Scientific Project Coordinator III

Allen Institute; Washington (District of Columbia); Hybrid; USD 87,000 - 108,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401k plan

Paid time off

Job summary

Allen Institute in Washington State is seeking a Scientific Project Coordinator III to support the Brain Health accelerator. The role involves creating tools to track large-scale projects, managing SOPs, and coordinating meetings with scientists and project managers to ensure milestones are met.

The ideal candidate has a Bachelor's degree, 3+ years in project management, and strong MS Office/PM tools skills. This position offers hybrid work with on-site needs in Washington State.

Qualifications

• Bachelor's degree in a relevant field required.
• Minimum 3 years of project management experience.
• Experience in fiscal management and budgeting.
• Proficiency with MS Office and PM tools used for tracking work.

Responsibilities

• Create and maintain electronic tools (databases, spreadsheets, dashboards) to track progress of large-scale projects.
• Develop and update SOPs; ensure effective project tracking and reporting.
• Attend team meetings with scientists and project managers to align goals.
• Plan internal meetings with clear agendas and follow-ups; disseminate deliverables and data requirements.
• Monitor milestones, identify at-risk items and implement mitigation plans.
• Support budget forecasting, resource planning and expenditure monitoring.

Skills

Project management

Fiscal management

MS Office

PM tools

Education

Bachelor's degree

Tools

MS Office

Smartsheet

Job description

Scientific Project Coordinator III – Brain Health

The

Allen Institute

accelerates science for a healthier world through large-scale research designed to answer some of the most complex questions in biology. Our multi-disciplinary teams generate foundational knowledge, tools, and data to understand how our brain, cells, and immune system work. We share our work openly so others can build on it, move faster, and ask bigger questions. We drive discovery forward and create new possibilities for improving human health.The goal of the

Brain Health

accelerator is to revolutionize the treatment of brain diseases by creating the first dual-use molecular tools that can not only reveal information about the diversity of cells in the human brain but also be used to target novel treatments to specific types of cells.The

Scientific Project Coordinator III

will report to the Senior Director of Scientific Program Management and will support operations and projects for the new Brain Health accelerator.At the Allen Institute, we believe that science is for everyone – and should be open to everyone. We are dedicated to combating biases and reducing barriers to STEM careers more broadly.We also believe that science is better when it includes different perspectives and voices. We strive to make the Allen Institute a place where everyone feels like they belong and are empowered to do their best work in a supportive environment.We are an equal-opportunity employer and strongly encourage people from all backgrounds to apply for our open positions.

Essential FunctionsCreate and maintain electronic tools (databases, spreadsheets, dashboards and other internal resources) to track the progress and performance of large-scale scientific projectsCreate, modify and maintain visual (graphical) representations of complex scientific project workflows, including specimen, data and metadata flowsContribute to fiscal management, including CapEx budget planning, resource forecasting, tracking Invoices and Purchase Orders (POs) and as well as CapEx expenditure monitoring and reportingManage, modify and track new and existing standard operating procedures (SOPs)Attend scientific project team meetings and interact with scientists, principal investigators and project managers to ensure scientific goals are properly tracked and achievedPlan and organize internal project meetings with clear agendas, expected outcomes, and follow-up on project-related actionsCreate, maintain, and disseminate project deliverables, timelines, data requirements, and other project-related matters using project management best practices and toolsKeep project milestones/deliverables on track, monitoring and identifying at-risk deliverables; implement mitigation strategiesContribute to fiscal management, including budget planning, resource forecasting, and expenditure monitoring and reportingFacilitate and support preparation for internal and external program reviews, Scientific Advisory Council meetings, Consortium meetings, and workshopsCoordinate collaborations by setting up necessary legal agreements, such as collaborative research agreements (CRAs), material transfer agreements (MTAs) and Service Agreements (SAs)Manage requests for transfers of materials to and from the Institute via MTAsContribute to the management of Institutional Biosafety Committee (IBC) registrationsContribute to maintaining the publications librarySupport post-award execution of externally funded efforts in audit-compliant fashion including contracts, sub-awardees, budget tracking/variance reporting, prior approval requests, carry forward requests and agency reportingResolves multi-factored problems by applying seasoned judgementAnalyzes work process issues and proactively adapts routines to fit with new information or technologySeeks out opportunities to enhance project and/or operations communicationsContribute to larger operations areas and/or projects, including special projects, as needed*Note: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This description reflects management’s assignment of essential functions; it does not proscribe or restrict the tasks that may be assigned.

Required Education and ExperienceBachelor’s degree in relevant field (or an equivalent combination of degree and experience)Minimum of 3 years relevant experienceDemonstrated experience in project managementProven experience with fiscal managementProficiency in MS Office (Outlook, Word, Excel, PowerPoint)Experience in the use of project management, collaboration management and/or efficiency software tools

Preferred Education and ExperienceBachelor’s degree in applicable field4+ years equivalent experienceA strong understanding of cell type characterization technologies (such as transcriptomics, spatial transcriptomics, morphology, anatomical tracing, and electrophysiology) and the generation and validation of molecular tools, such as viral vectors is a plusDetail-focused and organized, with an understanding that communication and transparency are critical to achieving successFamiliarity with HIPAA regulationsFamiliarity with IACUC, IBC, and IRB approval processesFamiliarity with principles of operational efficiencyFamiliarity with biohazard and laboratory safety processesFamiliarity with Power BIFamiliarity with Smartsheet

Physical DemandsFine motor movements in fingers/hands to operate computers and other office equipment

Position Type/Expected Hours of WorkThis role is currently able to work both remotely and onsite in a hybrid work environment. We are a Washington State employer, and the primary work location for all Allen Institute employees is 615 Westlake Ave N.; any remote work must be performed in Washington State.

TravelPossible travel to collaborator sites for consortium meetingsPossible travel to national conferences and/or consortium meetings

Annualized Salary Range* $87,450 - $108,250* Final salary depends on the required education for the role, experience, level of skills relevant to the role, and work location, where applicable.

BenefitsEmployees (and their families) are eligible to enroll in benefits per eligibility rules outlined in the Allen Institute’s Benefits Guide. These benefits include medical, dental, vision, and basic life insurance. Employees are also eligible to enroll in the Allen Institute’s 401k plan. Paid time off is also available as outlined in the Allen Institutes Benefits Guide. Details on the Allen Institute’s benefits offering are located at the following link to the Benefits Guide:It is the policy of the Allen Institute to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, the Allen Institute will provide reasonable accommodations for qualified individuals with disabilities