Science Coordinator II

State-of-Oklahoma; Meridian (OK); On-site; USD 59,000 - 72,000; Full time

Job summary

Oklahoma Medical Marijuana Authority in Oklahoma City seeks a Science Coordinator II to provide administrative, operational, and communications support for the Science Department. You will assist with scheduling, filing, purchasing, onboarding, travel, and departmental correspondence while coordinating with internal and external partners on licensing communications and vendor management.

The role also involves supporting IT needs, monitoring inquiries, and processing routine fiscal activities in

Qualifications

• Bachelor's degree and 3 years of professional experience in business or public administration.
• Knowledge of public administration, grant or contract program requirements, and applicable laws.
• Ability to communicate effectively, both orally and in writing, and to develop training programs.

Responsibilities

• Plans and schedules meetings, prepares agendas, records minutes.
• Manages office supplies and departmental files and records.
• Handles travel arrangements and onboarding of new employees.
• Coordinates with vendors for purchasing, quotes, and approvals.
• Tracks open records requests and assists with fiscal/purchasing activities.

Skills

Public administration

Communication

Organizational skills

Problem solving

Education

Bachelor's degree

3 years professional experience in business or public administration

Job description

Job Posting TitleScience Coordinator IIAgency455 OK MEDICAL MARIJUANA AUTHORITYSupervisory Organization455 OK Medical Marijuana AuthorityJob Posting End DateRefer to the date listed at the top of this posting, if available. Continuous if date is blank.Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.Estimated Appointment End Date (Continuous if Blank)Full/Part-TimeFull timeJob TypeRegularCompensationUp to $65,000 based on education and experienceJob DescriptionThe Oklahoma Medical Marijuana Authority (OMMA) is seeking a full-time Science Coordinator II . This is a state position governed by the Civil Service Rules, in state go vernmen t located in Oklahoma City, OK. OMMA offers a comprehensive benefits packet, including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents. The annual salary for this position is up to $65,000 based on education and experience.Every position at OMMA brings an opportunity to build out new policies and procedures using innovative and creative problem-solving. With any opportunity, challenges rear their heads. Candidates must be willing to apply critical thinking and problem-solving skills to tackle challenges in order to succeed at OMMA. We are an agency that will not settle for status quo or complacency. Candidates must be willing to work hard to help OMMA be the best at what we are entrusted to do.If this sounds like a challenge you are willing to take on, we look forward to reviewing your application!Position SummaryThe Science Coordinator II position provides administrative, operational, and communications support for the Science Department, assisting with scheduling, records, purchasing, travel, onboarding, and departmental correspondence. The role also coordinates with internal and external partners to support licensing communications, vendor management, fiscal processes, IT needs, and open records requests.Position Responsibilities /Essential FunctionsPlans and schedules meetings, including preparing agendas, taking notes, and recording minutes as needed.Maintains office supply inventory and places replenishment orders when necessary.Organizes and maintains departmental files and records.Monitors email inquiries directed to the Science Department, and routes messages to the appropriate staff member.Processes authorized P‑card purchases in accordance with established procedures.Makes motor pool reservations for departmental travel.Coordinates travel arrangements for Science Department staff.Assists with on-boarding new employees.Creates, updates, and maintains departmental forms.Facilitates IT service requests and ensures timely resolution of departmental technology needs.Communicates with licensed entities, which includes official correspondence, information requests, and inspection updates.Monitors and helps resolves business complaints in coordination with department leadership.Coordinates with vendors to obtain quotes, manage purchasing, coordinate deliveries, and arrange on-site appointments.Supports routine fiscal and purchasing activities, including processing invoices, payments, and reconciliations in accordance with state procedures.Tracks and manages open records requests, coordinating document collection and fulfillment.Collaborates with the Finance and Internal Services Departments to ensure that accurate asset tagging and tracking of lab equipment.Other duties as assigned.Education and ExperienceEducation and Experience requirements at this level consist of a bachelor's degree and three (3) years of professional experience in business or public administration; or an equivalent combination of education and experience, substituting one year of technical administrative experience for each year of the required bachelor's degree.Knowledge, Skills, and AbilitiesKnowledge, Skills and Abilities required at this level include knowledge of the methods of organization and management; of public administration; of agency policies and procedures; of grant or contract program requirements; of the legislative process; of basic research and statistical techniques; of federal and state laws and regulations relating to administration of assigned programs; and of supervisory principles and practices.Ability is required to establish and maintain effective working relationships with others; to communicate effectively, both orally and in writing; to establish and develop training programs; to exercise good judgment in analyzing situations and making decisions; and to organize and present facts and opinions.Physical Demands and Work EnvironmentWork is typically performed in an office setting with a climate-controlled settings and exposure to moderate noise level. While performing the duties of the job, employee is required to talk, stand, walk, and reach with hands and arms. This position requires long period of sitting and daily use of computer and phone.PLEASE NOTE: You are ineligible for OMMA employment if you are: an individual that has a direct or indirect interest in a licensed medical marijuana business; an individual who has or whose spouse, parent, child, spouse of a child, sibling, or spouse of a sibling has an application for a medical marijuana business license pending before the Department; a member of the board of directors of a medical marijuana business; or an individual financially interested in any licensee or medical marijuana business.Equal Opportunity EmploymentThe State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub .If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information:Agency Contact