School Secretary: Efficient Admin & Scheduling Pro

Allentown School District; Allentown (Lehigh County); On-site; USD 31,492 - 38,491; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Reimbursement

Tuition Reimbursement

Personal Time

PSERS

Job summary

Allentown School District seeks a School Secretary (Clerical Twelve Month, Job Grade 4) to support executive offices. Starting salary is $34,992 per year. The role requires 2–3 years of related experience, strong organization, and confidentiality in HR data.

Proficiency in Microsoft Office and precise record-keeping are essential. Responsibilities include scheduling, mail routing, meeting coordination, and budget maintenance, with opportunities to assist on travel, agendas, and minutes.

Qualifications

• Two to three years of related experience and/or training.
• Maintain strict confidentiality of HR information in written, oral, and electronic format.
• Ability to read and comprehend instructions, correspondence, and memos.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, fractions, and decimals.
• Ability to apply to carry out instructions furnished in written, oral, or diagram form.
• Access the Internet to collect and analyze research on documents, methods, and samples of procedures used in other districts or organizations.
• Proficiency in software programs used routinely in the department, particularly Microsoft Office spreadsheet and word processing applications.
• Consistent record of satisfactory work performance.
• Satisfactory criminal/child abuse clearances (Acts 34, 114, and 151).
• Ability to perform essential job duties satisfactorily; reasonable accommodations may be made.

Responsibilities

• Reads and routes incoming mail; attaches appropriate file to correspondence to be answered by supervisor.
• Assists in maintaining accurate records.
• Organizes and maintains file systems and records for supervisor.
• Answers and screens supervisor's calls; arranges conference calls.
• Coordinates supervisor's schedule and makes appointments.
• Greets visitors and guides them to appropriate areas.
• Arranges travel schedules and reservations.
• Performs secretarial duties as assigned by supervisor.
• Prepares agendas, minutes, and organizes meetings; records or transcribes minutes.
• Copies correspondence or materials.
• Prepares outgoing mail, emails, and faxes.
• Orders and maintains supplies; arranges for equipment maintenance.
• Maintains supervisor's budget.
• Performs other tasks as assigned.

Skills

2–3 years experience

Microsoft Office

Confidentiality

Reading skills

Numerical skills

Internet research

Record keeping

Communication

Tools

MS Office

Job description

Allentown School District seeks a School Secretary (Clerical Twelve Month, Job Grade 4) to support executive offices. Starting salary is $34,992 per year. The role requires 2–3 years of related experience, strong organization, and confidentiality in HR data.

Proficiency in Microsoft Office and precise record-keeping are essential. Responsibilities include scheduling, mail routing, meeting coordination, and budget maintenance, with opportunities to assist on travel, agendas, and minutes.