Seasonal Clerk

State of California; California; On-site; USD 25,000 - 40,000; Part time

Job summary

The State of California's Attorney General's Office is seeking Seasonal Clerk to support the legal support and business services unit with administrative procedures in California. Responsibilities include assisting with special projects, scanning documents in ProLaw, and maintaining case files.

Coverage in reception and mailroom is also required. The role requires strong computer skills, organization, and the ability to work under pressure, both independently and as part of a team.

Qualifications

• Strong computer skills, well organized and able to work under pressure.
• Excellent typing, spelling, punctuation, and grammar; communicate effectively and tactfully.
• Ability to work independently and as part of a team; good attendance and dependability.
• Demonstrates good judgement, flexibility, and reliability.
• Physically able to lift up to 40 lbs; may handle travel expense claims.

Responsibilities

• Assist the legal support and business services unit with administrative procedures.
• Scan/convert documents, open/close ProLaw files, and prepare records transfer lists.
• Provide coverage in reception and mailroom; deliver supplies and coordinate mail.
• Backup support for video conferencing setup and related equipment.
• Coordinate travel expense claims; schedule meetings and conference calls.
• Assist with special projects and clerical tasks as needed; coordinate building maintenance requests.

Skills

Computer skills

Organization

Teamwork

Independent work

Typing 40 wpm

Communication

Attention to detail

Reliability

Flexibility

Judgement

Lifting 40 lbs

Tools

ProLaw

Video Conferencing

Job description

Now is your opportunity to join our dynamic and versatile team in the State's largest and most significant law firm in California. The California Attorney General's Office is looking for a motivated individuals who are interested in gaining knowledge, building experience and growing within the department by assisting the legal support and business services unit with administrative office procedures. Assist members of the FAST with special reports, events and projects; perform other business service/legal support function as needed. Provide coverage in reception and the mailroom as needed. Copy and scan documents and deliver supplies. Provide backup support for video conferencing, requiring knowledge of video conferencing equipment technical requirements, specifications and functionality. The candidate will scan and convert paper documents to electronic format in ProLaw; open/close electronic files in ProLaw and setup, update and close case files; box and label closed case files; request case files from the Department's offsite storage locations and prepare records transfer lists; create indexes of case files by reviewing exhibits and pleadings; maintain photo copier and maintenance reports; file miscellaneous documents; type labels and assemble/organize contents of case files; prepare travel expense claims; schedule appointments, meetings, and conference calls; and pickup/deliver mail and legal case files to appropriate section. Copy/scan documents; assist with special projects and administrative tasks when needed; deliver supplies; coordinate building maintenance requests; and assist with other business services and clerical functions.

You will find additional information about the job in the Duty Statement.

Benefit information can be found on the CalHR website and the CalPERS website.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

• SEASONAL CLERK

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Candidate possesses strong computer skills, is well organized, work well under pressure, and is able to work both independently and as a member of a team. Good typing, spelling, punctuation, and grammar skills, along with the ability to communicate effectively and tactfully, follow oral and written directions, and exercise good judgement. Ability to demonstrate excellent work habits, good attendance, dependability and flexibility. Ability to lift up to 40 lbs. Preferably be able to type 40 words per minute.