SE Office Coordinator-Leominster

Fallon Health; Leominster (MA); On-site; USD 30,000 - 34,000; Full time

Job summary

Fallon Health in Massachusetts is seeking an SE Office Coordinator for the Summit ElderCare (PACE) program. The role handles daily front office tasks, multi-line calls, and message routing to ensure smooth operations for members and staff.

You will maintain transportation records, coordinate scheduling, and support EHR workflows using NextGen and QNXT. Join a mission-driven team focused on high-quality care and service.

Qualifications

• High school graduate or equivalent.
• Access to reliable transportation to service the PACE center area (30-mile radius).
• Willingness to cover other SE PACE centers as needed.

Responsibilities

• Greet participants and the public with a positive demeanor.
• Answer telephone calls and direct to the appropriate staff; convey messages.
• Open and sort incoming mail; type general office correspondence.
• Maintain and distribute faxes using e-faxing.
• Call and fax transportation changes to the vendor.
• Maintain accurate arrival/departure time logs.
• Notify departments of transportation changes and cancellations.
• Log grievances and incidents for quality improvement.
• Schedule outside medical appointments and transportation as needed.
• Maintain the Electronic Health Record (EHR) in NextGen; keep charts current.
• Enter authorizations using QNXT; scan medical records accurately.
• Work with Supervisor to complete tasks on time per policies.

Skills

Customer service

Secretarial experience

Receptionist experience

Education

High school diploma or equivalent

Tools

Word

Excel

Outlook

PowerPoint

Job description

Overview

About us:

Fallon Health is a company that cares. We prioritize our members--always-making sure they get the care they need and deserve. Founded in 1977 in Worcester, Massachusetts, we deliver equitable, high-quality coordinated care and are continually rated among the nation’s top health plans for member experience, service, and clinical quality.

Fallon Health’s Summit ElderCare® is a Program of All-Inclusive Care for the Elderly–PACE for short. PACE, an alternative to nursing home care, is a program that helps people 55 and older continue living safely at home. At Fallon Health, we believe our individual differences, life experiences, knowledge, self-expression and unique capabilities allow us to better serve our members. We embrace and encourage differences in age, race, ethnicity, gender identity and expression, physical and mental ability, sexual orientation, socio-economic status and other characteristics that make people unique.

Today, guided by our mission of improving health and inspiring hope, we strive to be the leading provider of government-sponsored health insurance programs—including Medicare, Medicaid, and PACE— in the region.

Brief Summary of purpose:

The SE Office Coordinator has overall responsibility for all daily front office functions. Ability to direct all calls to the appropriate department and staff and obtain and convey messages. Ability to handle a multi-line phone system efficiently with compassion and calmness. Responsible for the maintenance of records of transportation for the members of the program and maintain a good relationship with our transportation vendor. Serves as the primary contact for all transportation concerns. Responsible for all daily incoming and outgoing mail, faxes and copying needed for all departments.

Responsibilities

Primary Job Responsbilities

• Greet participants and public with positive demeanor.


• Answer telephone calls; direct calls to appropriate staff; transcribe and convey messages


• Open and sort incoming mail


• Type general office correspondence; letters, memorandums, etc.


• Maintain and distribute faxes utilizing e-faxing


• Call and fax all transportation changes to vendor


• Maintain accurate arrival/departure time log


• Notify all needed departments of transportation changes and cancellations


• Log grievances and/or incidents into database for purpose of quality improvement


• Responsible for scheduling all outside medical appointments as well as intakes, obtaining medical records and scheduling transportation if necessary


• Maintaining the Electronic Health Record (EHR) utilizing NextGen ensuring that charts are current


• Entering authorizations using QNXT


• Scan all medical records from current and previous providers accurately and in a timely manner within the EHR


• Works collaboratively and at the direction of the Supervisor on work plan and priorities, using established procedures to assure timely completion of assigned work in conformance with established departmental policies and standards

Qualifications

Education

High school graduate or equivalent

License/Certifications

Access to reliable transportation to perform work throughout the PACE center’s service area (30-mile radius) when needed. Willingness to occasionally assist other SE PACE centers either in person or remotely, as appropriate, when there is an opening or a gap in coverage.

Experience

• 2 years of customer service, secretarial, or receptionist experience required (in a healthcare setting desirable)


• Proficient in standard office software (Word, Excel, Outlook, Power Point) is a must


• Excellent Customer service skills required

Pay Range Disclosure:

• In accordance with the Massachusetts Wage Transparency Act, the pay range for this position is $22.00 per hour, which reflects what we reasonably and in good faith expect to pay at the time of posting. Final compensation will depend on the candidate’s experience, skills, and fit with the role’s responsibilities.

Fallon Health provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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