail/packages for departments.
• Code and submit invoices; coordinate with Accounts Payable for payment.
• Maintain visitor and package logs; ensure reception and kitchen areas are tidy.
• Support payroll/schedule admin and assist executives as needed.
• Assist show-day tasks and interact with venue staff and vendors.

Skills

Attention to detail

Quality and accuracy

Strong communication

Ability to work independently

Excellent verbal and written comms

Education

High School Diploma or equivalent

Tools

Microsoft Office Suite

Job description

Live Nation Entertainment at Shoreline Amphitheatre in Mountain View, CA is seeking an Office Administrator for seasonal work. You will handle basic secretarial tasks, guest inquiries, and mail/logistics while supporting payroll and scheduling.

This role requires strong communication and precise record-keeping to ensure smooth show operations. Responsibilities include invoice processing with Accounts Payable, visitor logs, and coordinating with venue staff and vendors.