Scientific Program Manager - Integrated Metabolic Biology

Allen Institute; Washington (District of Columbia); On-site; USD 137,000 - 171,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

401k plan

Paid time off

Job summary

The Allen Institute is seeking a Scientific Program Manager for Integrated Metabolic Biology to coordinate multiple collaborative projects and teams. You will partner with scientific leadership on strategic planning, manage project portfolios, and ensure compliance with grants and contracts while facilitating communication across internal and external stakeholders.

This onsite role in Washington state requires PhD-level biology expertise and 3+ years of project management experience, with strong

Qualifications

• PhD in biochemistry, molecular/cell biology or related field with demonstrated success in complex scientific projects; or equivalent combo of degree and experience
• 3 years of professional project or program management experience
• Experience in the use of project management, collaboration management, communication, and reporting tools
• Strong understanding of metabolism and metabolic signaling
• Experience in immunology or neurobiology
• Ability to build external, strategic, scientific, collaborative relationships
• Detail-focused, organized, transparent communication is critical

Responsibilities

• Serve as IMB Program Manager to facilitate ambitious scientific goals and drive collaborations across Allen accelerators
• Work with scientific leadership on strategic planning and annual goals
• Drive and support scientific goals of IMB projects using best practices and tools
• Create and disseminate program deliverables and timelines; keep milestones on track
• Identify options and implement mitigation strategies with team members
• Lead program meetings with clear agendas and follow-up actions
• Enable communication between internal and external project stakeholders
• Provide written status reports and coordinate across internal teams and external partners
• Assist with development of external funding applications (Federal and Private)
• Ensure Grants Management best practices and post-award execution in audit-compliant fashion
• Collaborate with Finance, HR, Communications, and Institute leaders to oversee portfolio
• Work with legal to ensure contractual obligations are met and IP reviewed

Skills

Leadership & collaboration

Metabolic knowledge

Interdisciplinary teamwork

Communication across teams

Education

PhD in biochemistry or related field

3+ years project/program management

PM training / PMP certification

Tools

Project management tools

Microsoft Office (Outlook, Word, Excel, PowerPoint)

Statistical data analysis

Job description

Scientific Program Manager - Integrated Metabolic Biology

The Allen Institute accelerates science for a healthier world through large-scale research designed to answer some of the most complex questions in biology. Our multi-disciplinary teams generate foundational knowledge, tools, and data to understand how our brain, cells, and immune system work. We share our work openly so others can build on it, move faster, and ask bigger questions. We drive discovery forward and create new possibilities for improving human health. Join our Integrative Metabolic Biology (IMB) initiative, aimed to expand the intersection of cell biology, immunology, and brain science. Our mission is to integrate mitochondrial and metabolic biology with cell physiology modelling, immune system function and inflammation, and brain and neuronal mapping to better understand health, aging and disease processes. We are searching for a Scientific Program Manager that will join our team in supporting this mission. This position, reporting to the Director of IMB, will provide both programmatic and project level support to simultaneously manage several collaborative projects and teams. The successful candidate will possess a strong scientific foundation in metabolic research, have exposure to working with large and complex data sets, and will have demonstrated experience as a professional Program/ Project Manager.

At the Allen Institute, we believe that science is for everyone – and should be open to everyone. We are dedicated to combating biases and reducing barriers to STEM careers more broadly. We also believe that science is better when it includes different perspectives and voices. We strive to make the Allen Institute a place where everyone feels like they belong and are empowered to do their best work in a supportive environment.

We are an equal-opportunity employer and strongly encourage people from all backgrounds to apply for our open positions.

Essential Functions

• Serve as the IMB Program Manager to facilitate accomplishing the ambitious scientific goals of the initiative and drive collaborations across the Allen Brain, Cell and Immunology Accelerators
• Work with scientific leadership on strategic planning and development of annual goals and program portfolios
• Drive, coordinate, and support the scientific goals of IMB projects using best practices and tools
• Create, maintain, and disseminate program and project deliverables and timelines. Keep milestones on track, anticipating and communicating at-risk deliverables
• Work with team members to identify options and implement mitigation strategies
• Organize and lead program and project meetings with clear agendas, expected outcomes, follow-up on project-related actions and performance tracking metrics
• Enable communication between internal and external project stakeholders
• Provide clearly written status/progress reports, coordinating information across internal teams and external partners when appropriate
• Partner with scientific staff to assist with development of competitive external funding applications (Federal and Private)
• Ensure that Grants Management best practices are followed
• Coordinate with the Office of Sponsored Research and support post-award execution of externally funded efforts in audit-compliant fashion including contracts, sub-awardees, budget tracking/variance reporting, prior approval requests, carry forward requests and agency reporting
• Work closely with and manage internal Allen Institute relationships with Finance, HR, Communications, and other Institute leaders to oversee the overall portfolio and objectives
• Work closely with the legal team to ensure contractual obligations are understood and met within the collaboration, and Intellectual Property potential is evaluated
• Note: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This description reflects management's assignment of essential functions; it does not proscribe or restrict the tasks that may be assigned.

Required Education and Experience

• PhD in biochemistry, molecular/cell biology or related field with demonstrated success working in complex scientific projects; or equivalent combination of degree and experience
• 3 years of professional project or program management experience
• Experience in the use of project management, collaboration management, communication, and reporting tools

Preferred Education and Experience

• A strong fundamental understanding of metabolism and metabolic signaling
• Experience in immunology or neurobiology
• A team player and a natural leader with strong interpersonal and collaboration skills; able to navigate challenging group dynamics, work effectively across scientific, technical, and business interfaces
• Proven success in establishing and maintaining external, strategic, scientific, collaborative relationships
• Detail-focused and organized, with an understanding that communication and transparency are critical to achieving success
• Strong financial acumen, adept at developing and managing budgets, and monitoring performance metrics
• Demonstrated ability to work independently, proactively and with agility in a complex scientific environment
• Ability to build internal alignment, influence others, and manage differences effectively
• Ability to recognize cultural differences between industry and academia, and quickly identify and resolve conflicts
• Understand and apply Change Management best practices
• Formal Project Management training and/or PMP certification
• Proficiency using Microsoft Outlook, Word, Excel, PowerPoint, and project management tools, and in the statistical analysis of complex data

Physical Demands

Fine motor movements in fingers/hands to operate computers and other office equipment

Work Environment

Frequently required to sit, stand, walk, stoop, kneel or reach. Laboratory atmosphere - possible exposure to chemical, biological or other hazardous substances

Position Type/Expected Hours of Work

This role requires onsite work and is expected to work onsite for the majority of the working hours. We are a Washington State employer, and the primary work location for Allen Institute employees is 615 Westlake Ave N.; any remote work must be performed in Washington State

Travel

Visits to collaborator sites and attendance at national conferences may be required

Annualized Salary Range

Annualized Salary Range$137,050 - $171,250 ** Final salary depends on the required education for the role, experience, level of skills relevant to the role, and work location, where applicable

Benefits

• Employees (and their families) are eligible to enroll in benefits per eligibility rules outlined in the Allen Institute's Benefits Guide.
• These benefits include medical, dental, vision, and basic life insurance.
• Employees are also eligible to enroll in the Allen Institute's 401k plan.
• Paid time off is also available as outlined in the Allen Institutes Benefits Guide.

Details on the Allen Institute's benefits offering are located at the following link to the Benefits Guide:

It is the policy of the Allen Institute to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, the Allen Institute will provide reasonable accommodations for qualified individuals with disabilities.