Seasonal Administrative Assistant

sees; San Francisco (CA); On-site; USD 34,000 - 41,000; Full time

Job summary

See's Candies in San Francisco, CA is seeking a capable administrative assistant to support the Packing Manager and Packing Supervisor. This role handles secretarial tasks, document typing, mail, scheduling, and file organization in a fast-paced confectionery environment.

You will coordinate with Purchasing and Shipping, prepare timecards, and assist with special projects. A bilingual advantage and proficiency with Word, Excel, and Workday are valued; 2–3 years of admin experience required.

Qualifications

• Two to three years' experience in an administrative support function.
• Bilingual skills a plus: Spanish or Cantonese.
• Proficiency with PC's, including Word and Excel (graphs, tables, spreadsheets).
• Excellent verbal and written communication skills.
• Strong organizational and time management skills, detail oriented, ability to handle multiple tasks.
• Must work well without direct supervision.

Responsibilities

• Type all documents, correspondence, reports and purchase orders.
• Answer telephones, provide customer service and route calls to appropriate staff member.
• Sort and distribute daily mail.
• Organize and maintain files.
• Print ingredient and other labels.
• Compiles the complete set of quota information from the various selling departments.
• Maintains and updates daily production reports and schedules shipments.
• Processes employee timecards and vacation requests.
• Coordinates with Purchasing and Shipping on material availability.

Skills

Bilingual

Workday

Word

Excel

Communication

Time management

Organization

Autonomy

Detail oriented

Analytical skills

Tools

Workday

Word

Excel

Job description

Work is Sweet!

'Quality without Compromise' is not just a motto at See's Candies. It is the most important ingredient in our recipe for success. See's Candies has been in business since 1921 and maintains a reputation for producing the highest quality candy and providing superior customer service.

See's is a leader in the confectionery industry with over 250 retail shops across the USA, a growing e-commerce business, and expanding opportunities internationally. We are seeking friendly, enthusiastic individuals who are passionate about helping us grow and thrive in our second century.

Job Description Summary:

This position provides administrative and clerical support to the Packing Manager and Packing Supervisor.

Job Description

Provides secretarial and clerical support to department management personnel, including:

• Type all documents, correspondence, reports and purchase orders
• Answer telephones, provide customer service and route calls to appropriate staff member
• Sort and distribute daily mail
• Organize and maintain files
• Print ingredient and other labels

Compiles the complete set of quota information from the various selling departments.

Maintains and updates:

• Daily production reports
• Inputs scheduling information into computer; prints and distributes usage sheets.
• Schedules and verifies inter-company shipments.
• Processes employee timecards. Prepares clock changes and vacation requests.
• Coordinates with Purchasing and Shipping on bulk candy and packaging material availability (Ross System)
• Calculates production information; confirms numbers with Shipping and Accounting.
• Assists with special projects as assigned by management.

MINIMUM QUALIFICATIONS:

• Bilingual skills a plus: Spanish or Cantonese
• Workday Experience a plus.
• Demonstrated proficiency with PC's, including Word and Excel (graphs, tables, spreadsheets).
• Excellent verbal and written communication skills.
• Strong organizational and time management skills, detail oriented, ability to handle multiple tasks.
• Strong analytical skills, ability to manipulate numerical data.
• Must work well without direct supervision.
• Two to three years' experience in an administrative support function.

Payrate $25 - $30 per hour depending on experience.

See's is an EOE

See's will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable local, state or federal law (including San Francisco Ordinance #131192 and Los Angeles Municipal Code 189.00).