Scientific Program Coordinator

American College of Physicians; Pennsylvania; Hybrid; USD 52,000 - 76,000; Full time

Job summary

The American College of Physicians in Philadelphia, PA is seeking a Scientific Program Coordinator to support the Instructional Design and Events department. The role focuses on managing detailed program content, records, and logistics for the Internal Medicine Meeting (IMM).

Hybrid position (2 days on-site) with collaboration across MED staff and stakeholders to ensure timely data collection, reporting, and effective coordination of educational materials and faculty needs.

Qualifications

• Associate’s degree and 1–3 years of relevant experience required.
• Bachelor's degree preferred.
• Familiarity with relational databases (e.g., Microsoft Access) or similar software preferred.
• Advanced PC skills including Microsoft 365 and ability to learn new systems.
• Experience working for a membership association is desirable.
• Demonstrates strong verbal and written communication skills with faculty and staff.

Responsibilities

• Provide administrative support for development and implementation of the Scientific Program.
• Prepare reports and mailing lists using data from Scientific Program databases.
• Coordinate production, compliance review, and dissemination of IMM educational materials.
• Assist in coordinating AV and technical equipment needs of IMM faculty.
• Serve as primary coordinator for end-to-end IMM faculty expense reimbursements.
• Coordinate development of IMM session evaluations with CME Compliance and IT; share results with faculty and meeting planners.
• Ensure timely collection of faculty disclosure data via the AAMC Convey Global Disclosure System.
• Provide on-demand IMM faculty data requests at IMSPC meetings.

Skills

Verbal communication

Written communication

Microsoft 365

Relational databases

Data analysis

Education

Associate’s degree

Bachelor's degree

Tools

Microsoft Access

Data management software

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Scientific Program Coordinator

Full Time Philadelphia, PA, US

3 days ago Requisition ID: 1197

The Medical Education Division of the American College of Physicians (ACP) is seeking a candidate for the position of Scientific Program Coordinator for the Instructional Design and Events department.ACP, a national organization of internal medicine physicians with headquarters in Philadelphia, is the largest medical specialty organization and the second-largest physician group in the United States with more than 163,000 members worldwide.

The Scientific Program Coordinator is responsible for producing and maintaining detailed electronic records relating to Scientific Program event content and faculty for the Internal Medicine Meeting (IMM). They will act as the primary point of contact to staff in the Medical Education Division (MED), other College divisions, and stakeholders to facilitate the collection and dissemination of Scientific Program information and logistics. This is a hybrid position (2 days on-site) located in our Philadelphia office.

Responsibilities include but are not limited to:

• Providing administrative support for development and implementation of the Scientific Program.
• Preparing reports and mailing lists utilizing data from established Scientific Program databases.
• Coordinating production, compliance review, and dissemination of approved Internal Medicine Meeting (IMM) educational materials.
• Assisting in coordinating AV and technical equipment needs of IMM faculty.
• Serving as primary coordinator to manage the end-to-end process of expense reimbursement for IMM faculty.
• Coordinating development of IMM session evaluations with the Research and CME Compliance Department and IT for the purpose of sharing results with faculty and meeting planners, and maintaining a record of historical data for MED.
• Working in conjunction with MED staff to ensure timely and accurate collection of faculty disclosure information via the AAMC Convey Global Disclosure System.
• Providing on-demand requests for IMM faculty data at Internal Medicine Scientific Program Committee (IMSPC) meetings.

Qualifications:

• Associate’s degree and minimum 1-3 years of relevant experience is required. Bachelor's degree is preferred.
• Familiarity with relational databases (e.g., Microsoft Access) or similar software preferred.
• Ability to manage relational data and its storage, retrieval, and analysis a plus.
• Advanced PC skills including Microsoft 365 and ability to learn new systems.
• Experience working for a membership association is desirable.
• Demonstrates strong verbal and written communication skills to effectively collaborate with faculty and College staff at all levels regarding the planning, implementation, and monitoring of complex projects.

ACP offers a competitive salary, superior benefits, and a supportive work environment.

Find out more about ACP at: https://www.acponline.org/working-at-acp .

ACP is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to their age, race, color, religion, sex, gender identity, national origin, sexual orientation, protected veteran status, disability, or any other legally protected class.