Screening Processing Coordinator I

mrisoftware; United States; On-site; USD 25,000 - 33,000; Part time

Job summary

MRISOFTWARE is seeking a Screening Processing Coordinator to perform on‑site criminal court record research at the Hennepin County Government Center in Minneapolis. This part‑time role focuses on accurate documentation and timely processing, with fingerprint card handling as needed.

The successful candidate will work 25 hours per week, Monday through Friday, five hours daily, 8:00 AM–4:30 PM CST/CDT, on-site in Minnesota.

Qualifications

• High school diploma or equivalent required.
• Must be located in the greater Minneapolis–St. Paul, Minnesota area.
• Reliable personal transportation and ability to travel between courthouse, office, and BCA office.
• Ability to work the part‑time schedule: Mon–Fri, 5 hours per day, 8:00 AM–4:30 PM CST/CDT.
• Strong attention to detail and ability to follow established procedures.
• Ability to handle confidential information and PII with care and discretion.
• Able to work independently and manage time effectively while completing assigned tasks.

Responsibilities

• Conduct criminal court record research at the Minnesota courthouse.
• Review screening requests and prioritize work per procedures and needs.
• Search court records with name variations and identifying information.
• Evaluate potential matches using available information and sound judgment.
• Document records and supporting information accurately per procedures.
• Complete requests when no records are located and resolve discrepancies.
• Follow quality‑control requirements and Escalate uncertain matches.
• Maintain confidentiality and protect PII throughout research and documentation.
• Support fingerprint card preparation, distribution, and tracking when needed.
• Deliver fingerprint cards to BCA and update internal records; provide backup administrative support.

Skills

Attention to detail

Independent work

Time management

Written and verbal communication

Discretion with PII

Problem solving

Data entry

Confidentiality

Organized

Reliability

Education

High school diploma or equivalent

Tools

Internal systems

Data entry systems

Job description

Screening Processing Coordinator (Part‑Time)

Job Summary

The Screening Processing Coordinator is responsible for conducting on‑site criminal court record research at the Hennepin County Government Center and accurately documenting applicable results in accordance with established procedures. Court runner responsibilities are the primary focus of this part‑time position. Fingerprint card processing, BCA private search support, and related administrative duties are secondary and backup responsibilities performed based on staffing needs and work volume. The position is process‑driven, highly documented, and focused on accuracy, timeliness, confidentiality, sound judgment, and reliable execution rather than client‑facing support.

Reporting Structure

Reports to: Senior Manager, Screening Operations

Schedule & Work Location

Part‑time position: 25 hours per week

Working days: Monday through Friday, five hours per day

Hours are flexible and may be worked at any time between 8:00 AM and 4:30 PM CST/CDT; the daily schedule may vary as needed

Employee may choose a 30- or 60‑minute lunch

Primary work location: Hennepin County Government Center, 300 South 6th St, Minneapolis, MN 55487

The employee should expect to work the full 25-hour weekly schedule on site. Approximately 80% of working time will be spent at the assigned Minnesota courthouse, with the remaining time divided between the Minnesota office and Minnesota BCA office based on operational needs

Must be located in the greater Minneapolis‑St. Paul, Minnesota area

Must have reliable personal transportation and the ability to travel between the courthouse, Minnesota office, and Minnesota BCA office

Key Responsibilities

• Primary Responsibility: Courthouse Criminal Record Research
  • Conduct criminal court record research using public access resources available at the assigned Minnesota courthouse
  • Review assigned screening requests and prioritize work according to established procedures and operational needs
  • Search available court records carefully, including reasonable name variations and other identifying information when needed
  • Evaluate potential record matches using available identifying information and sound judgment
  • Accurately document applicable criminal court records and supporting information in accordance with established procedures
  • Complete and document requests when no applicable criminal records are located
  • Research and resolve special requests involving record verification, corrections, or discrepancies
  • Follow quality‑control requirements and promptly escape uncertain matches, incomplete information, access issues, or other exceptions
  • Maintain confidentiality and protect personally identifiable information throughout the research and documentation process
• Secondary and Backup Responsibilities
  • Support fingerprint card preparation, distribution, collection, quality review, and consent tracking as staffing and volume require.
  • Deliver fingerprint cards to the Minnesota BCA, track submissions and results, update internal records, and securely handle and dispose of related documentation.
  • Provide backup administrative, courier, records‑processing, and process‑compliance support based on operational priorities.

Required Skills & Qualifications

• High school diploma or equivalent required
• Must be located in the greater Minneapolis‑St. Paul, Minnesota area
• Reliable personal transportation required, including the ability to travel regularly between the courthouse, Minnesota office, and Minnesota BCA office
• Ability to work the required part‑time schedule: Monday through Friday, five hours per day, within the hours of 8:00 AM to 4:30 PM CST/CDT
• Basic computer proficiency, including ability to enter data, scan documents, attach files, update tracking records, and use internal systems
• Strong attention to detail and ability to follow established, documented procedures consistently
• Minimum critical thinking and problem‑solving skills needed to evaluate potential record matches, identify missing or conflicting information, recognize incomplete documentation, and address process exceptions
• Ability to handle confidential information and PII with care and discretion
• Dependable, organized, and comfortable performing repetitive research and administrative tasks with accuracy
• Strong time-management skills and ability to work independently while consistently completing assigned work
• Clear written and verbal communication skills, including the ability to document findings and elevate questions or exceptions
• Ability to physically handle, stamp, scan, mail, transport, and securely dispose of paper documents

Preferred Qualifications

• Prior experience in an administrative, records processing, court records, mailroom, courier, compliance support, or operations support role
• Experience working with confidential documents or personally identifiable information
• Experience conducting detailed records research or reviewing information for accuracy and com