Seasonal Culinary Admin Assistant — Instapay Eligible

Levy Restaurants, Inc.; Louisville (KY); On-site; USD 25,000 - 30,000; Part time

Benefits offered by this job

Instapay

Associate Shopping Program

Health and Wellness Program

Discount Marketplace

Employee Assistance Program

Job summary

Levy Restaurants, Inc. at Churchill Downs is seeking a Seasonal Culinary Administrative Assistant to support clerical functions and food service programs during the Fall and Spring Racing Meets.

This part-time position handles front-office tasks, records, and staff coordination in a fast-paced hospitality setting. The role offers $18.00 to $22.00 per hour, based on experience, with opportunities to join a top-tier team during major events like Kentucky Derby.

Responsibilities

• Answer telephones and direct inquiries in a professional and client centric manner.
• Maintain confidential personnel files.
• Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices.
• Assist with staffing, including finding staff when employees call out on short notice.
• Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student's parents and Supervisor.
• Complete and maintain accurate and up to date records of students eligible for free and reduced priced lunches if applicable.
• Enter weekly cash sales and meal counts using computer.
• Perform daily bank deposit reconciliation.
• Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing.
• Perform monthly vendor statement reconciliation.
• Prepare monthly state claim form for reimbursement.
• Assist in preparation of end of month financial reports.
• Attend in-service and/or safety meetings as required.
• Maintain clean and safe work environment; ability to perform job safely.
• Performs other duties as assigned.

Job description

Levy Restaurants, Inc. at Churchill Downs is seeking a Seasonal Culinary Administrative Assistant to support clerical functions and food service programs during the Fall and Spring Racing Meets.

This part-time position handles front-office tasks, records, and staff coordination in a fast-paced hospitality setting. The role offers $18.00 to $22.00 per hour, based on experience, with opportunities to join a top-tier team during major events like Kentucky Derby.