Seasonal Administrative Assistant

See's Candies; San Francisco (CA); On-site; USD 34,000 - 41,000; Full time

Job summary

See’s Candies in San Francisco is seeking an organized Administrative Assistant to support the Packing Manager and Packing Supervisor. You will type documents, answer phones, file, schedule, and coordinate with Purchasing and Shipping to ensure materials are available.

The ideal candidate has 2–3 years of administrative experience, strong Word/Excel skills, and excellent communication. Bilingual abilities (Spanish or Cantonese) are a plus; attention to detail is essential, with ability to manage

Qualifications

• Two to three years of experience in administrative support.
• Proficiency with Word and Excel.
• Excellent verbal and written communication skills.
• Strong organizational and time management skills.
• Ability to work with minimal supervision.

Responsibilities

• Type all documents, correspondence, reports and purchase orders.
• Answer telephones, provide customer service and route calls to appropriate staff.
• Sort and distribute daily mail and keep files organized.
• Print ingredient and other labels; maintain labeling accuracy.
• Maintain and update production and quota reports.
• Input scheduling information into computer systems; prepare usage sheets.
• Coordinate with Purchasing and Shipping on material availability.
• Process employee timecards and scheduling changes.

Skills

Bilingual: Spanish

Bilingual: Cantonese

Word processing

Excel

Verbal & written communication

Organizational skills

Time management

Analytical skills

Tools

MS Office (Word/Excel)

Job description

Work is Sweet!'Quality without Compromise' is not just a motto at See’s Candies. It is the most important ingredient in our recipe for success. See’s Candies has been in business since 1921 and maintains a reputation for producing the highest quality candy and providing superior customer service.See’s is a leader in the confectionery industry with over 250 retail shops across the USA, a growing e-commerce business, and expanding opportunities internationally. We are seeking friendly, enthusiastic individuals who are passionate about helping us grow and thrive in our second century.Job Description Summary:This position provides administrative and clerical support to the Packing Manager and Packing Supervisor.Job Description:Job Description Provides secretarial and clerical support to department management personnel, including:Type all documents, correspondence, reports and purchase ordersAnswer telephones, provide customer service and route calls to appropriate staff memberSort and distribute daily mailOrganize and maintain filesPrint ingredient and other labelsCompiles the complete set of quota information from the various selling departments.Maintains and updates:Daily production reportsInputs scheduling information into computer; prints and distributes usage sheets.Schedules and verifies inter-company shipments.Processes employee timecards. Prepares clock changes and vacation requests.Coordinates with Purchasing and Shipping on bulk candy and packaging material availability (Ross System)Calculates production information; confirms numbers with Shipping and Accounting.Assists with special projects as assigned by management.MINIMUM QUALIFICATIONS:Bilingual skills a plus: Spanish or CantoneseWorkday Experience a plus.Demonstrated proficiency with PC’s, including Word and Excel (graphs, tables, spreadsheets).Excellent verbal and written communication skills.Strong organizational and time management skills, detail oriented, ability to handle multiple tasks.Strong analytical skills, ability to manipulate numerical data.Must work well without direct supervision.Two to three years’ experience in an administrative support function.Payrate $25 - $30 per hour depending on experience.See's is an EOESee’s will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable local, state or federal law (including San Francisco Ordinance #131192 and Los Angeles Municipal Code 189.00).