Seasonal Administrative Assistant

LE2 See’s Candies, Inc.; United States; On-site; USD 34,000 - 41,000; Full time

Job summary

See's Candies in the United States is seeking a detail‑oriented administrative assistant to support the Packing Manager and Packing Supervisor. This role handles documentation, scheduling, and inter‑team coordination to keep packaging operations running smoothly.

You will type documents, answer phones, manage mail and files, print labels, prepare production reports, and coordinate with Purchasing and Shipping on materials, using the Ross System when needed.

Qualifications

• Two to three years' experience in an administrative support function.
• Excellent verbal and written communication skills.
• Proficiency with Word and Excel (graphs, tables, spreadsheets).
• Bilingual skills a plus: Spanish or Cantonese.
• Workday experience a plus.
• Ability to work with minimal supervision.
• Strong organizational and time management skills.

Responsibilities

• Type all documents, correspondence, reports and purchase orders.
• Answer telephones, provide customer service and route calls to appropriate staff member.
• Sort and distribute daily mail.
• Organize and maintain files.
• Print ingredient and other labels.
• Maintain and update daily production reports; input scheduling information into computer; print and distribute usage sheets.
• Coordinate with Purchasing and Shipping on bulk candy and packaging material availability (Ross System).

Skills

Communication skills

Organizational skills

Time management

Analytical skills

Multi-tasking

PC proficiency (Word/Excel)

Bilingual

Tools

Workday

Word

Excel

Ross System

Job description

Work is Sweet! 'Quality without Compromise' is not just a motto at See's Candies. It is the most important ingredient in our recipe for success. See's Candies has been in business since 1921 and maintains a reputation for producing the highest quality candy and providing superior customer service. See's is a leader in the confectionery industry with over 250 retail shops across the USA, a growing e-commerce business, and expanding opportunities internationally. We are seeking friendly, enthusiastic individuals who are passionate about helping us grow and thrive in our second century.

Job Description Summary

This position provides administrative and clerical support to the Packing Manager and Packing Supervisor.

Job Description

• Type all documents, correspondence, reports and purchase orders
• Answer telephones, provide customer service and route calls to appropriate staff member
• Sort and distribute daily mail
• Organize and maintain files
• Print ingredient and other labels
• Compile the complete set of quota information from the various selling departments
• Maintain and update daily production reports; input scheduling information into computer; print and distribute usage sheets
• Schedule and verify inter-company shipments
• Process employee timecards
• Prepare clock changes and vacation requests
• Coordinate with Purchasing and Shipping on bulk candy and packaging material availability (Ross System)
• Calculate production information and confirm numbers with Shipping and Accounting
• Assist with special projects as assigned by management

Minimum Qualifications

• Bilingual skills a plus: Spanish or Cantonese
• Workday Experience a plus
• Demonstrated proficiency with PC's, including Word and Excel (graphs, tables, spreadsheets)
• Excellent verbal and written communication skills
• Strong organizational and time management skills, detail oriented, ability to handle multiple tasks
• Strong analytical skills, ability to manipulate numerical data
• Must work well without direct supervision
• Two to three years' experience in an administrative support function

Payrate $25 - $30 per hour depending on experience.

See's is an EOE See's will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable local, state or federal law (including San Francisco Ordinance #131192 and Los Angeles Municipal Code 189.00).

Welcome to See's Candies where every career choice is as delightful as our candy! Whether you're a seasoned professional or just starting your journey, you've come to the right place to satisfy your career cravings. From crafting irresistible confections to spreading joy to customers, every role at See's Candies is a chance to make a difference and leave a lasting impression. Your next sweet adventure starts here! Like a Box of Chocolates, we believe that variety is the spice of life, and it takes many unique individuals working together to reach our common goals. At See's, teamwork is the secret ingredient. For over 100 years, See's Candies has been dedicated to making candy Mary See's way; helping to make the world a sweeter place, one piece of candy at a time.