SDS - Case Aide

Oregon Cascades West Council of Governments; Albany (OR); On-site; USD 25,000 - 33,000; Full time

Job summary

Oregon Cascades West Council of Governments is hiring for a role in the Senior & Disability Services Program. The position provides unit-specific support, data entry, and information tracking while maintaining client records and ensuring confidentiality.

You will assist with care plans, meeting prep, and research tasks as needed. Applicants should have a high school diploma or equivalent and at least three years of relevant experience.

Qualifications

• Graduation from high school or equivalent, and three years’ experience.
• Ability to follow local procedures and state requirements for paperwork.
• Knowledge of confidentiality rules regarding client records (HIPAA).
• Ability to work independently and handle multiple projects with high volume.

Responsibilities

• Provide data entry and compile unit-specific tracking and reports.
• Maintain client files and assist with legal process tracking and follow-up.
• Back-up support for Absences or workload within the Case Aide and In-Home Assistant teams.
• Participate in meetings and training; collaborate with diverse teams.

Skills

Business English

Office procedures

HIPAA knowledge

Bookkeeping

Independent work

Multitasking

Communication skills

Typing

PC & software

Telephone system

Education

High school diploma or equivalent

Tools

Data management systems

Office equipment

Data entry software

Job description

RESUME & COVER LETTER REQUIRED FOR CONSIDERATION

SUMMARY OF POSITION

This position is FLSA non-exempt and eligible for overtime. This position is union represented. Provides assistance to the staff in specific units within the Senior & Disability Services Program. This position is a Mandatory Reporter by statutory requirement.

Performs position duties in a manner that promotes customer service and harmonious working relationships, including treating all persons courteously and respectfully. Engages in effective team participation through willingness to assist and support co-workers, supervisors, and other work-related associations. Develops good working relationships with division and agency staff and supervisors through active participation in accomplishing group projects and in identifying and resolving problems in a constructive manner. Demonstrates positive acceptance of constructive feedback and suggestions, to strengthen work performance. Contributes to a positive, respectful, and productive work atmosphere. Regular attendance is required to meet the demands of this job and to provide necessary services.

ESSENTIAL JOB DUTIES

70% Essential Duty 1: Unit Specific Supportive Duties

• Data Entry in a variety of formats.
• Collect, compile, and pull information, of unit specific tracking and reports as directed.
• Communicate with unit staff regarding paperwork and tracking.
• Answers/Returns phone calls as appropriate for unit work (general inquiry, scheduling).
• Assists with monitoring of care plans and communicates as appropriate.
• Assists unit staff with research and requests for meeting/presentation prep.
• Maintains, communicates, and enters prior authorization information for payment and authorization of ancillary services appropriate to specific unit.

20% Essential Duty 2: Administrative Process

• Maintains client files and paperwork in accordance with local procedures and state requirements (including completing narration and/or uploading to Data Management system (unit specific – ONE, OA, CAM, EDMS)).
• Reconciles and reviews client data in various state systems for quality assurance.
• Assists in receiving, tracking, follow up in legal processes (unit specific).

5% Essential Duty 3: Back-up Support

• Provides back-up support for absences or workload management within the Case Aide and In-Home Assistant teams as needed.

5% Essential Duty 4: Other Duties – Unit Specific as Assigned by Supervisor

• Participates in regular meetings, on committees and attends training as directed.
• Commitment to working effectively and collaboratively with clients and colleagues from diverse backgrounds, in support of an inclusive and respectful environment.
• Regular and on-time attendance.

WORKING ENVIRONMENT

Work is performed primarily in an office environment utilizing an agency provided computer, telephone, and a variety of office equipment. Position requires sitting for long periods of time performing computer work, proofreading, and filing with frequent interruptions. Work involves reaching overhead and stooping periodically.

SUPERVISION RECEIVED

Receives general supervision from the Senior & Disability Services Program Supervisors.

SUPERVISORY RESPONSIBILITIES

None.

MINIMUM QUALIFICATIONS

Experience & Training

Graduation from high school or equivalent, and three years’ experience; OR any satisfactory equivalent combination of education, training, and experience which demonstrates the knowledge, skills, and abilities to perform the duties of the job.

Knowledge, Skills, and Abilities

• Excellent knowledge of business English, spelling, and punctuation.
• Considerable knowledge of modern office practices and procedures.
• Knowledge of confidentiality rules regarding client and provider records, including HIPAA regulations.
• Knowledge of general bookkeeping procedures.
• Ability to understand verbal and written operating instructions and procedures and to initiate suggestions for appropriate involvement.
• Ability to read, prepare and understand statistical reports and recognize mathematical and/or data entry errors.
• Ability to work with other staff and the public in a courteous and efficient manner.
• Ability to identify and refer significant policy inquiries to supervisor.
• Ability to work independently and handle multiple projects and a high volume of work.
• Ability to initiate own work with a minimum of supervision.
• Ability to operate a variety of standard office machines and equipment.
• Ability to operate a multi-line telephone system.
• Ability to communicate well orally and in writing.
• Ability to type accurately.
• Ability to use, and knowledge of, personal computers and word processing and database software.
• Skills in performing detailed and complex clerical tasks.

Licenses, Certificates, & Other Requirements

• Possession of a Valid Oregon driver’s license or ability to travel throughout a two-county area.
• Position requires successful completion of a criminal history, driving record check,and fingerprinting.

This job description in no way states or implies that these are the only duties to be performed by an employee occupying this position. Employees are required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor.

Requirements are representative of minimum levels of knowledge, skills, and abilities. To successfully perform this job, the employee will possess the abilities or aptitudes to perform each duty proficiently.