School Secretary & Accounting Specialist (250 Days)

PUTNAM COUNTY CAREER & TECHNICAL CTR.; Eleanor (WV); Presencial; USD 32.000 - 52.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

PEIA insurance

Retirement

Life insurance

Free vision and dental insurance

Descripción de la vacante

Putnam County Schools in Eleanor, WV seeks a Secretary/Accountant at the Putnam Career and Technical Center to manage correspondence, reports, records and financial duties alongside the principal and staff.

Responsibilities include typing letters, filing, using the county's financial software, taking messages, greeting visitors, and performing other duties to meet Federal, State and County deadlines.

Formación

• Holds a high school diploma or GED.
• Holds “Secretary” and “Accountant” classifications.
• Has knowledge and skills necessary to operate a personal computer.

Responsabilidades

• To type all letters, reports and memoranda assigned by the principal and/or assistant principal.
• To properly file all correspondence and other relevant information in assigned areas of responsibility.
• To use the county-approved financial computer software to maintain accurate financial records for school checking accounts, purchase orders, if applicable, and other programs as assigned.
• To receive and relay telephone messages for school staff.
• To receive parents and guests to the school.
• To properly use office equipment in assigned areas of responsibility.
• To perform other duties as assigned by the principal and/or assistant principal.
• Complete and Maintain all Financial Aid sources
• Meet all Federal, State and County Deadlines.
• Program Approvals: Federal, State, County, (done sometimes twice yearly)
• Attend Training/Workshops/Webinars/Conferences (Travel and overnight stays, Federal Student Aid Training Required; weeklong training out of state within 1 year).
• Oversee PELL Grants – Calculations, Eligibility, Verifications, Disbursements, Payments, Deposits and working with finance secretary and Principal (PELL checkbook).
• Oversee WV Center of Nursing Scholarships.
• WorkForce WV - Process TAA/TRA- applications, eligibility, disbursements, payments, attendance, travel and time sheets
• Process WIA - applications, eligibility, disbursements, payments, attendance
• WV Div. of Rehabilitation – work with Rehab counselors, applications, approvals, eligibility, disbursements, and payments
• Process VA – Veterans – applications, eligibility, disbursements, payments, transactions,
• VA Once Program: Yellow Ribbon, Nat’l Guard, Post 911/GI Bill, Chapter 31, Chapter 30, Chapter 1606, VRAP, Veterans and Dependants
• Oversee Smart 529
• Oversee Job Corp
• Assist with Consortium Agreements with degree Institutions (BridgeValley, Mt. West, etc.) Such as: Institutional scholarships, Scholarships from other schools, Payment Agreements with individuals (Private Pay) Collections and Processing
• Work with Department of Health and Human Services—Such as, but not limited to: Human Resource Development Foundations; Private Pay (setting up and maintaining monthly payments.); EnAct; Scholarships available such as but not limited to: Horatio Alger, Yanni, Jim Bailey, Council of Three Rivers, and Miners scholarships, other
• Maintain records monthly for National Student Loans Data System
• Financial Aid Updates: Federal, State and County
• Maintain 1098’s (Tax Info to students and IRS)
• Maintain attendance including Adult Satisfactory attendance, Letters and dismissals
• Receipt of all monies
• Organize and Maintain Funding & Payment Data -Lotus
• Maintain all accounts, both Pell and Student Individual accounts
• Deposit (Cash Summaries) – all money to finance secretary (HEAPS to Bd. Office) Tuition to Board Office
• Keep accurate records of all fees remaining at PCTC.
• Process enrollment of Adult students, along with counselor.
• Assist Counselor with Satisfactory Academic Progress/Probation
• Maintain Cost Sheets annually.
• Maintain school website questions daily. (Answer questions, or forward to appropriate person.)
• School Pearson VUE led contact. (Must become certi?ed through the Pearson Vue platform.)
• GED Training (Yearly Overnight Training Required.)
• Become certi?ed in the following databases to administer tests. (National Health Association, Assessment Technologies Institute and Automotive Service Excellence.)
• Federal Integrated Postsecondary Education Data System platform management.
• Work collaboratively with WV Job & Hope recruiting
• Attend PCTC open house events in Fall & Spring with recruiting table
• Assist with drug test screenings for ACE program students and secondary students
• Work with Reliant WV & complete background checks for all ACE program applicants
• Provide student support as needed to ensure successful completion for all students enrolled in an ACE program
• Maintain attendance & placement data in ACE dashboard
• Complete exit counseling & paperwork for Adult Students
• Cover front desk and all duties during summer months & daily during lunchtime for front office secretary
• Work collaboratively w/ACE instructors to ensure all files & records are maintained & organized for compliance with accrediting bodies
• Attend local career fairs & job expos to assist in recruiting for ACE programs (evenings and weekends required)
• Assist in development of promotional materials for advertising for ACE program students
• Proctor certification exams for ACE program students
• Complete COE annual report
• Collect and maintain documentation for permanent COE accreditation file
• Assist with preparation for accreditation visits for ACE program
• Maintain permanent records for adult students
• Attend and assist with orientation for all ACE programs (evenings & weekends required)
• Review all post-secondary applications & complete all student enrollment in WVEIS
• Collect completion, placement, & licensure data for all ACE programs annually.
• To complete all other duties assigned by the principal or assistant principal.

Conocimientos

Typing

Filing

Telephone handling

Interpersonal skills

Educación

High school diploma or GED

Herramientas

County financial software

Descripción del empleo

Putnam County Schools in Eleanor, WV seeks a Secretary/Accountant at the Putnam Career and Technical Center to manage correspondence, reports, records and financial duties alongside the principal and staff.

Responsibilities include typing letters, filing, using the county's financial software, taking messages, greeting visitors, and performing other duties to meet Federal, State and County deadlines.