Scientific Communications & Operations Coordinator

Cogent Scientific; San Diego (CA); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Parental leave

PTO

Paid holidays

Job summary

Cogent Scientific in La Jolla, CA is seeking a Scientific Coordinator to translate complex science into clear, executive-ready content and to support cross-site operations.

You will draft leadership communications, coordinate town halls, manage multiple workstreams, and maintain dashboards in Smartsheet, Excel, and Power BI while partnering with procurement, finance, and vendor teams. This is an onsite day-shift role.

Qualifications

• Bachelor’s degree in a life sciences or related discipline is required.
• 3-5 years of professional experience in scientific communications, coordination, or operations in Biotech/Pharma is required.
• Exceptional written and verbal communication skills to explain science to non-scientists and executives.
• Meticulous attention to detail with strong organizational skills and ability to manage multiple workstreams.

Responsibilities

• Provide direct support to scientific communications for research leadership and cross-functional partners, translating data and milestones into clear content.
• Draft, edit, and refine executive briefings, leadership updates, newsletters, and internal announcements with scientific accuracy.
• Coordinate town halls and all-hands content with slide decks, speaker notes, and run-of-show materials.
• Gather inputs from scientists across sites and manage review cycles through final approval.
• Coordinate leadership, program, and cross-site meetings with agendas, minutes, and follow-ups.
• Maintain operational trackers and dashboards (Smartsheet, Excel, Power BI) for project status.
• Collaborate with procurement, finance, and vendor management for purchase requests and invoicing.
• Maintain shared repositories (SharePoint, Teams) for communications materials and records.
• Assist with process improvements to streamline communications and workflows.

Skills

Scientific writing

Executive communications

Cross-functional coordination

Project tracking

Organizational skills

Attention to detail

Multisite coordination

Adaptability

Education

Bachelor’s degree in life sciences

Tools

Smartsheet

Power BI

SharePoint

Excel

Microsoft Teams

Job description

Cogent Scientific in La Jolla, CA is seeking a Scientific Coordinator to translate complex science into clear, executive-ready content and to support cross-site operations.

You will draft leadership communications, coordinate town halls, manage multiple workstreams, and maintain dashboards in Smartsheet, Excel, and Power BI while partnering with procurement, finance, and vendor teams. This is an onsite day-shift role.